• Published : June 29, 2023

Repair Order Templates: Download & Print for Free!

Streamline your record-keeping, simplify communication, and stay organized with our free repair order templates. Download, customize, and print yours today.

Download, Customize, and Print Your Free Repair Order Template!

Do you need a repair order template that is both practical and customizable? There is no need to look any further because we have various templates waiting for you.

Whether you’re a field technician or service provider, you need an effective way to record and track all of your repair work. That’s why, in this article, we’ll provide you with free, downloadable, and customizable repair order templates. 

Embrace the simplicity of our user-friendly templates and say goodbye to painful paperwork!

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Repair Order Template

Repair Order Template

Are you tired of dealing with messy paperwork associated with repair work? Our free repair order form template is here to help. With our printable repair order form, available for download in Word, Google Docs, and PDF format, you can easily record repair info such as customer details, item descriptions, and costs for improved documentation on your repair projects.

Repair Work Order Template

Repair Work Order Template

Are you juggling multiple repair projects and struggling to keep track of all the details? Our example order form template is here to save the day. Due to its user-friendly layout, you can easily capture critical information such as project description, timeline, and expenses. This repair work order form, available in a variety of formats, will help you stay organized across all of your projects.

Work Order Template

Work Order Template

Are you ready to say goodbye to the chaos and confusion that typically comes with work order management? Say hello to our free work order template, designed to revolutionize your project management experience. This printable template's intuitive design and customizable features allow you to easily record job details, assign work, and track progress. Take control of your projects like never before by downloading our free work order template today.

Work Order Form

Work Order Form

Our free work order form template will help you manage your work orders with ease. This example template allows you to gather all of the relevant details for work order requests. It is available in a variety of downloadable forms and allows you to expedite communication, keep track of projects, and retain organized paperwork. Get your hands on this free work order request form today and let your productivity soar!

Maintenance Work Order Template

Maintenance Work Order Template

Gear up for hassle-free maintenance management with our downloadable and free maintenance work order form. This adaptable template is intended exclusively for repairs, allowing you to conveniently record tasks, assign duties, and check progress. It is available in Word, Google Docs, and PDF format, allowing for easy customization and collaboration. Simplify your maintenance routine with our work order template for maintenance.

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How do you write a repair order?

Writing a repair order involves capturing essential details to document the repair project accurately. Here’s a step-by-step guide for creating a general repair order:

  • Begin with the header section, which includes your company’s name, logo, address, contact information, and date.
  • Include customer details, such as name, contact information, and any applicable identification or account numbers. 
  • Description of issue: Clearly outline the issue reported by the customer or identified during an inspection. Be descriptive and include as much detail as possible.
  • Diagnosis and recommendations: Describe the diagnosis based on your assessment or inspection. Include recommended repair options, essential parts, and any further services.
  • Cost estimation: Provide a breakdown of the pricing and estimated expenses involved, including labor charges, part costs, any applicable taxes, and any other fees or charges.
  • Terms and conditions: Include any terms, conditions, or warranty information that pertain to the repairs thereto. Include any disclaimers or liability limitations.
  • Customer sign-off: Include a section in the repair order for the customer to sign and approve, confirming their agreement with the diagnosis, recommendations, and expected costs.
  • Technician notes: Allow space for the repair technician to take down any further observations, findings, or updates while performing work.
  • Payment specifics: Specify the accepted payment methods and payment terms, including the due date and any late payment penalties. This way it’s going to be easier to create and use an invoice template in the future.


Small businesses need to keep their repair orders precise, simple, and organized. It should be a detailed document that assures both the customer and the repair service provider understand the repair process, prices, and expectations.

What are the 3 C's of the repair order?

Condition, cause, and correction are the three C’s of a repair order. Here is a breakdown of each component:

  • Condition: This refers to the current state or condition of the item or equipment that requires repair. It entails reporting the symptoms or problems reported by the customer or discovered during the inspection.
  • Cause: The cause is focused on determining the underlying reason or root of the problem. It entails determining the underlying cause or causes contributing to the problem specified in the repair order.
  • Correction: The recommended fixes, solutions, or actions required to fix the identified cause and resolve the problem are referred to as the correction. It specifies the repairs needed to correct the problem and return the item or equipment to proper functioning order.

By including the condition, cause, and correction in the repair order, technicians and service providers can clearly communicate the problem, its origin, and the appropriate corrective actions to be taken. This ensures that the repair process is efficient, and accurate, and successfully treats the underlying issue.

What is a repair order form?

A repair order form is a document used to record and track the details of a repair or maintenance service. 

It acts as an official record that collects critical information about the repair operation, such as client information, a description of the problem, recommended solutions, anticipated costs, and other information. 

The form normally includes fields and sections where technicians or service providers can enter particular information regarding the repair job, such as spare parts used, total labor hours, and any other notes or observations. Repair order forms are critical for organizing and documenting the repair process, guaranteeing clear communication between the customer and the service provider, and keeping a detailed record of the work accomplished. They help track the progress of repairs, and the completed document serves as a reference for future maintenance and assists in generating accurate invoices or receipts.

The use of a work order tracking template simplifies the repair workflow, increases efficiency, and guarantees that all relevant details are accurately documented. It provides a standardized format for documenting information, lowering the likelihood of misunderstanding or oversight.

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