Managing and scheduling painting jobs can be a lot of work, especially if you have multiple clients and a lot of employees. But with the help of the best apps for painting contractors on our list, you can be sure all projects are tracked, estimates created and schedules made ahead of time.
A good app for painting contractors can help you manage your teams on the field, share all the information, notes, and photos they need, create schedules, and track tasks. But, let’s not forget that the client also needs your attention so make sure the app you choose fits your needs the best. With additional communication features, sharing, and invoicing some painting contractor apps go a step further than simple planning.
So, if you want to find the best app for painting contractors, keep on reading and use the easy filtering options to find what you are looking for.
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Best Apps For Painting Contractors
1
All-in-one time tracker & job management app for painting contractors
44 reviews
75 reviews
Workyard is the best app for every painting contractor that wants to accurately track time, and locations and create detailed schedules for all employees. Workyard is a great option for small to medium painting teams on the field that need a reliable app to manage the entire workflow.
Workyard covers every step of the painting project starting from a calendar-based schedule with added notes, photos, and checklists. This way you can assign tasks and clients to your field employees and add all the relevant information in the same place that will help them do the job better and faster. Your team on the field gets instant notifications about any changes to the schedule and with the GPS built-in you will know the real-time locations of every employee and track their movement throughout the day.
The GPS system relies on the employee’s mobile devices so you don’t have to spend more money on tracking devices. It’s all available for iOS and Android users on the job site, and the GPS tracking will enable you to see where everyone is on the map but also automatically detect arrivals to job sites and even track time for easier payroll exporting. As soon as your employees enter the geofenced area they will receive reminders to clock in using the same Workyard app and the entire process only takes a few clicks to complete. This way you can be sure that even remote employees and the ones doing the majority of the work on the job sites properly log in hours, breaks, and overtime. The accurate timesheets created each day will make the payroll processing a breeze and with added accounting and payroll integrations, you can manage everything in minutes rather than hours.
If your employees work on multiple sites during the day or need to make a quick run to get some supplies for the project, Workyard will track the miles and travel time, ensuring everything is logged in and accurately tracked. With detailed reports and real-time job costs, you can see what projects are the most profitable and where you need to make adjustments.
It’s also important to note that Workyard has been specifically designed to be easy to use for workers that are not tech savvy, if they can use apps on their phone, then they can use Workyard with minimal training required. A user-friendly and clean layout makes this app one of the best solutions on the market that your employees will actually use.
Key Features
- Time clock app
- Notes, photos, and checklists
- Accurate and real-time GPS tracking
- Breakdown of sites visited
- Mileage and travel time tracking and reporting
- Geofencing and GPS arrival detection
- Fast calendar-based scheduling
- Task tracking and management
- Payroll and accounting system integrations
Best Suited For
- Scheduling
- GPS Tracking
- Time Tracking
- Job Management
- Mileage Tracking
- Communication
- 1-50 Employees
- 51-500 Employees
Pricing
- Time Tracking – $6/mo per user
- Workforce Management – $13/mo per user
- Large Workforces – Custom
Explore & try out Workyard for 14 days.
No credit card required.
2
Office communication software for painting contractors
194 reviews
26.8K reviews
Google Workspace is one of the most well-known general purpose scheduling and collaboration software packages on the market that can help you manage and organize your painting business.
With free apps such as Google Calendar, Gmail, Drive storage, Google Meet, Docs, and Google sheets you can be sure that everything you need is within one platform. Leverage Google calendar to scheduleyour painting jobs, notify your crew, and have clear and professional communication with your clients. It’s one of the safest and the most robust systems for information and documentation sharing so you don’t have to worry about the safety of your data. With added perks such as a business email account, you can present your painting business in a more professional manner and wow your clients from the start.
Key Features
- Custom and secure business email
- Team messaging
- Shared calendars
- Collaborative content creation
- Enhanced security and management controls
- Keep Shared Notes
- 5 TB storage per user
Best Suited For
- Communication
- 1-50 Employees
- 51-500 Employees
- 500+ Employees
Pricing
- Business Starter – $6 USD/user/month
- Business Standard – $12 USD/user/month
- Business Plus – $18 USD/user/month
- Enterprise – Contact sales for pricing
3
Office communication software for painting contractors
400K reviews
1M+ reviews
Office 365 or Microsoft 365 is Microsoft’s alternative to Google Workspaces. This is one of the most popular collaboration and document management apps painters can use to manage communication with their painting teams and customers.
