10 Best Calendar Apps For Teams In 2023

In this article, we list the 10 best calendar apps for teams that will help you organize and communicate more effectively with your team.
team calendar apps

Organizing Your Teams Work Is So Much Easier With Workyard

Staying organized and on top of deadlines can be a challenge for any team, but it can be made much easier with the right tools.

This post will look at the top ten calendar applications for teams in 2023. These applications will help your team keep organized, productive, and on the same page by providing features like scheduling and task management as well as integrations with other tools. Whether you’re a small startup or a major company, there’s an app on our list for you.

Best Calendar Apps For Teams


Calendar-based scheduler and time tracker for mobile teams


46 reviews


75 reviews

Workyard is an easy to use team  scheduling app that helps  you manage, organize and track your employees in the office or on the field.

Workyard calendar-based scheduling system makes it easy to create schedules with simple drag-and-drop functions, assign tasks to the right employees and plan ahead of time. The same calendar for teams includes added photos, notes, and checklists for every task and project so you can be sure that your employees have all the information they need to get the job done more efficiently. With the Workyard app, you can make adjustments and changes on the go, check live progress, and communicate anything you need right from the app. All the changes made to the schedule are automatically sent to all of the employees that need to be informed, and with the Workyard app available on all smart devices you can be sure no one ever misses a notification again. 

The calendar-based scheduling tool also has a built-in GPS tracking technology that will not only let you know the real-time locations of your employees but also provide accurate and automatic time tracking. This way you can get a better overview of your employees, see who is on the field, and effortlessly track time to generate timesheets. On the other hand, your employees will receive a reminder to clock in as soon as they reach the job site, and take mandatory breaks, while you have real-time data about the hours worked, miles crossed, and overtime. In addition, you have on-demand labor costs so you know exactly how profitable each project and job is, and make the needed adjustments on the go.

Workyard is a very user-friendly app that your employees can learn how to use without any additional training, and with added integrations, with major software providers such as QuickBooks, Gusto, ADP, and others you will save a lot of time and manual labor on payroll processing.

Key Features

Best Suited For


  • Time tracking – $6 per month per user
  • Workforce Management – $13 per month per user
  • Large Workforces – Custom Pricing

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Team Up

Simple & organized team calendar


147 reviews


1.66K reviews

TeamUp offers a simple and user-friendly shared calendar that you can use to organize your team and get everyone on the same page.

TeamUp shared calendars are very customizable and offer features to easily organize and filter the fields to suit your needs. Depending on the size of your team and the industry you can add custom fields, create tasks, see who is in charge and responsible for them, and communicate more efficiently through the same app. Colorful templates and flexible solutions make this a simple tool to organize your team, share what needs to be done, and have a better perspective of all projects. With added upgrades, you can also track and securely share resources and activities, and choose a calendar or daily agenda view.

Key Features

Best Suited For


  • Basic – Free
  • Plus – $10 per month per calendar
  • Pro – $25 per month per calendar
  • Business – $60 per month per calendar
  • Enterprise – $105 per month per calendar



Leave management & scheduling calendar app

Actiplans is a versatile leave management and scheduling team app that can help you save admin time for employee leave and absence. 

One of the most useful features offered by Actiplans is the easy-to-use and streamlined leave management. Your team can quickly fill out the leave request approvals, use the automated PTO accrual and save a lot of manual admin time for those tedious tasks. In addition to popular leave management, you can also use the other Actiplans features to further organize your team such as shift management, activity planning, status tracking, and even event scheduling. This way you can build predictable schedules, cover all the shifts, and ensure all of the activities are distributed and your team knows what’s on the agenda.

Key Features

Best Suited For


  • 1-3 users – Free
  • 1-40 users – $1.5 per user per month
  • 41-200 users – $1.2 per user per month
  • 200+ users – Fixed cost



Free appointment scheduling app


21.9K reviews


 ‎6.6K reviews

Calendly is a popular and free meeting-scheduling app that can save you a lot of time and help you easily create and schedule meetings when you are available.

Calendly offers real-time scheduling for small and large teams, and an automated process that saves you time and many emails that usually need to be sent to set up a meeting for multiple calendars. With Calendly you simply share your calendar with the team and they can choose the best time for a meeting when you are both available. It’s a good way to combine team meeting types and ensure all of your employees have a choice on the same calendar.  

With Calendly solutions, you can choose multi-person scheduling for webinars with many guests or sales demos and collective scheduling, to best suit the needs of your business and teams.

Key Features