• Published : June 16, 2023

Construction RFI Templates: Download & Print for Free!

Improve jobsite communication with our free construction RFI templates. Download, customize, and print yours today!
Construction RFI Template

Download, Customise, and Print Your Construction RFI Template!

Are you tired of wasting valuable time making requests for information (RFI) documents from scratch? If so, we have the perfect solution for you: free construction RFI templates. 

Whether you’re a project manager, contractor, or subcontractor, our ready-to-use construction RFI templates can save you hours. Having a complete and well-designed template in hand will also make it easier for you to communicate about work and keep your projects on track.

In this article, we’ll talk about the benefits of using construction RFI templates during the construction process and provide you with free templates that you can download and print today.

Construction RFI Template

Construction RFI Template

Looking for an easier way to communicate construction details clearly? We have just the tool for you — a construction RFI template. It’s a free, ready-to-use example that makes it easier to send and answer RFIs. The template is available in various formats, including PDF and Word, that can be downloaded, customized, and printed for free.

Construction RFI Form

Construction RFI Form

Tired of getting lost in a sea of construction questions and answers? Our request for information form is all you need. This free, easy-to-use template, which can be downloaded in Word format, makes it easier to submit and respond to RFIs. Just download, customize, and you're good to go! With this helpful RFI form, you can find out important information about a project, clarify any confusion, and keep everyone on the same page.

Contractor RFI Template

Contractor RFI Template

With our contractor RFI template, you can maintain quality while completing your projects faster. If you’re tired of having to find your way through a maze of questions and requests on construction projects, this contractor RFI template is for you. Our handy example form makes it easier to send and keep track of RFIs. With various formats available for download, you can easily customize and tailor it to your specific project needs.

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What is an RFI?

RFI stands for “Request for Information.” It is a formal document used in construction to ask for clarification or more information about certain parts of a project. It is usually sent by a contractor or supplier to the owner of the project, the architect, or the engineer. The RFI asks for answers to specific questions, makes the procurement process faster, or provides more information about parts of the project that can affect the building process. RFIs help employees talk to each other clearly and avoid misunderstandings, which in the end helps streamline the entire construction process.

How do you write an RFI for construction?

In order to write an RFI (Request for Information) for the construction industry, you need to do the following:

  1. Identify the purpose – Determine the essential information you need clarification on or additional details about. Make sure that the subject and context of your RFI are clear.
  2. Format and structure – Start by naming the person you’re writing to and giving a brief explanation of why you’re sending the RFI. Set up your questions or requests in a way that is clear and reasonable. Use bullet points or numbered items to make them easy to find.
  3. Detailed description – Ask clear, detailed questions to make sure the person you’re talking to knows exactly what information you want. Don’t use words that are hard to understand or that aren’t clear when you request information. Effective communication is the key to potential solutions and an essential tool to get basic requests resolved faster.
  4. Include relevant project information – Provide important information about the project, such as its name, location, any related drawings or specifications, and any deadlines.
  5. Request a quick answer – Be clear about when you want the answer from the parties involved. Set a date for getting the information to make sure it fits into the plan for your project.
  6. Submit and track – Send the RFI through the communication route set up for the project and keep track of it. Keep track of the RFI and its progress to make sure you get an answer on time.

How to write an RFI example?

Here’s an example of how to write construction RFIs:

  1. Add your contact information
  2. Add the current date
  3. Add the recipient information
  4. Write a brief introduction such as the example provided below

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to submit a Request for Information (RFI) regarding [specific aspect of the project requiring clarification or additional information].

5. Include background information such as the project name, location, and timeline

6. Include all the specific questions you have

7. Ask for a timely response

This template provides a structure that clearly outlines the purpose, background, and specific questions or requests for information. Remember to proofread the RFI before sending it to ensure clarity, accuracy, and completeness.

What is the format for an RFI?

An RFI (Request for Information) can have different formats based on the needs of your project or organization. However, here is a general format that is commonly used:

  • Header – Include the name of the project, the project number (if there is one), and the filing date. Say what the RFI is about or what it is for.
  • Introduction – Use the person’s name and company when writing to them. Give a short summary of the RFI and explain why you are asking for information.
  • Project background – Share key details about the project, like the name, location, and any other information that helps set the context for the RFI.
  • RFI details – Clearly ask questions or request information. Each question should have a number or a bullet point to make it easy for the person to find it.
  • Additional information – If you need to, you can send any relevant documents, drawings, or specifications that support the RFI.
  • Contact information – Include your name, company, position, email address, phone number, and organization’s name. This allows the recipient to contact you for any clarifications or further communication.
  • Closing – Express appreciation for the recipient’s attention to the RFI. Set a reasonable deadline for the response. Sign off with your name and job title.

How much does construction RFI cost?

A construction RFI (Request for Information) usually doesn’t cost much because it’s just a way to ask for clarification or more information during a construction project. Most of the time, there is no financial cost to sending an RFI.

It’s important to keep in mind that responding to RFIs and providing requested information can have some associated costs. These costs can change based on things like how complex the project is, how many RFIs are sent, and what tools are needed to find and send the requested information. The costs could include the time and work that project team members put into reading and responding to the RFI, any study or paperwork that needs to be done, and any changes to project schedules or budgets that could happen because of RFI delays.

In the end, the cost of responding to RFIs is usually thought of as part of the total cost of the project, not as a separate cost directly related to the RFI.

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