$5K saved per week QuickBooks crashed twice and wiped our hours. We switched to Workyard, plugged it into our accounting, and started saving roughly $5,000 a week almost immediately.
Victor Rodriguez
Owner · Synaptic Solar · 50-200 employees
Contractor timesheets that write themselves
Paper and spreadsheet timesheets, replaced: GPS builds verified time sheets by job and cost code as crews work, payroll-ready every week.
Summit Builders
Auto clocked in
Lincoln HS — Gymnasium
TODAY
7h 38m
COST CODE
03-310Concrete
Daily report filed
3 Trusted by 4,000+ contractors and 100,000+ workers every day.
What you'll achieve in your first 30 days.
Real numbers from 4,000+ contractors who closed the gap between the field and the office.
- 5–18%
- Cut from labor costs
- Rounded times, buddy punches, forgotten clock-outs — eliminated.
- 12+ hrs
- Saved on payroll prep, weekly
- What used to take a day now takes minutes
- 100%
- Of hours tied to a job
- GPS auto-allocates every hour to a project — bill T&M accurately, protect margin on fixed-price.
Automatic. Accurate. Easier for everyone.
Most contractor timesheet apps make the worker do more, then make the office clean up the mess. Workyard does the opposite.
Job site
From manual time tracking to jobsite automation
Hours and job progress captured automatically as crews arrive, take breaks, travel between sites, and finish work.
Try it free Summit Builders
Auto-clocked in
Riverside Plaza
On site · GPS verified
Today's schedule
1:00pBlock D · Slab prep
Today so far
Break tracked12:14p · 30 min
Moved to Block D12:44p · Slab prep
Take a break Clock out
Worker app Foreman app Site kiosk
Operations
Schedule work. Control cost as work happens.
Schedule work, communicate it to crews, and track progress in real time to stay on top of costs and budget.
Try it free My Schedule November
TodayWeekMonth
S 24
M 25
T 26
W 27
T 28
F 29
S 30
Job #1 · 00012
7:00–11:30a
Slab pour
Riverside Medical · 123 Walker St
Job #2 · 00012
12:30–3:00p
Framing
Lincoln HS Gym · 500 Sky Rd
Job #3 · 00018
3:30–5:00p
Punch list
Cedar Lane Reno · 88 Pine Ave
Back office
Run your office on accurate field data
Verified hours and job costs flow directly into payroll, accounting, and ERP systems. No re-keying. No chasing mismatches.
Try it freeWorkyard
Payroll
ADPGustoPaychexPaylocityUKG
Accounting & ERP
QuickBooksSageZohoFoundationSpectrumComputerEaseNetSuiteAcumatica
Connect to anything
Developer APICustom file feedsCRMsFSMsSalesforceProcore…
One app for the whole field. Time is just the start — Workyard captures and connects everything your crews do on site.
- Time
- Location
- Schedule
- Job progress
- Forms
- Expenses
Real customers that transformed their field operations.
$5K saved per week 
No more over-budget projects If a worker stays clocked in when they shouldn't, we blow the budget on a fixed-price job. With Workyard, every minute we bill is a minute we actually paid for.
Brian Mata
Operations · Wagler Custom Homes · 200-500 employees
6× growth We were losing money on every job — couldn't bill clients accurately or pay our guys right. Workyard fixed that. Six times the business later, the margins finally make sense.
Vinny Gondim
Owner · Mainsail Painting · 20-50 employees
California compliance, to the minute California wants it down to the minute — exact clock in, exact clock out. Workyard is the only tool we've found that delivers that without fighting the crews.
James Monzello
Owner · Green Wall Tech · 50-200 employees
+30% in reimbursements We've improved leaps and bounds in the accuracy of our job costing. We hand clients a complete bill every 30 days with a full audit trail — that's where the 30% lift came from.
Kelly Adreani
Owner · Earned Run · 50-200 employees
National Paving
$1,500/mo recovered from one worker Workyard will save me $1,500 in inflated payroll costs from one guy alone. Guys would round to a 7 a.m. arrival time. Now I can see 7:18, 7:14 actual arrival times on site.
Dan Hausmann
Owner · National Paving · 20-50 employees
Payroll: 4 hrs → under 1 Payroll went from four hours weekly to less than one hour. The accuracy and the time saved have been game-changing for us.
