HVAC technicians have to rely on many resources on the field for the right calculations and precise performance, but it’s all changing with the introduction and development of HVAC service apps.
The HVAC industry is evolving fast and you need a system that can keep up with the demand right on your mobile phone. In this article, we identify the best HVAC apps on the market that can help you with calculations, tracking your crew, estimating, invoicing, and managing jobs.
I want HVAC apps that help with
Show apps best for my team size
1
Easy to use scheduling & GPS time tracking HVAC app
The Workyard scheduling app is the best choice for all HVAC professionals who want to have a calendar-based schedule, a clear overview of the field teams and assignments, and added features for easy time and location tracking.
The Workyard app offers an all-in-one solution that starts with a customizable schedule. This is the place where you can easily assign tasks to your HVAC crew, color-code everything, and add photos, notes, and checklists for improved task management and tracking. Your crew members will get automatic notifications and know exactly what needs to be done. All the communication is stored in the same centralized platform so you don’t have to worry about missing a message or update from the field.
The Workyard scheduling app is also equipped with precise GPS that will track and share the real-time locations of your employees. With the new and improved tracking technology already built into the app, you can easily change the schedule on the go and dispatch the closest HVAC technicians to the right locations. The GPS also provides valuable data you can use to automatically calculate mileage and with geo-fencing included your employees will get a reminder to clock in as soon as they reach the job site.
Another amazing thing that will come built-in is the accurate time clock that automatically tracks and stores all the hours worked for easy payroll and overtime compliance. All the data collected will make the reporting and labor costs a breeze, and you can count on better assessments and project profitability as a result.
The best thing about the Workyard app is that your employees will quickly learn how to use it as it’s very easy to understand and doesn’t require any additional training. Your HVAC techs can have everything they need to complete the task and the project right on their mobile phones, and you will have all the real-time data in the office on the same Workyard dashboard.
Key Features
- Calendar-based scheduling in minutes with the option to add photos, notes, and checklists
- Scheduling organization by the employee and/or job with color labeling for easy filtering
- Automatic sharing and notifications for the entire HVAC crew
- Centralized communication on a single dashboard
- Easy tracking of work orders, progress, and jobs
- Accurate time tracking and automatic time clock
- Precise GPS for real-time location and geo-fencing
- Easy labor cost tracking, data storage, and export for profitable payroll
Best Suited For
- Communication
- Work Orders & Jobs
- Scheduling
- Time Tracking
- 1-20 Employees
- 20-500 Employees
Explore & try out Workyard for 14 days.
No credit card required.
2
HVAC load calculation app
With the mobile and user-friendly HVAC Load calculator app, you can perform detailed heating and cooling loads on the field right on your mobile phone. It’s a great app that connects field HVAC techs and the office and performs all the calculations based on standard methods.
The HVAC Load Plus app has many features that include a worldwide city weather database, and over 100 construction types for walls, floors, roofs, and more. You can quickly build and save projects, as well as examine full cooling and heating load reports that include transparent load, glass load, skylight load, infiltrating load, airflow load, and internal load contributions. There are two modules including the HVAC equipment locator and HVAC quick load that will help the teams on the field easily and quickly size the heating and cooling equipment, show everything to the client, and email the data back to the office for further assessment and calculations.
Key Features
- Unlimited projects available
- Includes a worldwide weather database
- Specify an unlimited number of opaque types
- View comprehensive cooling and heating load breakdown reports
- Creation of detailed HTML reports that you can email to yourself or others
- Display units in either English (IP) or Metric (SI)
- Equipment location services
Best Suited For
- Calculations
- 1-20 Employees
- 20-500 Employees
- 500+ Employees
3
Estimating & invoicing app for contractors
The Joist app is a good option for HVAC professionals in the field that want to have easy and professional-looking estimates and invoices. This HVAC business app will help you stay on track and keep your projects within the budget and timeline.
With features that are easy to use you can create professional HVAC estimates, provide digital quotes and even add reminders for your clients. Convert the estimates into invoices on the field using your mobile phone and even offer various payment methods your clients can use to get paid faster. You can use the same mobile app to get customer signatures and approvals, create and store the client info for reference and keep all documents stored on the cloud.
