Staying organized and on top of deadlines can be a challenge for any team, but it can be made much easier with the right tools.
This post will look at the top ten calendar applications for teams in 2023. These applications will help your team keep organized, productive, and on the same page by providing features like scheduling and task management as well as integrations with other tools. Whether you’re a small startup or a major company, there’s an app on our list for you.
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Best Calendar Apps For Teams
1
Calendar-based scheduler and time tracker for mobile teams
46 reviews
75 reviews
Workyard is an easy to use team scheduling app that helps you manage, organize and track your employees in the office or on the field.
Workyard calendar-based scheduling system makes it easy to create schedules with simple drag-and-drop functions, assign tasks to the right employees and plan ahead of time. The same calendar for teams includes added photos, notes, and checklists for every task and project so you can be sure that your employees have all the information they need to get the job done more efficiently. With the Workyard app, you can make adjustments and changes on the go, check live progress, and communicate anything you need right from the app. All the changes made to the schedule are automatically sent to all of the employees that need to be informed, and with the Workyard app available on all smart devices you can be sure no one ever misses a notification again.
The calendar-based scheduling tool also has a built-in GPS tracking technology that will not only let you know the real-time locations of your employees but also provide accurate and automatic time tracking. This way you can get a better overview of your employees, see who is on the field, and effortlessly track time to generate timesheets. On the other hand, your employees will receive a reminder to clock in as soon as they reach the job site, and take mandatory breaks, while you have real-time data about the hours worked, miles crossed, and overtime. In addition, you have on-demand labor costs so you know exactly how profitable each project and job is, and make the needed adjustments on the go.
Workyard is a very user-friendly app that your employees can learn how to use without any additional training, and with added integrations, with major software providers such as QuickBooks, Gusto, ADP, and others you will save a lot of time and manual labor on payroll processing.
Key Features
- Calendar-based scheduling
- Schedule and task notifications
- Task management
- Customizable and labeled calendars and schedules
- Added photos, notes, and checklists
- Time tracking powered by GPS
- Accurate GPS location tracking
- Live activity feed
- Real-time labor costs
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Property Management
- Scheduling
- GPS Tracking
- Time Tracking
- Job Management
- Task Management
- Mileage Tracking
- Checklists
Pricing
- Time tracking – $6 per month per user
- Workforce Management – $13 per month per user
- Large Workforces – Custom Pricing
Explore & try out Workyard for 14 days.
No credit card required.
2
Simple & organized team calendar
147 reviews
1.66K reviews
TeamUp offers a simple and user-friendly shared calendar that you can use to organize your team and get everyone on the same page.
TeamUp shared calendars are very customizable and offer features to easily organize and filter the fields to suit your needs. Depending on the size of your team and the industry you can add custom fields, create tasks, see who is in charge and responsible for them, and communicate more efficiently through the same app. Colorful templates and flexible solutions make this a simple tool to organize your team, share what needs to be done, and have a better perspective of all projects. With added upgrades, you can also track and securely share resources and activities, and choose a calendar or daily agenda view.
Key Features
- Sub-calendars
- Password protection for calendar links
- Daily Agenda
- Historical data
- Account-based users
- Sync for inbound iCal feeds
- Consolidated billing for multiple paid calendars
- Call back phone consultation
Best Suited For
- Leisure & Hospitality
- Professional Services
- Technology & IT
- Scheduling
Pricing
- Basic – Free
- Plus – $10 per month per calendar
- Pro – $25 per month per calendar
- Business – $60 per month per calendar
- Enterprise – $105 per month per calendar
3
Leave management & scheduling calendar app
Actiplans is a versatile leave management and scheduling team app that can help you save admin time for employee leave and absence.
One of the most useful features offered by Actiplans is the easy-to-use and streamlined leave management. Your team can quickly fill out the leave request approvals, use the automated PTO accrual and save a lot of manual admin time for those tedious tasks. In addition to popular leave management, you can also use the other Actiplans features to further organize your team such as shift management, activity planning, status tracking, and even event scheduling. This way you can build predictable schedules, cover all the shifts, and ensure all of the activities are distributed and your team knows what’s on the agenda.
