(650) 332-8623Free Landscaping Templates: Edit in PDF, Word, Excel, or GDocs (Bid, Invoice, Contract + More!)
Need a landscaping template? Check out and download these free templates in Excel, Word, GDocs, GSheets, and/or PDF formats!
Running a successful landscaping business is a juggling act. Aside from bringing clients’ landscaping visions to life, there’s the nitty-gritty of client communication, team management, logistics, finances, and office administration to take care of.
If you’re overseeing multiple projects simultaneously, coordinating with your teams working on different locations and updating all clients can get overwhelming. Each landscaping project has its own set of design preferences, timelines, and client expectations. Handling the paperwork for each project takes up valuable time you should spend with clients or on-site.
Fortunately, there are free landscaping business templates offering a practical solution for these common challenges. These templates help you save hours and provide structure when creating bids, proposals, quotes, estimates, contracts, and invoices. You don’t need to start from scratch with every new client or project. Just fill in the details according to the client or project requirements, and they’re good to go.
Landscaping business templates ensure all project-related documents you share with clients are complete, customized, professional, and consistent, helping build trust and confidence. With these ready-made documents, busy business owners can ensure all necessary information are included and minimize errors and misunderstandings regarding the scope of work, inclusions, exclusions, and pricing.
These landscaping business templates help you stay organized and maintain an efficient workflow to have more time for delivering high-quality landscaping work. Whether it’s a small residential backyard garden or a large commercial landscaping project, landscaping business templates can benefit your overall project management and maintain good communication clients.
Ready to give these templates a try? Read on to download your free copy of our landscaping business templates and learn how you can use them to streamline your landscaping business operations.
Templates by Type
- Landscaping Invoice Templates
- Landscaping Proposal Templates
- Landscaping Estimate Templates
- Landscaping Quote Templates
- Landscaping Contract Templates
- Landscaping Bid Templates
Landscaping Invoice Templates
Due to the complex nature of a landscaper’s work, which typically involves varied landscaping jobs and multi-phase projects, invoicing clients can be a headache. Separate invoices are often required for design, installation, and maintenance stages. It’s also a challenge to standardize pricing when your business has diverse service offerings.
Our free landscaping invoice template can help streamline and increase the accuracy in your invoicing process. Just click the download buttons below for your free copy.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Well-Organized Design: Easy-to-understand and professional layout.
- Editable and Customizable Format: Adjust it to different landscaping projects.
- Mobile-Friendly Design: Optimized for mobile and desktop viewing.
- Service Details: Line-by-line details of all services and materials.
- Easy Sharing: Send invoices in Excel or Google Docs formats
PDF
Word
Google Doc
Excel
Google Sheets
Landscaping Proposal Templates
Every client’s needs and site conditions are unique, which poses challenges to landscape contractors when creating and sending proposals. Material costs can fluctuate because of supply chain issues and seasonality.
Also, you may not always account for unanticipated site conditions, like hidden rocks, poor soil quality, or drainage problems. These make it difficult to provide an accurate estimate of costs and resources. And because landscaping projects vary in scope, it’s easy for clients to overlook or be confused by certain services.
Streamline your entire process of creating project proposals with our free landscaping proposal templates. Create accurate, detailed, and professional proposals faster by downloading your free template today!
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Visually Appealing Layout: Organized and clean design for easy use.
- Professional Branding: Bolster your brand identity and professionalism.
- Detailed Project Overview: Outline the project goals and timelines.
- Digital and Print-Friendly: Share with clients on various devices in Google Docs or Excel format.
- Improved Organization: Keep all proposal details in one place.
Landscaping Estimate Templates
Accurately estimating costs for landscaping projects can be challenging when the cost of materials is affected by vendor pricing, seasonality, and supply chain issues. The same can be said when estimating labor costs for big, complex, and multi-phase projects. Miscalculations can lead to profit loss or potentially losing the entire project.
You must also provide enough detail in your estimate so clients are not overwhelmed and have clear expectations on materials, labor, and services.
Save time and create detailed, easy-to-read, and accurate estimates for your next landscaping job. Download our free landscaping estimate templates by clicking the links below.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Professional Layout: Simple, organized, clutter-free design.
- Clear Scope of Work: List all work, costs, and phases of work.
- Easy to Customize: Flexible and editable for different clients and projects.
- Mobile-Friendly Design: Viewable in mobile devices and shareable in Excel and Google Docs.
- Better Organization: Keep all estimates in one location.
