Task tracker tools and apps have become increasingly popular for individuals and teams looking for ways to stay organized and productive.
As a small business owner, you might be looking for a task tracker tool to help you organize and monitor work more effectively. But with so many alternatives available on the market, it might be challenging to select the best one for your business.
In this post, we’ll present you with the eight best task tracker tools and apps for small business owners in a variety of sectors in 2023. These options will help you stay organized, focused, and on top of your tasks and projects, regardless of whether you own a retail business, restaurant, or startup.
I want a task tracker that includes
Show me task trackers best for my type of business
Best Task Tracker Tools & Apps
1
Best task tracker app for construction & specialty contractors
52 reviews
83 reviews
Workyard offers the best task management software for construction and specialty contractors. It provides contractors and field service providers with customizable scheduling, calendar views, and job checklists, making task management simple.
Workyard provides real-time visibility into employee locations and what they are working on, allowing you to plan properly and minimize project overruns. The software includes GPS tracking, which offers real-time location information and automatically tracks time for each person on the job site. This feature also allows you to set up automated reminders for your staff to clock in as soon as they arrive on the job site, ensuring payroll accuracy and compliance.
Workyard also enables you to manage your team quickly and efficiently, as well as communicate exactly what needs to be done via task checklists, photos, notes, and more. As a result, you will decrease the number of man-hours lost seeking information by providing your team with everything they need right on their mobile phones.
Workyard’s calendar-based organizer is one of its main features, making it simple for you to schedule the correct person at the right time. Easily create daily or weekly schedules by employee and/or job type, and explain exactly what needs to be done through comments, checklists, and attachments that your employees can access from the field.
Workyard also integrates with major payroll and accounting systems, making payroll processing seamless and saving you hundreds of dollars each month. Furthermore, the app enables on-demand access to labor costs per project, allowing you to forecast accurately and make on-the-fly project modifications.
Key Features
- Calendar-based organizer
- Task management with notes and labels
- Employee scheduling with added photos, notes, and checklists
- Time tracking
- Live activity feed
- GPS location tracking
- Arrival and departure detection and notifications
- Mileage tracking and reporting
- Flexible reporting by projects and cost code
- Payroll and accounting integrations
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Healthcare
- Manufacturing
- Property Management
- Calendar and list views
- Collaboration tools
- Time tracking
- Reports & data analysis
- Software integrations
- Mobile app
Pricing
- Time Tracking – $6 mo/user
- Workforce Management – $13 mo/user
- Large Workforces – Custom
Explore & try out Workyard for 14 days.
No credit card required.
2
Best free task tracker app
12 reviews
TaskTracker is a free, easy-to-use project management software that streamlines team management and boosts productivity.
It provides an efficient task management system that allows users to split jobs into measurable matrices, creating a responsible, efficient, and productive workplace. TaskTracker has an attendance system that allows for variable working hours and precise reporting, making payroll calculations simple. The software also offers real-time attendance data, making it easy for managers and HR to assess whether or not an employee is there.
Users can use TaskTracker to assign tasks, attendance, and customer data, as well as combine the app with other popular applications such as Google Calendar and WhatsApp. The software is available in eight languages, making it accessible to a variety of blue-collar employees across the country. To maintain the safety and security of data, TaskTracker employs password encryption techniques as well as data privacy and security measures such as firewall protection, automatic backup, data erasure, and website security testing tools.
Key Features
- Task assignment
- Task notifications and alerts
- Timesheet tracking
- Attendance tracking
- Geo-tagging support
- 8 language support
- Voice note-based task allocation
- Single screen view
- Integrations with WhatsApp, Zoom, and Google Calendar
- Single swipe task closure
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Healthcare
- Manufacturing
- Property Management
- Calendar and list views
- Collaboration tools
- Time tracking
- Reports & data analysis
- Software integrations
- Mobile app
Pricing
- Free – For up to 50 users
- Task Tracker SUITE – $50/user/month
- Enterprise – Custom pricing
3
Best daily task tracker
19K reviews
22K reviews
Monday.com is a work operating system (Work OS) and a task tracker tool meant to assist teams in streamlining workflows, increasing productivity, and meeting business objectives.
The software provides a customized and adaptable approach to job management, allowing customers to modify processes to their individual requirements. Monday.com strives to increase team alignment, efficiency, and productivity by centralizing all tools, activities, and files in one place. To keep users up to date, the platform integrates with popular tools such as Gmail, LinkedIn, Salesforce, and Dropbox, as well as providing custom automation and notifications. Monday.com also provides a variety of customized products to satisfy the demands of various teams, such as work management, marketing, sales CRM, and projects.
