Digital construction management templates

Simplify daily workflows with smart construction templates

Juggling reports, change orders, and punch lists across emails and spreadsheets slows everything down. With Smart Forms, your crew completes construction documentation from the field, giving your office real-time visibility and one organized system for staying on track.

Eliminate paperwork

Replace paper logs, outdated templates, and manual change orders with mobile-friendly construction forms.

Automate compliance

Set required forms by job phase or task, and ensure key reports like daily logs and change order approvals are submitted on time.

Streamline administration

Manage change orders, submittals, and project updates in one place.  

Save money

Avoid rework, billing delays, and disputes caused by missing or outdated documentation.

Replace paper logs and spreadsheets

Paperwork slows everything down and gets lost in the shuffle. With Smart Forms, you can:

Use mobile-friendly construction templates for daily logs, punch lists, and change orders
Complete forms in the field and submit instantly
Keep every document stored and organized by project

Standardize workflows across projects

Inconsistent processes create confusion and delays. Smart Forms helps you:

Set required forms for each project phase or crew role
Ensure key documents like change orders and submittals are always completed
Maintain a consistent, audit-ready safety trail

Speed up approvals and project updates

Waiting on paperwork leads to hold-ups. With Smart Forms, your office can:

Review and approve change order requests in real time
Instantly access daily reports, submittal logs, and material receipts
Share accurate updates with clients and stakeholders faster

Reduce costly mistakes and rework

Miscommunication around documentation causes delays and extra costs. Smart Forms helps you:

Track progress daily with field-submitted reports
Log changes and issues as they happen
Avoid disputes by keeping a clear, time-stamped record of every update

FAQS

What kind of construction forms can be filled out with Smart Forms?

Smart Forms comes with ready-to-use templates for construction workflows, including change order forms, punch lists, submittal logs, daily reports, material receipts, and expense trackers. You can also customize forms to match your exact project needs, such as progress updates or payment applications.

I already use paper construction forms. How do I get those into Workyard?

It is easy to bring your paper forms into Smart Forms. You can recreate forms like change orders, daily logs, and punch lists using the drag-and-drop builder. You also have the option to upload a paper version and use our AI-powered converter to turn it into a digital form your crew can complete in the field.

Can my team fill out construction forms outside of clock-in or clock-out?

Yes. All published construction templates, including change order forms, punch lists, and daily reports, can be accessed from the form library at any time. Your team can complete forms whenever they need to, not just during clock-in or clock-out.

Can crews complete forms when they are working offline?

Yes. If a form is triggered by clock-in or clock-out, it will still be available offline. While the full form library is not accessible without an internet connection, crews can still complete assigned reports and checklists while in the field.

Is Smart Forms included with Workyard’s time tracking subscription?

No. Smart Forms is a separate add-on to your Workyard account. However, every account includes 50 free form submissions per month so you can try it before deciding to upgrade.

Can I use Smart Forms without a Workyard subscription?

Smart Forms is only available to users of Workyard Workforce Management. It is designed to work alongside time tracking, job tracking, and crew scheduling tools to give you a complete field operations solution.

Try with Workyard