Kathi Smith
Vice President · D&S Electric Group · 11-20 employees
$150K saved in 6 weeks Workyard helped us track time more accurately than we'd ever managed before. We estimated $150,000–$200,000 in yearly payroll savings — and surpassed our yearly target in the first six weeks.
April Callaway
Operations · AV Decking · 50-200 employees
Zero payroll issues in 3 months Mondays used to be brutal — employees lining up at my door over payroll mistakes. Three months on Workyard, not a single issue.
Dana Almaraz
Director · Allied Restoration · 20-50 employees
Workyard is my admin team Five-person team, thirty clients, no admin support. Workyard became my admin team — every hour, every invoice, every job, all in one place.
Bill Kapaldo
Owner · Construction Punch Services · 11-20 employees
Time theft eliminated Before Workyard, I had no way of knowing if a worker was where they said they were. Now I see the exact moment they leave the shop and arrive at the job site.
Brenda Tait
Office Manager · Pro Home and Sunrooms · 11-20 employees
Hundreds of hours saved weekly I've saved hundreds of hours a week by not having 20 supervisors moving against each other. I've never been able to consolidate time like that before.
Shiloh Hoggard
Operations Manager · Accord Group · 20-50 employees
$123K saved with Smart Forms When our insurance inspector came for a pre-audit, I handed him my phone. He'd never seen fleet maintenance tied to timekeeping like that — that's where the $123K in insurance savings came from.
Melina Pheabus
Office Manager · TR3 Group · 20-50 employees
Falcon Drilling & Blasting
Paperwork → digital forms Tracking time and paperwork was a nightmare — timecards by email, safety forms by text, repair requests dropped off on paper. Workyard pulled it all into one place.
Brittany Konitzer
Operations · Falcon Drilling & Blasting · 50-200 employees
Live walkthrough
No leap of faith required. See it work first.
Free trial. No credit card required. Live in days, not months.
Trusted by 4,000+ contractors
FAQs
Contractor timesheet questions, answered
Will my crews actually use it?
That's the most common worry, and the most common reason contractors pick Workyard. Crews are auto-clocked in by GPS geofence, so there's almost nothing to remember. The app stays simple, and adoption sticks even with workers who don't like apps.
Why is Workyard the best timesheet app for contractors?
Workyard isn't a generic time clock retrofitted for the job site. It's purpose-built for contractor crews: time is captured automatically by GPS, errors are corrected before payroll runs, and verified hours flow straight into QuickBooks, Sage, ADP, and 20+ payroll systems. Contractors typically recover 5-18% of labor costs and save 12+ hours of admin a week.
How do contractor timesheets work in Workyard?
Each worker's timesheet fills itself in: GPS clocks them in on site, tracks breaks and travel, and codes every hour to the right job. The office approves finished time sheets instead of chasing paper on Friday.
How accurate are timesheets for contractor crews?
Every clock-in is GPS-verified against the job site, accurate to the minute. Drive-throughs are trimmed, missed clock-outs are caught, and every hour carries a full audit trail, so the hours you approve are the hours that were actually worked.
Does the contractor timesheet software sync with payroll and accounting?
Yes. Approved hours flow directly into QuickBooks (Online and Desktop), Sage, ADP, Gusto, Paychex, Foundation, Spectrum, and 20+ other payroll and accounting systems, with jobs and cost codes intact. No re-keying, no CSV exports.
What about workers without smartphones?
Workyard runs as a time card kiosk on a shared tablet at the gate or trailer, and a supervisor view lets a foreman clock in the whole crew from one device. Face detection prevents buddy punching on shared devices.
Does the app work in Spanish?
Yes. The worker app is available in English and Spanish and switches automatically based on the phone's language setting.
Does it work without cell signal on the job site?
Yes. The app works fully offline. Crews can clock in and submit time cards with no signal, and everything syncs the moment the phone reconnects.
How long does it take to get set up?
Most teams are live in days, not months. We help bring your people, jobs, and cost codes in during onboarding, so you're not starting from scratch.
What does it cost?
Pricing is per user per month, and there's a 14-day free trial with no credit card required. Most teams find it pays for itself in the first month through recovered hours and faster payroll.