Put Your Work Schedule In Your Pocket
Managing employee schedules and balancing their workloads can be hard work, especially if you’re not using a work scheduling app.
Traditional scheduling methods such as spreadsheets or pen-and-paper processes are not only time-consuming but also prone to mistakes. Thankfully, with the advancement of technology, various work scheduling apps are now accessible to assist in expediting the scheduling process and enhance overall productivity.
In this post, we’ll look at the best work scheduling apps for small businesses. in the U.S. These software solutions include a wide range of features that can assist with scheduling, time tracking, communication, and task management, making it simpler for business owners to successfully manage their workforce.
Whether you’re running a construction site, retail store, restaurant, or service-based business, there’s bound to be a work scheduling app here that meets your needs.
I want a work scheduling app that includes
Show work scheduling apps best for my industry
Top 10 Work Scheduling Apps
1
Best work scheduling app for construction and field services
44 reviews
80 reviews
Workyard offers the best scheduling app for contractors and field service providers. Its easy-to-use mobile app allows users to build schedules, track hours, and manage projects from the device in their pocket. As a result, less time is wasted on site looking for the information they need to get the job done. With Workyard, your employees have all the information they need such as notes, photos, and checklists to get the job done right the first time.
Workyard gives users a comprehensive overview of their daily and weekly tasks, allowing them to stay productive and adapt on the fly. Even when they’re on the move, contractors can communicate work progress and schedule changes. Back in the office, you’ll be notified in real-time to prevent important information from slipping through the cracks.
Workyard’s employee scheduling app also includes a time tracking feature that uses GPS technology to track employee work hours and locations in real-time. As a result, you can record exactly when employees arrive and leave job sites, allowing you to control your payroll expenditures better. The time tracking feature within Workyard also offers customizable geofencing, which allows you to create specified borders around job locations and receive notifications when employees enter or depart those particular regions.
Best of all, you can track labor costs and manage payroll all from the same place, plus create and utilize labor cost reports to improve forecasts and estimates.
Key Features
- Easy employee scheduling
- Task management
- Real-time project tracking
- Notes, photos, and checklists
- Accurate GPS-powered time clock
- GPS arrival and departure detection
- Mileage tracking
- Auto-calculation of labor costs
- Flexible reporting by project & cost code
- Accounting and payroll integrations
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Property Management
- Manufacturing
- Healthcare
- Time tracking
- Flexible scheduling
- Communication tools
- Project management
- Payroll integrations
- Labor cost tracking
- Reports and analytics
- Mobile app
Pricing
- Time Tracking – $6 per month/user
- Workforce Management – $13 per month/user
- Large Workforces – Custom
2
Free work scheduling app
23K reviews
7.3K reviews
Calendly is a popular work scheduling app that makes it simple to schedule meetings and appointments. It has a number of useful features for small company owners that need to schedule appointments and meetings with clients, partners, and employees.
You can quickly generate personalized booking links with Calendly that can be shared via email, social media, or your website. You can specify your availability preferences and let others select the ideal time for them. The app integrates with popular calendar systems like Google Calendar, Microsoft, and iCloud, so your schedule is always up to date and issues are avoided automatically. Calendly also has time zone identification, automated reminders, and the option to set buffer intervals between appointments. This improves scheduling efficiency and prevents you from double-booking yourself.
The app is simple to use, and no technical knowledge is required to get started. It’s also reasonably priced, with pricing options tailored to the demands of small enterprises and free versions to get started.
Key Features
- Calendar integrations
- Unlimited meeting scheduling
- Customizable booking link
- Integrations with Google Calendar, Google Meet, Zoom, and Slack
- E-mail reminders and follow-ups
- Automated workflows
- Analytics and insights
- Automated event notifications
Best Suited For
- Creative Industries
- Technology & IT
- Time tracking
- Flexible scheduling
- Communication tools
- Reports and analytics
- Mobile app
Pricing
- Basic – Always free
- Essentials – $8/user/month
- Professional – $12/user/month
- Teams – $16/user/month
- Enterprise – Custom pricing
3
Time-saving work scheduling app
431 reviews
1.6K reviews
Connecteam is a work scheduling app that is tailored to small businesses. It has a number of features to assist with scheduling, time tracking, communication, and job management.
