Construction Scheduling Problems: Most Common Fixes

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  • 5 min read
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Accurate Time Tracking Is So Much Easier With Workyard

    What are the most common scheduling problems in the construction industry and how can you overcome them? Increase your ROI and get your workforce under control.

    The construction industry is known for its scheduling difficulties. In 2021, 88% of construction contractors reported being delayed or canceled. But that doesn’t mean that these scheduling problems are something that we need to live with.

    Construction scheduling is challenging because of its complexity. At the same time, issues with construction scheduling can lead to significant cost overruns—and unhappy clients. You must be able to deal with the unexpected and still be able to scale.

    Today, we’re going to explore a few of the most common construction scheduling problems:

    Are you experiencing these issues with your construction schedule? Here’s what you need to know to get back on track.

    Develop Realistic Schedules With Built-In Buffers

    One of the most common problems with construction planning and schedules is that they are often unrealistic.  This can be due to several factors, such as underestimating the time it will take to complete certain tasks or not taking into account potential delays.

    If you find that your schedule is unrealistic, sit down with your team and go over each task to get a more accurate estimate of how long it will realistically take. You should also build in some buffer time to account for potential delays. Supply chain hazards won’t disappear overnight. 

    Workyard gives you the information you need to accurately project your labor costs. Run thorough job costing reports to accurately estimate bids and track the status of projects while in progress. Use construction timesheet software to identify projects that are taking too long.

    Invest in a Consolidated Communication and Scheduling Platform

    Another common issue is miscommunication and scheduling errors due to the use of multiple, disconnected systems, whether it’s two disconnected software platforms or two sheets of paper.  This can lead to confusion and frustration among team members and ultimately result in delays.

    Invest in a consolidated communication and scheduling platform that everyone can access and update in real-time. When everyone gets real-time updates, everyone stays on the same page.

    Workyard consolidates communication and scheduling in an easy-to-use, real-time mobile job scheduling app. Easily assign jobs to employees, specific exactly what needs to be done with checklists, photos and documents and track live progress with GPS tracking and notes/photos shared from the field.

    Build Processes and Technology for Team-to-Team Coordination

    A lack of communication and coordination between different teams (and subcontractors) can be disastrous. Do you know when one team is stepping on and one team is stepping off? If one team doesn’t complete their work, would the next team know that they’re delayed?

    Build a clear, concise communication plan, and make it easier for teams to communicate. Store project and task updates within a consolidated platform so all team members can see the project’s disposition.

    Workyard tracks projects by task, enabling employees to upload text, photos, and reports in real-time. Employees can easily check on the status of each project, and you can view task reports as though you were there.

    Streamline Your Workflows and Processes

    If you find that your construction schedule is constantly getting disrupted, it might be due to inefficient workflows and processes. How are employees being scheduled? Which tasks are they responsible for?

    If your employees don’t know which tasks they’re responsible for, there’s no accountability. And if they’re spending the majority of their time traveling, they aren’t going to be able to complete their tasks. Use processes and workflows to assign tasks intelligently.

    Use Workyard to assign tasks directly to employees and to deploy employees based on proximity. Break larger projects into smaller tasks and create individual levels of accountability for each. Use GPS-powered, real-time tracking to deploy employees to where they are most needed.

    Invest in the Right Technology and Tools

    Construction scheduling software can be a great way to stay organized and coordinated. But that doesn’t mean that you should just invest in technology for technology’s sake. 

    Small contractors may invest in unnecessarily complex technology. The software itself becomes a hindrance. Alternatively, construction companies may build a messy tech stack from dozens of disparate tools. 

    Carefully consider the technology you need, assess your gaps, and consolidate. Find a construction labor tracking software with an all-in-one system that can track employee time, avoid scheduling conflicts, and consolidate project and task information. 

    Workyard is the best all-in-one workforce management app for construction. With scheduling, task management, mileage tracking, and real-time GPS reporting, Workyard does everything that a business needs—and more. Better yet, it was designed specifically for the needs of the construction industry. So try Workyard today.

    Fix Your Construction Scheduling Problems With Workyard

    Workyard is an all-in-one answer to construction woes. In Workyard, you can:

    • Accurately schedule based on prior jobs
    • Communicate within a single, consolidated platform
    • Coordinate multiple teams and schedules
    • Assign tasks to specific teams and employees

    And, most importantly:

    • Work with a simple, consolidated platform built for contractors

    Workyard is every feature that you need and none of the features that you don’t. 

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