With Microsoft 365 you can use all the familiar tools and apps you are already using and incorporate them with the famous Microsoft tools in one place. This way you can easily schedule your employees and create seamless communication and collaboration on any device that has the Microsoft 365 app in the office or on the field. You can book clients with the Microsoft Bookings feature or manage workflow with task monitoring using Microsoft Lists.
This is a great software for painting contractors that need to manage and communicate with a lot of employees and clients, as it combines multiple tools and features within one app. It’s also very safe and easy to share files, docs, and photos, or edit anything from the field or on the go. This gives you extra flexibility when you are in the painting business and need to impress your clients on the job site with all the relevant information.
Key Features
- Manage workflow and track important tasks with Microsoft Lists
- Streamline client scheduling and manage appointments with Microsoft Bookings
- Custom business email
- Schedule meetings and respond to invitations using shared calendars
- Collaborate in the same file with real-time co-authoring and editing
- Access your files from your computer, tablet, or phone
- Secure, organized meetings with audio, video, screen-sharing, and the option to record
- One-on-one or group chats
Best Suited For
- Communication
- 1-50 Employees
- 51-500 Employees
- 500+ Employees
Pricing
- Microsoft 365 Business Basic – $6 per user per month
- Microsoft 365 Apps for business – $8.25 per user per month
- Microsoft 365 Business Standard – $12.5 per user per month
- Microsoft 365 Business Premium – $22 per user per month
4
Painting estimating and invoicing software
542 reviews
9.9K reviews
Joist offers fast and accurate painting job estimator and invoicing features that you can use to impress your clients and beat the competition in the painting industry.
Joist is a great software for any painting company that wants to stand out with its brand, create professional estimates and send invoices right from the field. You can create custom or templated estimates, get the signatures on the spot and convert the estimates to invoices in just a couple of clicks.
It’s an app that can help you run your projects more smoothly, with added reminders and schedules for payments, and ensure you are always paid for the job done. Increased profitability also comes from various payment methods included such as the online payment portal for your clients.
Key Features
- Estimates
- Invoices
- Online payments
- Deposits and payment schedules
- Logo branding
- Work orders
- Photos and attachments to docs
- Integrations with QuickBooks Online
Best Suited For
- Invoicing
- Estimating & Proposals
- 1-50 Employees
Pricing
- Starter – $0
- Joist PRO – $13 per month
- Joist PRO Elite – $30 per month
5
All-in-one estimating & invoicing painting business software
37.3K reviews
27.6K reviews
Invoice2Go is a good option for painting contractors that want to send estimates and invoices quickly and get paid faster.
The Invoice2Go software is focused the most on the financial part of your painting business and offers easy solutions to create accurate estimates and convert them to invoices. It’s often the edge you need to make your small business successful, but they do have additional features that should increase your profitability. Invoice2Go is famous for multiple client payment options that include bank transfer, PayPal, debit card, and more to get the money on your account faster and focus on new clients and tasks easier.
There are also features to help you with expenses, schedules, appointments, and hours so you can rely on one app for all your team and client management needs.
Key Features
- Invoicing and customization
- Estimates
- Project management
- Client management
- Team members
- Bank account
- Payment options
- Reports
- Payroll integration with Gusto
Best Suited For
- Invoicing
- Estimating & Proposals
- 1-50 Employees
Pricing
- Starter – $59.99/year
- Professional – $99.99/year
- Premium – $399.99/year
6
Free estimating painting contractor app
10 reviews
14 reviews
PaintBox is one of the free estimating apps for painters that offers easy estimates, scheduling, and even web-building features.
The free PaintBox app has available upgrades that can help you create estimates with just a few clicks and stay in touch with the local pros for more leads, jobs, and projects. It’s a user-friendly estimating app that can help you create professional invoices and establish better connections with your clients via a customizable website builder and marketing materials. The software also offers ways to schedule your teams on the job site, monitor the tasks, and receive job proposals within the same platform. You can easily manage your clients and even subcontractors with live updates and approvals.
Key Features
- Estimates
- Contact management
- Scheduling
- Paintbox Pro Connect
- Web builder and leads
- Customer support
- Invoicing
Best Suited For
- Scheduling
- Estimating & Proposals
- Leads
- 1-50 Employees
Pricing
- Pro – $24.99 per month
- Pro+Web – $39.99 per month
- Premium – $54.99 per month
7
Web-based estimation & sales management software for painting contractors
PaintScout is a software specially designed for painting contractors that want to have the most accurate estimates and calculated costs, with additional sales management tools that will help with the growth of the business and place you ahead of other painting contractors.