One of Connecteam’s standout qualities is its user-friendly UI. Even individuals who are not tech-savvy will find the app easy to use. With Connecteam, you can quickly create and exchange schedules with your team. You can allocate staff to specific shifts, define shift times, and manage employee attendance and time off requests. The software also provides automated notifications and reminders to keep everyone on track. In addition to scheduling, Connecteam provides a number of other services that are critical for small enterprises. They include task management, communication tools, and document sharing. You can use the communication tools to send messages, make announcements, and share updates with your team. Or, leverage the document-sharing tools to quickly exchange critical files and papers with your team.
Key Features
- Job scheduling
- Time clock
- Payroll software integration
- Shift info (location, notes, media & files)
- Recurring shifts and templates
- Process automation
- Auto clock out
- Advanced filtering & bulk actions
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Property Management
- Manufacturing
- Retail
- Healthcare
- Time tracking
- Flexible scheduling
- Project management
- Communication tools
- Payroll integrations
- Labor cost tracking
- Reports and analytics
- Mobile app
- Task Management
Pricing
- Small Business – Free for up to 10 users
- Basic – $ 29/mo x 12 for the first 30 users + $0.5/month for each additional user
- Advanced – $ 49/mo x 12 for the first 30 users + $1.5/month for each additional user
- Expert – $ 99/mo x 12 for the first 30 users + $3/month for each additional user
4
User-friendly work scheduling app
23K reviews
5.7K reviews
Sling is an online platform for businesses of all kinds that provides staff scheduling, team communication, time and attendance, labor optimization, task management, reporting, and PTO administration.
The platform provides simple scheduling tools that enable managers to create schedules, manage time off, track shift changes, and understand absenteeism. Furthermore, Sling improves corporate communication by fostering a collaborative atmosphere where employers can send messages in group or private chats to keep everyone informed, give employees a voice, and build a better culture. Businesses can additionally employ Sling to streamline time tracking and payroll processing by quickly tracking staff hours and labor expenses, as well as exporting timesheets for easy payroll processing. Sling is available on the Web, iOS, and Android, making it accessible from any device.
Key Features
- Shift scheduling
- Time-off requests
- Long-term scheduling
- Mobile time tracking
- Overtime tracking
- Calendar synchronization
- Private and group messaging
- Reports
- PTO management
Best Suited For
- Construction & Specialty Contractors
- Creative Industries
- Field Services
- Leisure & Hospitality
- Property Management
- Manufacturing
- Retail
- Technology & IT
- Healthcare
- Time tracking
- Flexible scheduling
- Project management
- Communication tools
- Payroll integrations
- Labor cost tracking
- Reports and analytics
- Mobile app
Pricing
- Free
- Premium – $1.70 per user/month
- Business – $3.40 per user/month
5
Work scheduling app for shift workers
23K reviews
56K reviews
When I Work is a shift-based employee scheduling, time tracking, and team communication application. It’s one of the most popular employee scheduling apps thanks to its user-friendly features.
Employers can use the software to generate and distribute work schedules with their staff in minutes which is very important for shift-based and high-turnover workplaces. When I Work features include employee time tracking, shift coverage, scheduling automation, team chat, and more. Employees and supervisors can additionally use When I Work’s mobile scheduling and time clock apps to engage in 1:1 and group chats, monitor availability, submit time-off requests, and cooperate on shift exchanges. The software even offers labor forecasting tools to help you manage labor budgets and reduce expenditures.
Key Features
- Standard and advanced scheduling
- Time and attendance tracking
- Shift confirmation and notifications
- Payroll system integrations
- Team messaging
- Labor cost management
- Labor forecasting
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Leisure & Hospitality
- Retail
- Technology & IT
- Healthcare
- Time tracking
- Flexible scheduling
- Project management
- Communication tools
- Payroll integrations
- Labor cost tracking
- Reports and analytics
- Mobile app
Pricing
- Standard – $2.50 per user
- Advanced – $6 per user
6
AI-powered work scheduling app
120 reviews
204 reviews
Calendar is an online scheduling software that allows both individuals and businesses to easily schedule appointments and meetings.
Calendar allows users to build unique schedule pages with time slots, share the link with clients, and let them choose a time that works for them. To boost productivity and scheduling efficiency, the program also includes features such as analytics, team schedules, and time zone awareness. Calendar is also an integrated calendar that can link with other calendar applications such as Google Calendar. The software also employs artificial intelligence and machine learning to give each user a tailored scheduling experience. Therefore, the more you use the Calendar app the better it becomes at predicting your schedule.