Key Features
- Create & share estimates
- Create & share invoices
- Accept credit card payments from your clients
- Financing options on-site
- Store, access, and export customer information
- Bookkeeping with our QuickBooks Online sync
Best Suited For
- Estimating
- Invoicing
- 1-20 Employees
- 20-500 Employees
4
Free HVAC troubleshooting app
The iManifold free HVAC troubleshooting app is a great addition to other iManifold products and the entire platform. This free app is great for the HVAC technicians on the field that need all functionalities on one screen, easy custom mapping for all probes, and auto-data entry where they don’t have to hit submit each time they input some data.
With the iManifold app, you can capture, store and sync all the data from the field and it supports most current refrigerants, including blends and a basic reporting system. With added units of conversion such as standard, metric, Celsius, Fahrenheit, and others you can count on easier calculations and detailed troubleshooting for your HVAC company.
Key Features
- Operable on all mobile devices with one hand
- Auto-data entry
- Auto-sync of your job data
- All units of conversion available
- Works with the UEI DL429 Multimeter
- Geo-tagging of equipment, customer, & jobs
Best Suited For
- Troubleshooting
- 1-20 Employees
- 20-500 Employees
- 500+ Employees
5
Invoicing and estimating HVAC app
Job Flex is one of the most user-friendly HVAC apps on the market that can help you create estimates right on the job site and on your mobile device. It’s easy to assess the work and create customizable estimates your clients can sign on the spot even if you don’t have access to an internet connection. This way you can generate more estimates in less time and increase the chances of getting more HVAC projects.
In addition, the Job Flex app allows you to easily update the materials list and even create and track team schedules on the same app. Most importantly you can use the Job Flex app to convert any estimate into invoices and cut the time needed for additional paperwork and manual labor.
Key Features
- JobFLEX Mobile App
- Unlimited Clients
- Unlimited Material Items
- Unlimited Estimates
- Unlimited Invoices
- Schedule and Sync Quotes to Google Calendar
- Group or individual performance reporting
Best Suited For
- Estimating
- Invoicing
- 1-20 Employees
- 20-500 Employees
6
Comprehensive HVAC service app
Service Titan is the world’s leading all-in-one software HVAC service app that will equip your residential, construction or commercial HVAC business with all the features needed for optimal scheduling and profitability.
The Service Tian is one of the HVAC apps that’s designed to help with every aspect of business management, including easy scheduling and dispatching, financing plans, customer experience, and professional proposals. It’s based on easy-to-use tools to track and record customer calls that will enable even easier dispatching of the right technicians to the field. With built-in estimating and invoicing templates you can create, edit and manage multiple jobs and clients at the same time, saving you time and increasing profitability.
Service Titan also offers HVAC quoting software to generate and customize time-sensitive quotes and follow up on your offers. In addition, the Service Titan software offers unique marketing tools that will help you get a better overview of ad campaigns and real-time ROI.
Key Features
- Scheduling and dispatching
- Call booking
- Marketing
- Reporting
- Customer experience
- Estimates and invoicing
- QuickBooks integrations
Best Suited For
- Communication
- Estimating
- Invoicing
- Work Orders & Jobs
- Scheduling
- 20-500 Employees
- 500+ Employees
7
Refrigerant charge calculation HVACR app
The new HVACR Check and Charge app is a great on-site refrigerant charge calculator for air conditioning and refrigeration. It’s recommended for charging new air conditioning systems and not for troubleshooting the existing ones, so keep that in mind while using the app’s features on the job site.
The HVACR Check and Charge is based on sliding cardboard charge calculators and allows the HVAC techs to easily calculate the best heating and cooling systems charge. You can choose one of the offered options such as Superheat, Subcooling, or Airflow, and add the required values that are then used to automatically calculate the proper system charge.
Key Features
- AC and refrigeration HVAC systems
- Superheat Calculator
- Subcooling Calculator
- Airflow Calculator
- PT Charts (Pressure / Temperature)
- Imperial and Metric Support
Best Suited For
- Calculations
- 1-20 Employees
- 20-500 Employees
- 500+ Employees
8
Duct size calculation HVAC app
The Duct Calc Elite HVAC duct sizer app will help HVAC techs on the job site easily calculate the existing duct system size, pressure drop, velocity, and flow rate for any ductwork needed.
