The 5 Best Work Order Apps for 2025

Scoring

Key Features

• Drag-and-drop dispatching board with real-time notifications

• Map-based team view with real-time location tracking

• Precise work order tracking and labor cost analysis

• High-accuracy time clock for on-site check-in/check-out

• Customizable dashboard and reports

• Out-of-the-box accounting and payroll integrations

Highlights – Work Order App for the Field

Tired of apps that overwhelm you with unnecessary features and complexity? Workyard is a work order app built to simplify your operations, combining easy work order management with powerful tools for scheduling, tracking, and reporting—all in one place.

With Workyard’s drag-and-drop calendar, scheduling becomes effortless. Need to schedule an equipment repair today, installations tomorrow, or inspections next month? No problem. For routine maintenance tasks, just set them on repeat, and Workyard takes care of the rest, automatically adding them to your calendar so you can focus on more important things.

Workyard’s real-time GPS tracking is a game-changer for dispatchers. You’ll always know where your team is, making it easy to assign the right worker to the right job. This means faster response times, better resource allocation, and less wasted time on site.

Collaboration is seamless, too. Workyard lets your team attach notes, photos, checklists, and files to each work order, so everyone stays on the same page. And with built-in job costing and time card reports, you’ll have accurate, up-to-date insights to monitor productivity and keep projects on track.

For construction, field service, and property management businesses, Workyard is more than a work order app—it’s a complete tool for streamlining workflow and making smarter decisions. 

Let’s take a closer look at what makes Workyard stand out in work order management.

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Flexible Scheduling and Dispatching

Workyard’s drag-and-drop scheduling calendar makes managing work orders effortless.

With its intuitive scheduling, you can quickly add new work orders on the fly, even during service calls, by toggling between daily, weekly, or monthly views to find the perfect schedule for your team and customer needs. 

Schedule recurring tasks like maintenance on a daily, weekly, or yearly basis. Immediately dispatch work orders to individuals or groups and notify them via app or email. If you need to search or edit scheduled work orders, you can also do so quickly and easily. 

You can also set geofenced locations, assign color-coded labels, add checklists, and designate task watchers to oversee progress. Whether there’s a schedule change, location update, or team reassignment, teams will receive push notifications to ensure no miscommunication disrupts your operations.

Schedule all types of work – big and small.

Try it free for 14 days Book a demo

Schedule all types of work – big and small.

Schedule all types of work – big and small.

Schedule all types of work – big and small.

Schedule all types of work – big and small.

Schedule all types of work – big and small.

Real-Time Technician Location Tracking

Workyard’s GPS tracking gives a live map view of team locations to help you make quick, informed decisions.

Display active job sites on a map and optimize routes using “road map” views. With its proximity-based dispatching, you can assign the nearest available technician to reduce travel time and costs. Its GPS tracker works in low or no reception areas, syncing data once the connection is restored.

Workyard also captures driving routes, times, and mileage automatically. You get an audit trail and detailed logs of routes, mileage, and hours worked ensure accurate payroll and transparency.

Precise Work Order Tracking Software

Create detailed Work Orders to ensure tasks are completed accurately by adding checklists, notes, photos, receipts, and other attachments.

With project and cost code tagging, you can track labor and time spent on specific tasks or projects, providing detailed cost data for better budgeting and billing.

Field teams can also easily update job statuses and share real-time information to keep everyone on the same page.

Capture everything you need to know about your jobs.

Try it free for 14 days Book a demo

Capture everything you need to know about your jobs.

Capture everything you need to know about your jobs.

Capture everything you need to know about your jobs.

Capture everything you need to know about your jobs.

Capture everything you need to know about your jobs.

Capture everything you need to know about your jobs.

Capture everything you need to know about your jobs.

High-Accuracy GPS Time Clock

Save hours on administrative tasks while ensuring accurate and compliant timekeeping. Workyard’s GPS-powered time clock simplifies time tracking for field teams by recording all hours worked, locations visited, and driving mileage with a simple tap.

