Small Business Scheduling Apps: Top Picks In 2023

In this article, we review the best small business scheduling apps and recommend the best choices available depending on the type of small business you run.
Small business scheduling app
Field Service Management
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Work Scheduling
Field Service Management
Contractor Apps
Construction Apps
Time Tracking
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Work Scheduling

Scheduling Your Crew Is So Much Easier With Workyard

Scheduling and managing your team when you have a small business can make all the difference, and easily propel you to success if you have the right tools and methods. But, with so many scheduling apps on the market, it might be overwhelming to choose just the right one to suit your needs.

So, if you want to find the best scheduling apps in 2022 and our recommendations keep on reading.

What to Look For In A Small Business Scheduling App

Small business scheduling apps can assist you in organizing, creating schedules, ensuring shift coverage, and communicating efficiently with your staff in the field. However, different types of businesses can have very different scheduling needs. For example, the scheduling needs at a medical practice can be very different from what a construction business needs.  

Here are a couple of features to consider before choosing the optimal scheduling app for your company:

The App Serves Customers in Your Industry

It’s always a good idea to start by looking at providers that are focused on your industry. With so many applications available, this is a shortcut to help you at least get a shortlist together very quickly. 

The construction worker scheduling app is not the same as the healthcare professional scheduling app. Industry-specific scheduling tools will better comprehend and fit your demands, simplifying your time management, task tracking, and payroll.

Calendar-Based Scheduler

Being able to visually plan and organize your schedule on a calendar is important. Schedules can get complicated, calendar based schedulers help to break through the noise and quickly get a big-picture view of what is scheduled and where the gaps are. With a simple calendar view, you can also make better plans, see which days are fully covered, and even forecast the labor force needed in the next weeks. So, choose a scheduling app with a calendar overview to make planning and task management easier.

Mobile App For Employees

A user-friendly and customizable scheduling app that your workers can access on their mobile devices can make or break your implementation. A schedule is useless if it isn’t communicated effectively to your team, mobile apps ensure your employees always have the latest schedule in their pocket and they know exactly where and when to be at all times.


Employees must have real-time access to regularly updated and changing schedules. To minimize misunderstanding and scheduling concerns, use an app that offers notifications for all of your workers. In this manner, you can ensure that everyone is aware of the schedule and make modifications on the fly, both in the office and for all of your teams on the field.

Structured Communication Features

When selecting the scheduling software for your small business company, a common need is to be able to provide context and additional information to support whatever task is being scheduled. Apps that allow adding notes, photos, documents, checklists, and even forms to fill out help you ensure your employees know exactly what needs to get done.

Ease of Adoption

Employee adoption is critical, therefore choosing an app for your small business that is easy to use for your whole team is important and going to make it easier for everyone involved, especially your employees.  Ultimately you want them to buy in, you want to choose an app they’ll love using which is going to make their life easier, not harder. Some of the top applications we’ll discuss below take only a few minutes to set up are intuitive to use and require next to no training to implement.

Our Top Picks By Industry









The Best Scheduling Apps For Small Business In 2022


Best for Construction & Field Services


38 reviews


66 reviews


11 reviews

Workyard has one of the best scheduling apps available on the market, allowing you to simply build schedules, manage your calendar, and schedule the right employee for the task at hand. With additional features, you can easily communicate, assign tasks, and notify your staff with a few clicks. It’s simple to add new schedules, notes, checklists, and attachments that employees can access from their mobile devices.

Easy-to-use calendar

The calendar-based organizer is one of the best features of Workyard when it comes to scheduling apps. This calendar offers a comprehensive overview of daily and weekly schedules, personnel availability, and task management, all in one place. Everything can be managed from your office or on the go, and automated updates will make real-time changes to the schedule and notify all employees.

Automatic notifications

The Workyard scheduling app allows you to build schedules in minutes and deliver notifications to workers who need to be notified right away. You can ensure that your crew members understand what is expected of them and what duties must be accomplished by using automated alerts. This may save you a significant amount of time while also optimizing your calendar for the optimal shift and site coverage. All modifications you make will be quickly transmitted to the relevant personnel, and everyone will be up to date on the current business plans.

Mobile time tracking app

Workyard’s accurate GPS tracking and geo-fencing ensure that time is monitored correctly and that every hour worked is reported. You can check your employees’ exact locations, and they will be reminded to clock in and out when they arrive at the site. Integrating time tracking within the scheduling makes it easier for your employees and reduces your expenses.

Improved communication

The full-featured Workyard scheduling app will allow you to communicate in real time. Even when on the move, you can add photos, attachments, and notes to your calendars and convey what needs to be done with a few clicks.

Key Features


  • Free trial – 14 days of unlimited usage without credit card info
  • Time Tracking – $6/mo per user + $50/mo company base fee (annual)
  • Workforce Management – $13/mo per user + $50/mo company base fee (annual)
  • Large Workforces – Custom pricing for organizations with more than 50 employees

Explore & try out Workyard for 14 days.
No credit card required.



Best for Healthcare


23.1K reviews


5.27K reviews


115 reviews

Sling offers one of the best scheduling apps if you want to manage and organize your healthcare staff faster and more efficiently. With a simple and easy-to-use scheduler, you can focus on the patients more and ensure optimal shift coverage.

Award-winning software

Capterra top performer in 2022

Seamless integration with Toast

Healthcare employee scheduling

The Sling scheduling app will help you get the best patient-to-employee ratio, and allow you to make the best schedules to cover all the shifts with just the right number of employees. It’s easy to create, change and share the schedule with your workers and enable them to swap or offer shifts.

Healthcare employee time clock

In addition to easy scheduling, the Sling app also provides you with accurate time tracking. The employees can use their smart devices to clock in and out, and you can easily track the hours and manage payroll all from one app.

Labor costs for healthcare

With the Sling scheduling app, you can keep your budget in check by comparing labor expenditures to expected and actual inco