Accurate Time Tracking Is So Much Easier With Workyard
Planning and scheduling are two separate processes. Planning generally refers to the process of creating a timeline for a construction project and allocating resources to specific tasks, including milestones and deadlines. The goal is to ensure that the project is completed on time and within budget. Scheduling encompasses the allocation of your human resources, including employees and subcontractors.
Planning and scheduling are both essential to construction management because without the right planning and scheduling, you can’t ensure that your projects come in under budget or before their deadlines.
There are several reasons why planning and scheduling are important in construction projects:
An unplanned project is a project that can quickly spiral out of your control. And if you aren’t planning and scheduling your projects carefully, you may not be making as much money as you should.
Any business is about the bottom line. How do better construction planning and scheduling improve your ROI?
It’s about running a tight ship. And the better you manage your existing business, the more business you can take on.
Most people do want to plan and schedule effectively, so, what’s holding them back? The construction industry notoriously goes over both budget and deadlines very frequently.
Here are some of the most common challenges we face:
Running a construction business is complex. Every project has its own set of moving parts. But by improving your planning and scheduling processes, you can increase the chances that your projects will go as expected.
Construction projects are complex. Breaking a construction project into major milestones can improve your planning. There are roughly five phases of the construction life cycle (though sometimes you may see as few as four or as many as seven).
By breaking your project down into these phases, you can make the process of planning and scheduling much easier.
There are many different methods you can use to plan and schedule your construction project. As a project manager, you likely are aware that these can range from very simple to very complex.
Taking the time to identify a popular method of construction planning and scheduling—and stick to it—can help improve your organization’s results and consistency. But there will also be times when all you really need is a checklist.
Now you know why it’s so important to have reliable construction planning and scheduling. But you still need to get started. Let’s take a look at what you need to do to improve your construction planning and scheduling, starting today.
Many software options on the market can help you with construction planning and scheduling. Do your research and find one that fits the needs of your business.
Many construction companies are still doing their construction planning and scheduling through paper processes. This can be disastrous—employees don’t know when they’re scheduled and can’t easily change their schedules when they need to.
By moving your construction scheduling to an app, instead, you can ensure that you and your team are always aware of the most recent schedule. And when it comes to payroll time, you’ll know exactly how many hours they worked.
Workyard makes it easy to schedule your construction crew. Not only can you (and all your crew members) easily review your schedule through the mobile app, but you can make changes in real-time.
When you establish project milestones and tasks, how do you make sure they’re completed on time and in order? Checklists. Checklists are frequently used throughout the construction industry because they are simple and easy to manage. Your construction crew may not be able to fill out a bunch of paperwork at the end of the day, but they can check off the tasks that need to be completed.
In Workyard, you can create a comprehensive list of tasks for employees to complete on each project. As each task is completed, employees can upload supporting documentation and images to ensure project compliance. This improves both scheduling and accountability.
Establish clear roles and responsibilities for everyone involved in the project. Make sure everyone has access to the same information and understands the project plan. When employees are accountable for specific roles and responsibilities, they are more likely to perform at their best.
When a team is well-trained and well-organized, they work better. But they need to understand what their goals are. Poor organization means that employees don’t know what they need to be accomplishing on a daily basis, they don’t know which projects they’re working on, and they don’t know who to escalate issues to when encountered.
Construction is a process. And like any process, it’s much easier to manage when you have a template to follow. For each type of project you have, create a template that consists of the major milestones that you will need to hit. Take a look at your previous projects, how long they have taken, and the most essential elements.
By creating a template for your project planning, you can ensure that every project follows the same steps—and that no steps are forgotten. You will increase the accuracy of your bids and have a game plan to follow.
The construction industry is unpredictable. Whether your client changes their mind or mistakes occur, there will likely be issues throughout the course of a project. Before you begin a project, ask yourself: What could change? Be prepared for scope changes and other unforeseen circumstances by building padding into your initial plans.
It can be tempting to cut corners when it comes to your initial bids. You know that a project takes ten days on average, but you really feel like you can get it done in eight. While this is a great way to land the project, it’s overly optimistic and will only lead to unsatisfied customers. Instead, give yourself a proper margin of error. Overpromising and under-delivering will never lead to sustainable results.
By following these tips, you can set your construction business up for success. Planning and scheduling may seem daunting, but it’s essential for keeping your projects on track.
Planning and scheduling are areas for continuous improvement. As your business grows, your planning and scheduling techniques will grow, too. In addition to the above, here are a few best practices, tips, and strategies for your construction planning and scheduling.
Following the above best practices won’t just help you plan and schedule better—it’ll make your company less hectic and more efficient.
Construction planning is the process of deciding what work needs to be done when it needs to be done, and who will do it. Construction scheduling is the process of creating a timeline for the construction project.
There are a few different scheduling methods used in construction. The most popular are the Critical Path Method (CPM) and Gantt Charts.
Workyard is a complete workforce management app, designed to make it easier for you to schedule your team members, track their mileage, and log their hours. With Workyard, you can easily schedule your team members throughout multiple projects and check their progress in real-time.
With Workyard, you can:
The more data you have, the more accurate your construction planning and scheduling will be. But it all starts with having the right tools on your belt.
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Workyard provides leading workforce management solutions to construction, service, and property maintenance companies of all sizes.