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What Is GPS-Based Time Clock: 5 Benefits for Your Business
GPS-based time clocks use GPS technology to track and record employee time and attendance. This type of time clock is typically used by businesses, such as construction companies and contracting firms, that have employees who work on job sites and are constantly on the move.
A GPS-based time clock may sound technologically advanced, but it’s actually as simple as leveraging what’s already in your pocket today—your smartphone. Today, GPS time clock apps can leverage the GPS chip already in your smartphone to create an affordable and easy to use tracking solution. Let’s take a look at some of the major benefits of using a GPS-based time clock.
1. Increase the Accuracy of Your Time Tracking
GPS-based time clocks accurately track employee clock-in and clock-out times and locations. Not only do you know when employees start and end your day, but you can view the exact amount of time they spent on each job site.
Time tracking isn’t just about knowing when your employees are on the job—it’s also about tracking which employees are at which sites, which sites require the most labor, and how long it takes for employees to travel from site to site.
With a GPS-based time clock app like Workyard, all that tracking is done for you automatically.
2. Track Site-Based Employee Productivity
Track employee productivity and manage your sites in real-time. GPS-based time clocks give you a bird’s eye view of where your employees are and how long they’ve been working. Analyze this information when you’re trying to track team or employee productivity—or when you’re trying to bid on new jobs.
The more information you have available, the more informed your business decisions will be. Tracking site-based employee productivity not only increases the accuracy of your bids but also gives you key insights into which teams are operating most effectively.
3. Improve Your Client Services and Client Retention
Always give your clients an accurate ETA. With a GPS-based time clock app, you can track your employee locations and estimated times of arrival. You always know where your employees are and can dispatch the closest ones available. And you will be able to produce accurate estimates at the beginning of a job and accurate billing at the end of a job.
As a contractor, your word and your reputation are everything. GPS-based time clock apps give you the tools you need to provide the best experience to your clients.
4. Track Gas Mileage and Reimbursable Labor Expenses
GPS-based time clock apps help you calculate travel time and gas mileage for each job. As long as your employees are clocked in, their site-to-site travel can be tracked.
When billing clients out for travel expenses, this will increase the accuracy and consistency of your reimbursements. When managing travel expenses on your own, GPS mileage tracking will increase the accuracy of your expense reports. You no longer need to rely on your employees to produce accurate mileage reports—and you can accurately estimate mileage and travel costs in the future.
5. Reduce Time Theft and Incorrectly Logged Hours
Buddy punching is when one employee clocks in or out for another employee. This can be a major problem if not addressed—it’s time theft. With a GPS-based time clock, you can eliminate buddy punching because each employee must be physically present at the location in order to clock in or out.
Not all time theft is as obvious as buddy punching. Many employees incorrectly log their hours not intentionally, but because they forget when they reached or left a site. GPS-powered time clock solutions eliminate this problem by making the entire process of logging hours more accurate.
Alternatives to GPS-Based Time Clock Apps
Many contracting companies are still using paper-and-pen timesheets or even outdated, on-site time clocks. While these can function as roughly accurate methods of time tracking, they have some major flaws.
- Pen-and-paper timesheets are only as accurate as an employee’s memory. Frequently, employees have no idea when they actually arrived on a site or when they left.
- On-site time clocks are expensive and need to be installed at each site. Further, they don’t protect against buddy punching since one person can log another person in.
- Time clock apps without GPS don’t record where the employee actually is. The employee can report their location as on-site even if they’re running late.
GPS-powered time clocks resolve many of the traditional issues with time tracking technology so you can worry about other things.
Take Advantage of GPS Time Clock Technology
There are many benefits of using a GPS-based time clock for your business. The most important benefit is the increased accuracy in timekeeping. By using GPS to track employee location and time stamp when they clock in or out, you can be sure that your employees are working the hours they are supposed to be working.
GPS time-clock apps eliminate time theft and buddy punching and improve customer service and security in your business. If you are looking for a way to increase productivity and efficiency in your business, then a GPS-based time clock is worth considering.
Does Quickbooks Have a GPS Tracker?
Quickbooks does not have a GPS tracking solution. However, Workyard’s GPS solution integrates directly with Quickbooks—so you can import your data, manage your payroll, and analyze your expenses.
What Is the Best GPS Time Clock?
On both the iOS and Android stores, Workyard has some of the highest ratings and best reviews—because it’s designed for contractors by contractors. Simple, easy to use, and accurate, Workyard is the best GPS time clock for construction companies, contractors, and SMBs.
GPS-Based Time Clock Technology With Workyard
If you’re looking for a GPS-based time clock solution for your business, Workyard can help. Our GPS time clock app works with any Android or iOS smartphone or tablet, integrating with our powerful workforce management and task management platform.
In Workyard, you can track employee locations in real-time, receive alerts when employees clock in or out, and even track employee mileage. Contact us today to learn more about how our GPS-based time clock app can benefit your business—or just check out our free trial.