Key Features
- Unlimited scheduling
- Scheduler block
- Meeting polls
- Personalized scheduling link
- Automated email notifications
- Find a time to meet
- Team scheduling
- Web embedding
- Integrations with Zapier, Zoom, Google Meet, HubSpot, and more
Best Suited For
- Creative Industries
- Technology & IT
- Flexible scheduling
- Communication tools
- Reports and analytics
- Mobile app
Pricing
- Basic – Free
- Standard – $20/month per user, billed annually
- Pro – $24/month per user, billed annually
7
Work scheduling app for office workers
3 reviews
155 reviews
DeskTime is an employee scheduling software for employees that allows you to set work schedules for your team while also offering thorough performance analyses in one location.
You can quickly schedule your team’s shifts with DeskTime’s built-in employee shift scheduling feature by selecting employees, adding start and finish times, and establishing minimum hours to be spent at the computer. You can also store shifts as recurring or templates for future reference.
DeskTime’s shift scheduling software combines time tracking and shift planning in one platform, eliminating the need for several applications. Employees can also request preferred shifts through the system, which gives them additional freedom. DeskTime also has a booking option for desks, workstations, and parking spots, which is useful if you have more employees than available spaces. Furthermore, DeskTime allows you to swiftly calculate wages by automatically computing the total number of hours worked by each employee.
Key Features
- Schedule shifts
- Booking
- Automatic time tracking
- URL and app tracking
- Productivity calculation
- Project time tracking
- Offline time approval
- Absence calendar
- Third-party integrations
Best Suited For
- Creative Industries
- Leisure & Hospitality
- Retail
- Technology & IT
- Time tracking
- Flexible scheduling
- Project management
- Communication tools
- Payroll integrations
- Labor cost tracking
- Reports and analytics
- Mobile app
Pricing
- DeskTime Lite – Free for one user
- Pro – $7 per user/month
- Premium – $10 per user/month
- Enterprise – $20 per user/month
8
Team scheduling and managing app
40K reviews
17K reviews
Homebase is a work scheduling app that aims to simplify scheduling employees, time tracking, and team communication. The app includes configurable templates, drag-and-drop scheduling, and automated shift reminders to assist managers to optimize their scheduling process.
One of Homebase’s most notable features is its time-tracking functionality, which allows employees to clock in and out of shifts via mobile devices or desktops. This information is then instantly synchronized with the timesheets in the app, giving managers with accurate and up-to-date records of their team’s hours worked. In addition to scheduling and time tracking, Homebase provides team communication tools, such as a messaging feature that enables managers to send messages to individual team members or groups. The software also has a task management tool that allows managers to assign and track tasks across their teams.
Key Features
- Scheduling and availability
- Time tracking
- Timesheets
- Messaging
- Performance tracking
- Remote and field tools
- Labor cost management
- Time off limits
- PTO tracking
Best Suited For
- Field Services
- Leisure & Hospitality
- Retail
- Healthcare
- Time tracking
- Flexible scheduling
- Project management
- Communication tools
- Payroll integrations
- Labor cost tracking
- Reports and analytics
- Mobile app
Pricing
- Basic – Free for 1 location
- Essentials – $20 per month/location
- Plus – $48 per month/location
- All in one – $80 per month/location
9
Basic work scheduling app
231 reviews
2.6K reviews
WhenToWork is an online employee scheduling software that allows organizations to easily establish and manage staff schedules.
The platform includes features such as one-click scheduling and automated notifications, making it easier for managers to keep track of staff schedules. The patented shift scheduler algorithm software optimizes schedules for the best potential outcome and eliminates scheduling conflicts. WhenToWork can be accessed from any device with an internet connection and does not require any software installation, making it user-friendly. The mobile app is free for iOS and Android smartphones and allows managers to schedule their personnel calendars while on the road. The software also includes a trading board where staff can exchange shifts and seek time off, all while keeping everyone informed and up to date.
