The 7 Best Receipt Scanners for QuickBooks (Apps w/ Easy Integrations!)

QuickBooks Online comes with a handy receipt scanner that lets you snap a photo of your receipts and add them right to your accounting records. This feature saves you from shuffling paper slips and cuts down on errors, especially if you’re juggling lots of expenses each week.

As a popular accounting software, QuickBooks offers a receipt scanner and a wide range of features for businesses of different sizes and preferences.

If you prefer working on a single computer, QuickBooks Desktop might do the trick, but it can feel limiting if you need to check your accounts on the go.

QuickBooks Online frees you from the limitations of QuickBooks Desktop as it allows you to log in anywhere and handle tasks like invoicing or tracking expenses in real time. You can also step up to QuickBooks Essentials, which supports more users and offers extra budgeting tools for a growing business.

Aside from scanning your receipts, QuickBooks also helps you monitor project costs from wherever you are, making it an ideal solution for construction, property management, and other field-based businesses. Through QuickBooks’ app, you can easily track spending across multiple jobs, so there’s less guesswork when it comes to setting budgets or pricing.

If you need a more streamlined approach to managing a mobile workforce, apps designed for field work like Workyard are the perfect companion to QuickBooks.

By integrating Workyard with QuickBooks, your team will benefit from accurate GPS-based time tracking that records your employees’ hours regardless of their location and feeds accurate labor data into QuickBooks, turning timesheets into instant pay and billing info. That means you’ll know exactly how much each project costs in real time, keep employees paid on schedule, and avoid the messy spreadsheets that often slow you down.

Unlike many other receipt scanners, Veryfi doesn’t just save an image—it pulls out key details like vendor names, payment methods, tax amounts, and even line-item breakdowns, making expense tracking far more precise. This structured approach helps businesses cut down on manual entry while keeping financial records audit-ready.

Veryfi is also designed with strict compliance measures, meeting HIPAA, CCPA, and GDPR standards to ensure sensitive financial data stays protected. The intuitive interface makes it easy to snap, store, and organize receipts without digging through piles of paperwork, making it a valuable tool for businesses handling a high volume of transactions.

Veryfi supports automated data extraction for invoices, bills, and other financial documents, making it useful beyond just receipt tracking. It integrates with various accounting platforms like QuickBooks, allowing businesses to sync financial data seamlessly without the need for manual uploads.

Shoeboxed is a powerful receipt management tool built for small businesses and entrepreneurs who want to simplify expense tracking. It scans, categorizes, and organizes receipts, making it easier to maximize tax deductions and stay audit-ready.

Shoeboxed integrates with QuickBooks, ensuring that receipt data is accurately recorded without the need for manual entry. With both a mobile app and a web dashboard, users can access and manage their expenses from anywhere.

What makes Shoeboxed stand out is its multiple receipt submission options. In addition to the mobile app, which allows users to snap and upload receipts on the go, Shoeboxed also provides a dedicated email address for forwarding digital receipts. The unique “Magic Envelope” service takes convenience even further—users can mail in physical receipts, and Shoeboxed will scan and categorize them before syncing the data with QuickBooks.

Shoeboxed extracts key details like vendor names, amounts, payment methods, and dates, automatically sorting receipts into IRS-compliant spending categories. This makes tax prep easier while ensuring financial records remain organized.