Get complete transparency across your whole team.

Try it free for 14 days Book a demo

Get complete transparency across your whole team.

Get complete transparency across your whole team.

Get complete transparency across your whole team.

Get complete transparency across your whole team.

Get complete transparency across your whole team.

Get complete transparency across your whole team.

Get complete transparency across your whole team.

Its built-in compliance tools send automatic break reminders and meal break insertions ensure your business meets labor laws. With real-time syncing, timesheets also update automatically for quick review, approval, and payroll processing.

Insightful Work Order Reporting

Workyard’s reporting tools turn tracked data into actionable insights. Get project insights by viewing time, labor, driving hours, and mileage for each project in one central location.

Identify top and underperforming employees using performance metrics to improve coaching and resource allocation. With customizable reports, you can drill into specific work order data for better cost management and project planning.

Drill into the details with powerful reporting.

Try it free for 14 days Book a demo

Drill into the details with powerful reporting.

Drill into the details with powerful reporting.

Drill into the details with powerful reporting.

Drill into the details with powerful reporting.

Seamless Integrations with Business Apps

Intergrate Workyard with leading software solutions to ensure smooth data flow across your systems. Sync timesheets with QuickBooks, Gusto, ADP, and other payroll tools to eliminate double data entry. You can even customize integrations to connect Workyard with invoicing, estimating, and payment tools or other specialized software.

Integrate your existing systems in minutes.

Try it free for 14 days Book a demo

Integrate your existing systems in minutes.

Integrate your existing systems in minutes.

Integrate your existing systems in minutes.

Integrate your existing systems in minutes.

Reviews

Workyard mobile app users mostly work in the field, and they love its ease of use, time clock notifications, and robust job progress and costing features.

Meanwhile, business owners and managers on Capterra particularly commend Workyard’s versatility in tracking workers’ time and location while in the field. This gives them assurance that work is being done on time and within budget.

Let’s go over some select Workyard reviews from these platforms:

Workyard’s job costing report changes the game for field-based businesses. The iOS user below loves how the app automatically shows how much time and money are allocated to each job.

App really saves me time – ⭐⭐⭐⭐⭐ 
The big surprise with Workyard is all the reporting it’s capable of. I’m getting reports now showing me how much our work time is costing us on each job. I even added cost codes for specific tasks and the app creates reports off of that. Really glad we found it and looking forward to seeing what’s next.

The Android user below gives a plus point to Workyard’s clock-in notification, which is designed to ensure field service employees never forget to clock in, no matter how busy things get.

⭐⭐⭐⭐⭐ 
Works great and very convenient!!! Love that it reminds me to clock in when on site. Definitely recommend

While the Capterra user review below loves Workyard’s accurate GPS tracking, it reportedly stops working when used in remote areas. However, Workyard is capable of working offline, so even if it seems not working, the app continues to record everything in the background.

Perfect for payroll and managers – ⭐⭐⭐⭐⭐ 
Overall: We have loved working with Workyard. They have made our experience extremely seamless.

Pros: I love Workyard for the gps tracking, time tracking and payroll import. It makes my life so much easier

Cons: The only thing I don’t like about it is in some remote rural areas it doesn’t work but it does work 99% of the time.

Pricing

Scoring

Key Features

• Single database for work orders and leads

• Work order mobile app with payment and task management

• Inventory tracking with real-time updates

• Calendar-style work order scheduling tool

• Automatic notifications for new jobs or status changes

• Integrations with QuickBooks and instant messaging apps

Highlights – Orderry Work Order Software

Using Orderry, repair shops can track every device, vehicle, and piece of equipment entering their shops without the need for a separate asset management solution. 

Orderry makes it easy to keep detailed records of both client and company assets, organize tasks, and schedule maintenance to minimize downtime and costs. 