Key Features
- Varied and repeating schedules
- 12 configurable layouts
- Shift changes
- Replacement searching
- Automatic notifications
- Daily, weekly, and monthly statistics
- Drag-and-drop interface
- Free mobile app
Best Suited For
- Field Services
- Leisure & Hospitality
- Property Management
- Retail
- Technology & IT
- Healthcare
- Flexible scheduling
- Communication tools
- Mobile app
Pricing
- 1-10 employees – $16 per month
- 11-30 employees – $33 per month
- 31-60 employees – $54 per month
- 61-100 employees – $78 per month
10
Scheduling software for mission-critical industries
9.3K reviews
4.6K reviews
Shiftboard is a software company that offers a shift-based workforce scheduling solution to businesses.
The technology employs automation and data intelligence to generate worker-friendly, adaptable schedules that can maximize shift coverage in businesses with a flexible workforce and a high demand for labor. Shiftboard’s technology is adaptable and can be adjusted to a company’s exact scheduling demands, ensuring that every shift is covered and workers have a better work-life balance. The organization serves various mission-critical industries, including manufacturing, energy, healthcare, and corrections. The platform has assisted companies in saving money and improving worker happiness, with an average 86% increase in worker satisfaction and a 16% decrease in turnover. Shiftboard’s cloud-based platform is accessible by desktop and mobile browsers, and customer support is provided to assist customers in making the most of the product.
Key Features
- Automated scheduling
- Shift pattern rotation
- Employee engagement
- Change management
- Coverage optimization
- Labor demand planning
- Leave and timesheet management
Best Suited For
- Manufacturing
- Healthcare
- Time tracking
- Flexible scheduling
- Project management
- Payroll integrations
- Labor cost tracking
- Reports and analytics
- Mobile app
Pricing
- Enterprise – Custom
- Enterprise Plus – Custom
Top questions to ask when looking for a work scheduling app
Yes, Google offers several tools that can be used for work scheduling:
- Google Calendar: This is a popular tool for creating and managing calendars, setting reminders, and inviting people to events. You may set up several calendars for different purposes, such as personal and work, and move between them with ease.
- Google Sheets: Google Sheets is a spreadsheet software for creating timetables and managing shifts. Formulas and functions can be used to determine hours worked, overtime, and other factors.
- Google Forms: This tool can be used to construct surveys and questionnaires for employees to collect information about their availability, preferences, and other scheduling-related information.
- Google Tasks: Google Tasks is a task management software that allows you to create and manage tasks, assign due dates, and make reminders.
How to use Google calendar for scheduling?
Google Calendar is an excellent resource for organizing appointments, meetings, and activities. Here are the steps on how to use Google calendar for scheduling:
- Launch Google Calendar: Sign in to your Google account at calendar.google.com.
- Create an event: Go to the left-hand side of the page and click the “+ Create” button. A new window will appear. Input the event’s title, date, time, and location.
- Add guests: If you’re planning a meeting or event with other people, select “Add guests” to invite them. You can input their email addresses to send them an invitation to the event.
- Save the date: To save the event to your calendar, click the “Save” button.
How to use Google sheets for scheduling?
Google Sheets is an excellent scheduling tool, particularly for businesses that must manage employee calendars or project timelines. Here are the steps to use Google Sheets for scheduling:
- Open Google Sheets: Go to Google Drive and open or create a new sheet.
- Create a table: Make a table with columns and rows. The first column may be used for names or task titles, while the top row can be used for dates or time slots.
- Fill in the schedule: On the table, enter the schedules for each person or job by choosing the correct cell and filling in the information.
- Use formulas: Formulas can be used to automatically determine totals, overtime hours, or other information depending on schedule data.
- Share the sheet: Share the document with members of your team or collaborators so they can view or change the schedule.
There are several steps involved in creating a work schedule for your employees and it’s an ongoing process that needs constant adjustments.
These are some general steps to assist you in developing a work schedule:
- Identify your company’s requirements: When designing a work schedule, you must first determine the number of employees required and the exact activities that have to be accomplished.
- Evaluate employee availability: While planning the work schedule, you should consider your employees’ availability. This covers their desired working hours, any time off requests they’ve made, and any other obligations they may have.
- Choose a scheduling tool: To make your schedule, you can use a work scheduling app or software, a spreadsheet application, or pen and paper. Pick the tool that best suits your needs.
- Assign shifts: Allocate shifts to your staff depending on their availability, job responsibilities, and any other relevant considerations.
- Share the schedule: After the schedule is finished, distribute it to your staff. Make sure to put it somewhere visible or send it via email or messaging app.
Did you find this post helpful? Please rate it!
(No Ratings Yet)
Loading...