Landscaping Quote Templates
Your landscaping business’s ability to land new projects and run profitable operations depends on how efficiently and accurately you create your quotes. But because of the varying costs of labor and materials and clients’ vague or ambitious landscaping ideas, creating quotes is often a stressful task. The lack of digital tools can also make calculations and slower and inaccurate.
But you can save time creating a quote from scratch with our landscaping quote template. Just quickly fill it in with the required details and reuse the template for recurring or similar landscaping projects. Ensure consistency and accuracy of your quotations by downloading your free copy below.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Professional Design: Reflect your professionalism and company branding.
- Customization: Make adjustments to the template per project.
- Detailed Service Offerings: Include all work to be provided, including customization options.
- Quote Expiration Date: Clearly state the validity of the quote for timely decision making.
- Easy-to-Share Format: Share the quote easily for quicker approvals
Landscaping Contract Templates
If you have no legal expertise, drafting a contract comprehensive enough to legally protect you and your clients while being simple enough to understand can be difficult.
However, a contract is necessary if ever there’s dispute over the quality of work, timelines, or costs. They manage client expectations by communicating the inclusions and limitations of the project. They also define the payment terms and what happens if they are not followed.
With our landscaping contract template, you can reduce the time needed to draft contracts. It comes pre-built with essential sections, such as scope of work, timelines, payment terms, and warranties. They can also be customized and reused for new projects.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Well-Organized Layout: Easy to read and navigate with headers and standard fonts.
- Professional Look: Impress clients with a polished contract and your own branding.
- Clear Scope of Work: Outline the work and services to be provided in detail.
- Customization Options: Adjust the template to fit different landscaping projects.
- Easy to Share: Available in Excel and Google Docs format for easy sharing.
Click to download template
Landscaping Bid Templates
Preparing a detailed, accurate bid requires a thorough site assessment, accounting for all project variables, and striking a balance between detail and simplicity. It’s a time-consuming task, especially if you’re preparing multiple bids, which can lead to errors, skipped items, and missed bid deadlines.
If clients request changes, you must quickly make the adjustments if you don’t want to lose to another contractor while ensuring pricing stays competitive and the project remains profitable.
Add detailed service descriptions in the pre-built sections to save time. Maintain consistency and accuracy across bids. Simplify your bid creation process with our free landscaping bid template.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Clean, Professional Layout: Have a well-organized bid with clear headings and sections.
- Detailed Bid Information: Personalize the bid with specific client and project info.
- Clear Scope of Work: Outline the services to be provided and define inclusions and exclusions.
- Easily Shareable: Share the bids via Excel or Google Docs.
- Better Organizations: Keep all bids in one location.
Looking for an easier way to handle landscaping business data? Try Workyard!
See how it works
What are Landscaping Templates?
Landscaping templates are pre-designed documents that assist landscaping professionals in various aspects of their business operations, such as planning and visualizing outdoor spaces.
These templates can range from marketing materials to business plans, contracts, and financial documents, providing a framework to streamline processes and enhance professionalism.
There are different types of landscaping business templates, including templates for contracts and proposals, which are essential in formalizing agreements with clients. These outline the scope of work, responsibilities, timelines, and payment terms.
There are also landscaping templates you can use for estimating and invoicing. These tools help manage the financial aspects of a landscaping business.
In the competitive landscaping industry, these templates can enhance the legitimacy and professionalism of your business. Moreover, it can provide structure and save time since you won’t be drafting bids, proposals, estimates, contracts, and invoices from scratch.
By leveraging these landscaping business templates, landscaping business owners can boost operational efficiency, attract and retain clients, and ultimately drive business growth.
Good Examples of Landscaping Template Use
These powerful, ready-made, and customizable landscaping business templates can help streamline various aspects of your landscaping business. Save time, stay organized across multiple landscaping jobs, and have clear communication with clients. Whether drafting a bid proposal or creating an invoice, these templates give you a solid foundation for handling everything like a pro.
Here are some notable examples of how you can use our landscaping business templates effectively:
-
Presenting a Detailed Outline of Services Offered: Present the landscaping services you offer in a professional manner, detailing timelines, materials, and design plans so clients can easily check and compare.
-
Noting Key Info During Client Consultations: Use our template to take down important client information during initial consultations, like overall landscaping aesthetic goals, budget, preferred plant types and hardscape materials, and timelines.
-
Creating Itemized Bills for Clients: Use this template for billing clients with a clear breakdown of labor, equipment, and material costs, with payment terms and deadlines.