Key Features
- Leave management
- Resources
- Locations
- Shift assignment
- Event scheduling
- Mobile apps
- ActiTIME
- iCal
Best Suited For
- Leisure & Hospitality
- Manufacturing
- Retail
- Professional Services
- Technology & IT
- Scheduling
- Task Management
- Leave Management
Pricing
- 1-3 users – Free
- 1-40 users – $1.5 per user per month
- 41-200 users – $1.2 per user per month
- 200+ users – Fixed cost
4
Free appointment scheduling app
21.9K reviews
6.6K reviews
Calendly is a popular and free meeting-scheduling app that can save you a lot of time and help you easily create and schedule meetings when you are available.
Calendly offers real-time scheduling for small and large teams, and an automated process that saves you time and many emails that usually need to be sent to set up a meeting for multiple calendars. With Calendly you simply share your calendar with the team and they can choose the best time for a meeting when you are both available. It’s a good way to combine team meeting types and ensure all of your employees have a choice on the same calendar.
With Calendly solutions, you can choose multi-person scheduling for webinars with many guests or sales demos and collective scheduling, to best suit the needs of your business and teams.
Key Features
- Calendar connections per person
- Connect to other calendars like Google Calendar, Office 365, Outlook, and iCloud
- Active event types
- Create unlimited one-on-one events
- Automated event notifications
- Create Routing Forms
- Create collective event types
- Manage groups and permissions for your team
- Activity (audit) log
Best Suited For
- Professional Services
- Technology & IT
- Scheduling
Pricing
- Basic – Free
- Essentials – $8/seat/mo
- Professional – $12/seat/mo
- Teams – $16/seat/mo
- Enterprise – Custom pricing
5
Teamwork, task & project management app
12.9K reviews
39.4K reviews
Asana is primarily a project and task management app but they have calendar features to help your team with organization and get you a better overview.
Calendar features on Asana are easy to use, intuitive, and customizable so you can plan your work ahead of time, choose the view that fits your needs, and securely share everything with your team. Asana calendar also offers a way to track the project progress and compare them to deadlines, or review timelines created for optimal productivity. In combination with board-based task management Asana is a good solution for team management and activity tracking. The team dashboard makes it easy to assign projects and tasks, and custom fields help you with all the details your employees might need to complete the job faster and easier.
Key Features
- Calendar view
- Activity log
- Task and project management
- Assignee and due dates
- Project Overview
- Project Brief
- Team dashboards
- Advanced Reporting
- Goals and workload
Best Suited For
- Leisure & Hospitality
- Retail
- Professional Services
- Technology & IT
- Scheduling
- Task Management
- Forms
- Checklists
Pricing
- Basic – $0
- Premium – $10.99 per user per month
- Business – $24.99 per user per month
- Enterprise – Custom solutions
6
User-friendly team calendar and scheduling app
17.7K reviews
20.8K reviews
Monday is a team calendar and scheduling tool that allows teams to organize and view their schedules, projects, and tasks in a single location.
Monday enables users to make their own calendars, plan tasks and appointments, set reminders, and allocate tasks to team members. The software also contains progress and deadline monitoring capabilities, as well as integration with other applications such as Google Calendar, Trello, and Slack. The aim for Monday is to streamline team scheduling and boost productivity by maintaining one source of truth and a centralized communication platform. This way you can avoid misunderstanding and missed notifications from your team wherever they are and boost productivity.
Key Features
- Calendar view
- Timeline and Gantt views
- Guest access
- Automation
- Integrations
- Multiple dashboards
- Time tracking
- Advanced reporting and analytics
Best Suited For
- Leisure & Hospitality
- Retail
- Professional Services
- Technology & IT
- Scheduling
- Task Management
- Forms
- Checklists
Pricing
- Individual – Free
- Basic – $8 seat/month
- Standard – $10 seat/month
- Pro – $16 seat/month
- Enterprise – Custom
7
Scheduling shared calendar app
23.3K reviews
55.8K reviews
When I Work is a scheduling app created for hourly and shift employees that helps you create detailed and automated schedules, share calendars and manage shifts with ease.