The PaintScount software is web-based so you don’t have to download any apps and it works on any device, even if you are currently offline. The PaintScout system offers an easy way to add measurements and apply them to your production rates for the most accurate costs and estimates. While creating the estimate for any interior or exterior painting job you are automatically generating work orders saving your time and informing your crew in real-time about the newest projects. In addition, you are automatically generating and calculating the paint quantities as you go making the entire process easier and faster, and with all the signatures available online or in person you can close more deals and boost productivity.
Key Features
- Custom estimate templates
- Available on all devices (web-based)
- Digital signatures and acceptance
- Real-time sales tracking
- Customer chat
- Auto follow-ups
- Web proposals
- Production rates, products, and line items
Best Suited For
- Communication
- Estimating & Proposals
- 1-50 Employees
- 51-500 Employees
Pricing
- Premium – $59 per month
- Business – $79 per month
- Enterprise – Custom solutions
8
Organization and management app for painting contractors
45.9K reviews
1M+ reviews
Evernote is one of the best apps for painting contractors that want to stay organized and have all the information on one platform including tasks, notes, planning, and to-dos.
The Evernote app is focused on improved communication and organization, which can help a painting business owner manage teams, tasks, and clients with ease. The Evernote features include note-taking and organization, with pre-build note templates and customizable solutions. This is one of the apps that are completely flexible and adjustable to your needs and thus it’s a reasonable solution for different teams and businesses. You can capture and share anything from the office and the field with a doc scanner, note, and photo-sharing options from your smartphone photo library. It’s all stored in the same place and easily searchable with character recognition and keywords, so you can be sure you will find everything you need even if you are not the most organized person ever. In addition, the Evernote app has integrations with Google Drive, Slack, Outlook, Zapier, and others to make the entire management and organization even better and faster.
Key Features
- Task synchronization and organization
- Note templates
- Document scanner
- Tasks, notes, and to-do’s
- Calendar-based schedule
- Customizable home dashboard
- Web Clipper
- Fast search
Best Suited For
- Communication
- 1-50 Employees
- 51-500 Employees
Pricing
- Free – $0
- Personal – $5.83 per month
- Professional – $8.33 per month
- Evernote teams – $13.99 per user per month
9
Lead-generating app for painting projects
54.6K reviews
17.5K reviews
HomeAdvisor powered by Angi is a platform that can help painting contractors get in touch with clients more easily and generate high-quality leads.
The HomeAdvisor software is focused on connecting people with the right professionals by offering the best businesses in the area based on reviews and other customers. They offer a way to get in touch with more clients and thus book more jobs. The annual fee covers the listing of your painting business and an opportunity to get more leads, but keep in mind that each lead will come with an additional fee and it’s not a guarantee that the job is yours. So, it’s a good solution to market your painting business and ensure more people are able to get in touch with you through a verified and trustworthy platform.
You can also use the HomeAdvisor platform for communication with homeowners and financial transactions with a 0% fee, which can come in handy when you want to manage a painting business efficiently, and multiple projects and clients.
Key Features
- Lead generation
- Pro directory available to clients
- Affiliate sites
- Lead management
- Schedule control
- Homeowner messaging
- Review requests
- Zero transaction fees on payments
Best Suited For
- Leads
- 1-50 Employees
- 51-500 Employees
Pricing
- $350 annual fee to list your painting business
- Additionally from $15 to $100 per lead
10
Lead management and lead-generating software for painting contractors
243K reviews
13.9K reviews
Thumbtack is a great lead-generating platform and software where you can list your business for free and get more painting jobs and leads.
Thumbtack is a well-known platform where clients are connected to the best professionals in the area, which gives you the opportunity to get more painting projects and clients. Unlike other platforms the listing of your business is free here, however, the leads are paid with Thumbtack credit individually or in bulk. Most painting contractors claim to have more leads and generate more projects with this platform as it’s aiming to connect you with people that you wouldn’t usually have the opportunity to meet. You can manage all the client communication through the Thumbtack app and rely on exceptional customer support for any issues.
Key Features
- Lead generation
- Lead management
- Client communication
- Targeting preferences
- Customizable profile
- Reviews
- Spending tracking
Best Suited For
- Leads
- 1-50 Employees
- 51-500 Employees
Pricing
- Free to list
- Payment per lead or in bulk with Thumbtack credit
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