With one of the best HVAC calculator apps, you can rely on automatic calculations for all the HVAC requirements about duct sizes. There are many customizable settings such as duct dimensional units or representation in inches, centimeters, or millimeters, with additional airflow units and velocity units in the HVAC system. There are also three modes available: size by airflow, size by dimension, and pressure drop which can help you quickly determine the exact measures for any duct that needs to be assessed or installed.
Key Features
- Automated calculation of duct size, velocity, pressure drop, and flow rate for ductwork
- Calculations for round and rectangular ducts
- Enter values with precision (without the use of cumbersome "slider" controls)
- Three modules including size by airflow, size by dimension, and pressure drop
- Duct Dimensional Units (Inches, Centimeters, or Millimeters)
- Friction loss equations
Best Suited For
- Calculations
- 1-20 Employees
- 20-500 Employees
- 500+ Employees
9
Scheduling and invoicing HVAC app
Housecall Pro is an all-in-one app that can help you manage your HVAC business and stay on top of the schedule, estimates, and invoicing.
The Housecall Pro HVAC app will help you create optimal schedules and even add new and recurring jobs from the office to the right HVAC professional on the field. You can easily send notifications and dispatch technicians or estimators. Once on the field, your employees can use the Housecall Pro app to create professional estimates with choices and photos or convert the estimates to invoices in just a couple of clicks. To develop steady revenue streams you can offer HVAC service agreements, create checklists to ensure job quality, and automatically send review requests once the job is completed.
For even more profitability and faster payments rely on the Housecall Pro payment system and impress your clients. There are various payment options you can offer including credit and debit cards, ACH, and cash, with consumer financing solutions.
Key Features
- Scheduling and dispatching
- Estimates
- Invoicing
- Payments and consumer financing
- Online booking
- QuickBooks accounting software integrations
Best Suited For
- Communication
- Estimating
- Invoicing
- Work Orders & Jobs
- Scheduling
- 20-500 Employees
- 500+ Employees
10
HVAC scheduling app for QuickBooks
The Smart Service is an HVAC software that can help you simplify the management of your HVAC business and rely on ready-made solutions to easily schedule and streamline every project.
The drag-and-drop schedule, GPS tracking, and automated backup of all the data to QuickBooks make this app a unique opportunity to simplify your HVAC business management, save time and increase the profitability of every job. With additional features, you can also use the Smart Service app to generate invoices and keep all the customer information, work requests, and any other updates in one place.
Key Features
- Scheduling
- QuickBooks integrations
- Invoicing
- Dispatching
- Customer management
- Time and equipment tracking
- Service histories
Best Suited For
- Scheduling
- Work Orders & Jobs
- 20-500 Employees
- 500+ Employees
11
Troubleshooting and support HVAC app
Bluon is one of the best HVAC troubleshooting apps on the market that is completely free for all the techs on the field. This app offers manuals, tech specs, standard and optional controls, and specific equipment details on more than 45,000 HVAC models.
The Bluon HVAC app also offers 24/7 support from real HVAC technicians, training sessions, and all the tools, reviews, and hacks you can use on the job site to make your task easier. One of the most useful features is customer support from very experienced and knowledgeable techs that will help you with any questions and issues you might have on the job site.
Key Features
- Database of 45,000 HVAC units
- 24/7 live HVAC technician support
- Discussion Forum
- Tools, Reviews, and ProHacks
- In-app training modules & certification with HVAC flashcards
Best Suited For
- Troubleshooting
- 1-20 Employees
- 20-500 Employees
- 500+ Employees
12
Troubleshooting HVAC app
The CoolCloud HVAC app can help HVAC professionals reduce the manual labor and time spent on each job by providing easy-to-follow instructions and Bluetooth connections for troubleshooting the customer’s HVAC systems.
With easy connection with Goodman and Amana brand units and access to historic data, you can determine the problem faster and find the best solution for the HVAC unit that you are working on. The app works on all smart devices, including phones and tablets so you can use it on the field as you need additional support for your HVAC reparations.
Key Features
- Bluetooth Connectable
- Goodman and Amana brand units supported
- Diagnostics of various HVAC units
- Reviewing of historical data and notes for better assessment
- Quick identification of possible issues
- Increased profitability of every project
Best Suited For
- Troubleshooting
- 1-20 Employees
- 20-500 Employees
- 500+ Employees
Loading...