When I Work calendar view enables you to schedule entire teams, see who requested time off, and ensure all the shifts are covered. The automatic scheduling tool can help you create better plans and cover the days that tend to be busier. There are schedule templates and builders to reduce the time you need to create complete schedules and added features for labor planning, task management, and even shift swapping considering all of the employees use and see the same calendar view on their shared calendar apps. Even if you have teams in multiple locations you can use the same When I Work app to manage and organize them all. This includes time tracking, clocking-in options, and all of the task management tools you might need.
Key Features
- Auto Scheduling
- Schedule Builder
- Labor Planning
- Task Lists
- Shift Swapping and Releasing
- Mobile, Web, and Terminal Time Clock
- Timesheets
- Attendance Reports
Best Suited For
- Leisure & Hospitality
- Property Management
- Manufacturing
- Retail
- Professional Services
- Technology & IT
- Scheduling
- Time Tracking
Pricing
- Free trial – 14 days of unlimited usage
- Standard – $2.50 / user
- Advanced – $6.00 / user
8
Free team scheduling & shift planning app
23.3K reviews
5.6K reviews
Sling is first of all a team scheduling app but with added features, you can also manage tasks, shifts, time tracking, and team communication.
Sling is a calendar-based scheduling tool you can use to create and manage create multiple calendars, and schedules in just a couple of clicks, and manage time offs and shifts. This way your employees will have a clear overview of the calendar, know when they need to show up, and even trade shifts with other employees if needed. The Sling app allows everyone to communicate in private and group chats so you can rely on the same platform for seamless communication. In addition, Sling offers task management features and labor optimization which can come in handy when you manage a lot of people in multiple locations.
The same Sling app will track time, generate reports and manage the PTO saving you a lot of time and manual labor.
Key Features
- Shift scheduling
- Available shifts
- Long-term scheduling
- Time-off requests
- Mobile time tracking
- Private and group messaging
- Calendar synchronization
- Reports
- PTO management
Best Suited For
- Leisure & Hospitality
- Manufacturing
- Retail
- Professional Services
- Technology & IT
- Scheduling
- Time Tracking
- Task Management
Pricing
- Free trial – Unlimited time
- Premium – $2.00 per user per month
- Business – $4.00 per user per month
9
Calendar and task app for Apple devices
13.9K reviews
Fantastical is a calendar software for the iOS and MacOS operating systems from Apple.
It has a natural language processor that allows users to enter event information in plain text, which is subsequently converted into calendar entries. The software has a visually appealing and customizable interface that displays events and appointments, supports multiple calendars, and contains features such as reminders, time zone compatibility, and the option to invite event participants. Fantastical’s goal is to make it simple for users to manage their schedules and keep track of appointments and activities.
Key Features
- File and photo attachments
- Powerful views
- Event and task templates
- Tasks
- Calendar sets
- Focus filters
- Conference calls
- Time zone management
Best Suited For
- Leisure & Hospitality
- Manufacturing
- Retail
- Professional Services
- Technology & IT
- Scheduling
- Task Management
- Forms
- Checklists
Pricing
- Fantastical for iPhone and iPad: $4.99 on the App Store
- Fantastical for Mac: $49.99 on the Mac App Store
10
Online work and project calendar app for teams
2.7K reviews
10.9K reviews
Wrike is a project management and collaboration calendar app for teams and organizations that is hosted in the cloud.
It includes task management, team calendars, Gantt charts, time tracking, file sharing, and other capabilities to help users plan, organize, and track their work. Wrike also interacts with a number of other products, like Google Drive and Microsoft Office, to create a consolidated workspace for all project-related data. The platform is adaptable and adjustable, allowing teams to tailor it to their own needs and operations.
Wrike calendars are connected to the underlying projects and tasks so they always show real-time plans and schedules.
Key Features
- Calendar view
- Dashboards
- Projects, tasks, and subtasks
- Interactive Gantt charts
- Google and Microsoft SSO
- Integrations and open API
- Custom workflows
- Analytics View
Best Suited For
- Leisure & Hospitality
- Retail
- Professional Services
- Technology & IT
- Scheduling
- Task Management
- Forms
- Checklists
Pricing
- Free for teams that are getting started
- Team – $9.80 user/ month
- Business – $24.80 user/ month
- Enterprise – Custom
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