-
Providing Detailed Costs for Your Services: Avoid underbidding and let your clients see the full picture of the expenses before the actual landscaping project begins.
-
Creating Subcontractor Agreements: Include scope of work, payment terms, and deadlines for subcontractors you hire to do specific jobs in your landscaping projects.
A Step-by-Step Guide to Using Landscape Templates
Running a landscaping business means doing several tasks at once, from writing proposals to overseeing field teams and billing clients. That’s why landscaping business templates are a game changer. They’re ready-made, easy to use, and customizable for every new client or project, helping you save on admin time while minimizing errors and boosting your professional standards.
In this step-by-step guide, we’ll show you how to effectively use our landscaping business templates at every phase of your project.
Step 1: Choose the Right Landscaping Template
Use Case Examples:
- Landscaping Proposal Template: Use this template during an initial consultation or first meeting when the client requests for backyard upgrade ideas. Present them with a few potential landscaping features or designs.
- Landscaping Quote Template: Provide high-level estimates for the project using this template when you have not finalized project details yet.
- Landscaping Estimate Template: Ideally used clients want more structured and itemized costs to thoroughly evaluate the landscaping project.
- Landscaping Bid Template: Use this template when bidding for larger or commercial landscaping projects, usually after submitting a Request for Proposal.
- Landscaping Contract Template: Formalize the agreement and make it legally binding by using this template.
- Landscaping Invoice Template: Bill your client for the work completed by milestone, phase, or upon final project completion with this template.
Step 2: Customize the Templates for Your Landscaping Project
Use Case Examples:
- For a Landscaping Invoice Template, modify it with your business information, client details, itemized costs, payment terms..
- In a Landscaping Proposal Template, customize it with the project scope, design concept, cost estimate, timeline, and other client recommendations.
- With a Landscaping Estimate Template, provide a detailed breakdown of cost in every project phase and include options for additional services and site-specific customizations.
- In a Landscaping Quote Template, give an overview of the main services to be provided, a rough estimate of the costs, and how long the quote is valid.
- With a Landscaping Contract Template, lay down specific tasks, deliverables, timelines, payment schedules, and legal responsibilities.
- For a Landscaping Bid Template, highlight your company’s certifications, qualifications, expertise, and unique selling points.
Step 3: Formalize the Landscaping Project
Use the Landscape Contract Template to create your agreement and include project-specific details, such as timelines for every project phase, payment terms and schedules, legal terms and conditions, and penalties for project delays and late payments.
This protects your business and your client by legally stating the terms of the agreement, as well as setting clear expectations for the landscaping project.
Step 4: Bill Clients Using the Landscaping Invoice Template
Edit the Landscaping Invoice Template with your client and project information, break down the services and materials used, and calculate the subtotals.
Specify clear payment terms to ensure your client knows the payment terms and deadlines and encourage on-time payments. For example, “Payment due by [date]. Accepted payment methods include [preferred payment here]. Payment made after the due date will incur a late fee of [amount here].”
After reviewing the accuracy of the invoice, send it to your client via the agreed-upon format and method (for example, via Google Docs or Excel) by email with a professional subject line and short message body.
Step 5: Keep Records of Templates Used for Future Reference
Ensure an accurate financial history for your landscaping business. Keep records of all landscaping business templates and payment records for future reference. They are important for tracking cash flow and outstanding invoices. You can also use them for tax purposes and documentation in case of client disputes.
Your Next Steps After Using Landscaping Templates
Our landscaping business templates can help ensure your projects are managed professionally and efficiently from start to finish. Customize these templates as your projects require for clearer client expectations and a smoother workflow.
Download Your Free Landscaping Templates: Get your free templates and streamline your bidding, proposal, quotation, contract preparation, and invoicing process today.
Evaluate Your Landscaping Business Needs: As your landscaping projects change and grow, consider if a more advanced tool is a better fit for your needs.
While our free landscaping templates are a great starting point for handling small to large residential and commercial landscaping projects, you can take your business operations to the next level with Workyard.
Access a broader range of features beneficial to landscaping contractors, such as GPS-powered time tracking, automatic material and job costing, drag-and-drop scheduling, and real-time progress tracking.
Unlike our landscaping business templates which are static, Workyard adapts to your ongoing projects and business needs, effectively reducing your administrative overhead and increasing your job costing accuracy. Try Workyard today for free and see how it can elevate your landscaping business!
Looking for an easier way to handle landscaping business data? Try Workyard!
See how it works