Construction timesheets are an essential and inseparable aspect of the construction process, as most of the workforce on a job site is paid on an hourly basis. But anyone working in the back office of the construction industry knows how tedious the management of timecards can get. Errors in calculations can lead either to financial losses in your business or to disgruntled workers. Deadlines to process the payroll every week just add to the tedium.
Keeping track of your workers’ hours is unavoidable and time-consuming. That is why we have created this simple timesheet template that’s free for you to use. Until you are ready to upgrade your system and move on to an automatic time clock app or time tracking software, you can easily organize your workers’ hours in this free time card template. Moreover, you can make multiple copies of this template for each workweek.
Our free time card template
We want to make your time tracking process as simple as it can get, whether your crew is recording it manually via a timesheet template, or via a time tracking app. That is why we have tried to make this spreadsheet (hosted in Google Sheets) powerful and user friendly at the same time. With the help of this template, you can easily manage all the data from your crew, as well as pay close attention to any overtime hours.
Workyard’s free time card template is split into three separate tabs:
- Overview: Sheet where you can record the ‘pay period start date,’ ’employee numbers’ and your employees’ names.
2. Weekly Time Sheet: Sheet where you can record the times and dates when your workers clocked in, clocked out, started and ended their breaks, and overtime hours they worked for, if any.
3. Summary: Displays the cumulative hours your crew worked for, including their regular, overtime, and total hours.
How to set up and start using our free timesheet template in 5 simple steps
Step 1. Enter your Business Name and your Email Address in the fields below.
Step 2: Shortly, you will receive an email with the downloadable template. After opening the email, click ‘Download Time Card Template’. The free time card template will open in a new tab in your browser.
Step 3: If you haven’t signed into Google Sheets, please sign in by clicking the button at the top right corner.
Step 4: From the menu in the header, select File > Make a copy
You can make as many copies as you want for each workweek. The same template can be used for all of your employees.
The timesheet template has three tabs. Once you set the “Pay Period Start Date” in the ‘Overview’ tab, the change will be reflected throughout the spreadsheet.
Step 5: We have filled some dummy data in the sheet in all three tabs. Start replacing it with your own data, such as the first and last names of your employees, the time when they clock in, clock out, and start and end their breaks. When filling the sheet, make sure you include the time cards of all of your workers, and verify that the information they submitted was accurate.
An even better option
There’s no doubt that tracking time manually is a time-consuming and dull affair – whether you do it on paper, or with the help of a time card template. Equipping your crew with an app that takes care of the process for you will free up a lot of your time. It will also drastically reduce the possibilities of errors.
The Workyard Crew app is known for its simple and transparent time and location tracking, and its user-friendly design makes it easy to transition from a manual time tracking system. It lets workers easily clock in or out and submit their time for approval from their own smartphones. When a worker clocks-in, Workyard’s GPS tracking technology logs their location and movements between work sites.
The Workyard Crew app reduces admin overhead by enabling workers to easily edit their time cards, even after they are submitted. When workers do edit their time cards, they’re required to submit a short reason for the edit, which increases transparency and reduces confusion at the time of approval.
The app is loaded with features to make your workers’ as well as your job smoother. As an admin, you can approve timesheets, and perform automatic labor cost coding for job sites. Supervisors can view, edit, and approve timecards from their mobile device or computer. If all the pending time cards look right, you can approve them all in one click or tap.
Even small upgrades to your construction business processes can have major effects on your revenue, and the efficiency that a good time clock app can bring to your process can be invaluable. If you would like to find out whether Workyard Crew is right for your business, fill out this short form to get a product demo from one of our specialists