Through Orderry’s work order app, users can create digital warehouses, manage asset transfers, and seamlessly add items to work orders.

For instance, a HVAC contractor can effortlessly track all the units they service, assign maintenance tasks to technicians, and ensure nothing falls through the cracks — all from within the Orderry platform.

However, Orderry has some room for improvement, particularly in its inventory management feature.

A common frustration is that you can’t add spare parts from the product list if they’re not currently in stock. This forces users to manually input parts into work orders and then delete and re-add them once they arrive—a tedious and time-consuming process. 

Additionally, the inability to create multiple work orders for the same job without generating separate invoices can be a hassle.

Reviews

Business owners and managers love how easy it is to track work orders and issue invoices in the field using Orderry. Unfortunately, there’s no user review available for its mobile app at the moment.

The Capterra user review below gives a thumbs up for Orderry’s user-friendly interface but points out a missing element in the app’s inventory management feature.

Good value  – ⭐⭐⭐⭐⭐ 
All in all very good product with user friendly interface. Very easy to set it up from the start, my technicians and managers didn’t need special trainings to start using it. All function is perfect for us except inventory management. It is impossible for us to have all the spare parts needed so we have to make special orders, but this software do not allow to add spare parts from product list if you don’t have on stock, so all the time we have to add spare parts manually on order and after we receive and post, we have to open order delete manually added spare part and then to add the posted one from the warehouse.

Pricing

Scoring

Key Features

• Work orders organized by status and priority level

• Asset management workspace for tracking equipment

• Preventive maintenance feature for adding recurring tasks

• Automated work order reminders and notifications

• Integrated inventory management with low-stock alerts

• Maintenance dashboards and reports for identifying trends

Highlights – Coast Work Order Tracking Software

Coast is the team management app you need if you’re looking for a straightforward way to handle work orders, scheduling, and communication.

Coast’s biggest strength lies in its intuitive work order management system, which is remarkably simple to use yet packed with essential features. Dispatchers can easily assign and prioritize tasks, set due dates, make work orders recurring, and even attach photos.

The Coast mobile app ensures you and your team can access and manage work orders from anywhere, providing real-time updates and the ability to close out tasks immediately upon completion. Plus, with Coast’s free plan offering unlimited messages and cards, you can keep everyone in the loop without breaking the bank.

However, Coast does have a few drawbacks. The most noticeable is the lack of information about integrations on its website. This can be a concern for businesses that rely on seamless integration with other tools and platforms.

Additionally, customer support options are somewhat limited, with assistance available only through email and an online knowledge base. For specialty contractors and project managers who might need immediate help or more comprehensive support options, this could be a significant downside.

Reviews

Coast offers a free plan many users, particularly small business owners, love. However, the app is glitchy at times, which can be very frustrating for users, especially those who are always in the field.

Despite its flaws, the app has generated terrific user reviews and ratings overall.

The iOS user below was impressed by Coast’s simple and straightforward interface, making it easy to navigate and invite other users to the platform.

Functional and intuitive – ⭐⭐⭐⭐⭐ 
Coast is a very useful right from the start. It’s so easy to invite others and the app is very intuitive. I think it’s applicable to TONS of companies, groups, events, etc!

The Coast app is great when it works, but it doesn’t function well when there are bugs or a poor internet connection, as the Android user below experienced.

⭐⭐⭐ 
I just downloaded the app. Try create work order . I put all the info . Click create order and it’s keeps circling on right Corner. Does not complete work order. Is that an issue?

While the Capterra user review below appreciated the simplicity of Coast’s free version (particularly the messaging feature), the repeating bugs and glitches can be very distracting.

Useful for easy messaging – ⭐⭐⭐⭐ 
Overall: It’s been pretty good. We use the free version so we don’t get all the bells and whistles

Pros: Ease of messaging. Ability to send documents and pictures as well.

Cons: It’s a bit glitchy at times. Also has issues connecting to the servers sometimes.

Pricing