Digital jobsite safety documentation

Capture jobsite safety forms without the paperwork

Chasing down lost safety forms exposes you to fines, delays, and liability. Smart Forms gives you real-time visibility into jobsite safety with digital forms completed and tracked from the field.

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Eliminate paperwork

Replace paper safety checklists, toolbox talks, and incident reports with mobile forms completed before work begins.

Automate compliance

Trigger safety checklists automatically at clock-in and receive real-time alerts when a hazard is reported.

Streamline administration

Get completed checklists straight to your office, organized by job, crew, and date —all in one place.

Save money

Reduce equipment damage and improve jobsite safety to lower insurance premiums and protect your bottom line.

Stop losing safety forms

Paper safety forms are often misplaced or incomplete. Smart Forms helps you:
  • Replace paper with mobile-friendly digital checklists
  • Capture toolbox talks, incident reports, and safety walk-throughs in real time
  • Ensure required fields are completed before submission
  • Store all safety forms automatically in one place for easy access
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Make compliance automatic

Missed forms create compliance gaps and costly risks. With Smart Forms, you can:
  • Assign safety forms automatically at clock-in or by 
job type
  • Time-stamp and organize every submission by project or crew
  • Get instant alerts when a hazard is reported or a form 
is incomplete
  • Maintain a consistent, audit-ready safety trail
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Cut admin time in half

Tracking down paperwork slows everything down. Smart Forms allows you to:
  • Receive completed checklists directly in your dashboard
  • Sort and search by project, date, or worker
  • Eliminate the need to follow up or manually organize documents
  • Free up admin time for higher-value tasks
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Lower risk and 
reduce costs

Incomplete safety processes can lead to injuries, downtime, and higher premiums. Smart Forms helps you:
  • Make safety documentation easy and accessible for every crew
  • Identify and resolve risks earlier with real-time reporting
  • Reduce incident rates and claims
  • Strengthen jobsite accountability and reduce costly disruptions
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FAQS

What kind of safety forms can be filled out with Smart Forms?

Smart Forms includes ready-to-use safety forms and inspection checklist templates for a wide range of jobsite needs. These include roof inspection checklists, fire door inspection reports, electrical panel checklists, HVAC inspection reports, and construction site safety inspection forms. You can also create custom forms for walkthroughs, lift inspections, emergency lighting, and more.

I already use paper safety inspection forms. How do I get those into Workyard?

You can easily recreate your paper safety forms in Smart Forms using our drag-and-drop form builder. Whether it's a framing inspection checklist, boiler inspection log, or balcony inspection report, you can upload your existing forms or use our AI-powered converter to generate a digital version your team can fill out on-site.

Can my team fill out safety forms outside of clock-in or clock-out?

Yes. All published safety forms and inspection templates, such as daily inspection checklists, facility inspection forms, or generator inspection checklists, can be accessed from the form library at any time. Your crew can submit forms whenever the task is completed, not just during clock-in or clock-out.

Can safety forms be completed when crews are working offline?

Yes. Any safety forms triggered at clock-in or clock-out — such as rough electrical inspection checklists or fire inspection reports — will still be available offline. While the full form library requires an internet connection, crews can complete assigned inspection forms in the field without losing access.

Is Smart Forms included with Workyard’s time tracking subscription?

No. Smart Forms is a separate add-on to your Workyard account. However, all accounts include 50 free safety form submissions per month so you can try it out before upgrading.

Can I use Smart Forms without a Workyard subscription?

No. Smart Forms is available only to Workyard Workforce Management subscribers. It is designed to work alongside your existing time tracking, scheduling, and crew management tools for a complete jobsite safety and compliance workflow.