Construction safety, quality, and equipment inspections

Digital inspection forms built for the field

Smart Forms lets your team complete and submit safety, quality, and equipment inspection forms from the field—no paperwork, no delays, no chasing.

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Eliminate paperwork

Turn paper inspection checklists into digital forms that your team can complete and submit from the field.

Automate compliance

Automatically assign safety and quality inspections at clock-in/out and get a time-stamped record.

Streamline administration

Stop chasing down forms—get real-time visibility into completed inspections, all organized in one place.

Save money

Avoid costly delays, compliance issues and rework by making inspections easy to complete and impossible to overlook.

Digital inspection forms for construction teams

Replace paper checklists with mobile forms your crew can fill out in the field. With Smart Forms, inspections are fast, accurate, and easy to track.
  • Replace paperwork with mobile checklists completed on-site
  • Build forms with our AI form builder or choose from ready-to-use templates
  • Eliminate lost forms and reduce follow-up
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Assign safety, quality and equipment inspections

Assign the right inspection to the right crew at the right time. With Smart Forms, you can:
  • Assign inspections by job, crew, or clock-in event
  • Time-stamped every form, and stored automatically
  • Stay audit-ready without extra admin work
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Real-time inspection 
reports from the field

Know what’s happening on every job without waiting for paperwork. Smart Forms gives you instant access to inspection data as it comes in.
  • View inspection results instantly from any device
  • Sort forms and view results
  • Identify issues early and take action quickly
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Reduce risk and rework 
with reliable reporting

Missed inspections create delays and increase risk. Smart Forms helps your team complete reports accurately and on time.
  • Avoid missed inspections with required, easy-to-complete reports
  • Prevent rework by ensuring inspections are submitted on time
  • Protect your project timeline and bottom line
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FAQS

What kind of inspection forms can be filled out with Smart Forms?

Smart Forms includes a wide range of customizable inspection forms and templates, such as roof inspection checklists, electrical inspection reports, HVAC inspection checklists, plumbing inspection checklists, and daily construction inspection forms. You can also create custom forms for more specialized needs, including rebar inspections, elevator inspection checklists, and emergency exit light inspections.

I already use paper inspection forms. How do I get those into Workyard?

You can easily recreate your paper inspection forms in Smart Forms. Whether you use a fire door inspection checklist, a framing inspection report, or a commercial roofing inspection template, simply upload your form and use the drag-and-drop builder or our AI-powered converter to create a mobile-friendly version for field use.

Can my team fill out inspection forms outside of clock-in or clock-out?

Yes. All inspection forms and checklist templates — including construction site inspections, facility inspections, and maintenance inspection checklists — are accessible from the form library at any time. Crews can complete and submit them as needed, not just during clock-in or clock-out.

Can inspection forms be filled out when offline?

Yes. If an inspection form is triggered by clock-in or clock-out, it will still be available even without an internet connection. This allows field crews to complete inspections like lift inspection forms or water heater inspection checklists while working in areas with limited connectivity.

Is Smart Forms included with Workyard’s time tracking subscription?

No. Smart Forms is offered as a separate add-on to your Workyard subscription. However, each account includes 50 free inspection form submissions per month, so you can test it out before upgrading.

Can I use Smart Forms without a Workyard subscription?

Smart Forms is only available to Workyard Workforce Management users. It integrates with time tracking, job tracking, and scheduling tools to help you manage inspection workflows from the field to the office.