Key Features
- Unlimited boards
- Document sharing and storing
- Timeline and Gantt views
- Calendar view
- Guest access
- Time tracking
- Multi-level permissions
- Reporting and analytics
- Customizable notifications
Best Suited For
- Creative Agency
- Construction & Specialty Contractors
- Healthcare
- Hospitality
- Retail
- Technology & IT
- Gantt charts
- Kanban board
- Calendar and list views
- Collaboration tools
- Time tracking
- Reports & data analysis
- Software integrations
- Mobile app
Pricing
- Free – For up to 2 seats
- Basic – $8 per seat per month
- Standard – $10 per seat per month
- Pro – $16 per seat per month
- Enterprise – Custom
4
Best task tracker for any industry
1.5K reviews
1.5K reviews
Clockify is a free task-tracking tool that enables users to track their team’s work hours and activities over the course of the week.
Clockify, which is used by over 260,000 businesses to track time, provides a simple way to keep a complete record of what your team is working on and where they spend their time. Clockify is compatible with Chrome, Firefox, Android, iOS, Mac, Windows, and Linux, making it easily accessible to all users. It allows you to create new tasks and enter them into timesheets, providing you with a clear view of what your team is doing and what needs to be improved at any given time.
You can also forecast project performance by inputting time and budget estimations, generating forecasts based on tracked team activity and planned activities, and making modifications. Clockify also includes a dashboard that displays the tasks you spend the most time on as well as what your team is working on, making it easy to assess your team’s productivity.
Key Features
- Team activity
- Time tracking
- Targets and reminders
- Project status
- Time audit
- Attendance and overtime
- Task rates
- Assignment reports
- Alerts and notifications
Best Suited For
- Creative Agency
- Construction & Specialty Contractors
- Education
- Field Services
- Government
- Healthcare
- Hospitality
- Manufacturing
- Property Management
- Retail
- Technology & IT
- Calendar and list views
- Collaboration tools
- Time tracking
- Reports & data analysis
- Software integrations
- Mobile app
Pricing
- Basic – $3.99 per user/month
- Standard – $5.49 per user/month
- Pro – $7.99 per user/month
- Enterprise – $11.99 per user/month
5
Best all-in-one task tracker
9 reviews
23 reviews
ProjectManager is a web-based task management solution built for modern teams that allows them to communicate, plan projects, and manage resources with powerful features.
This app provides flexible solutions for connecting and collaborating on many sorts of projects, such as waterfall projects, agile projects, and anything in between. With real-time budget and resource tracking, ProjectManager customers can gain deep insights into the development and profitability of their projects, as well as change timetables and task distribution to swiftly pivot and accomplish goals. This tool provides five distinct dynamic views, including a Gantt chart, spreadsheet, calendar, and basic task list.
Key Features
- Unlimited tasks and subtasks
- Gantt, Sheet, Board, List, and Calendar views
- Project dashboard
- Recurring tasks
- Task and project history
- Essential and advanced reports
- Risk management
- Timesheets and approvals
- Integrations and API access
Best Suited For
- Creative Agency
- Construction & Specialty Contractors
- Field Services
- Government
- Hospitality
- Manufacturing
- Technology & IT
- Gantt charts
- Kanban board
- Calendar and list views
- Collaboration tools
- Time tracking
- Reports & data analysis
- Software integrations
- Mobile app
Pricing
- Team – $13 per user/month
- Business – $24 per user/month
- Enterprise – Custom
6
Best Excel task tracker
452 reviews
2M reviews
Microsoft 365 is a comprehensive task management app that allows users to manage their tasks across many apps and devices.
Users of Microsoft 365 can access and change their tasks from any app, no matter where they are. The platform includes task management tools such as Microsoft Teams, Outlook, To Do, Planner, Word, Excel, and PowerPoint that can be used to manage tasks individually or collectively as a team. Microsoft 365 also has intelligent functions for acquiring, prioritizing, and completing tasks, helping users to remain focused and productive. Users can also generate tasks from flagged emails in Outlook, receive email notifications when a task is assigned to them, and sync their Planner assignments to the dedicated “Assigned to you” list in To Do.
Key Features
- Task view from Microsoft To Do and Microsoft Planner
- Task creation from Teams messages
- Task sharing
- Task conversion from emails
- Team communication tools and integrations
- Visual stats
- Kanban boards
Best Suited For
- Education
- Government
- Healthcare
- Manufacturing
- Retail
- Technology & IT
- Kanban board
- Calendar and list views
- Collaboration tools
- Software integrations
- Mobile app
Pricing
- Microsoft 365 Business Basic – $6 user/month
- Microsoft 365 Business Standard – $12.50 user/month
- Microsoft 365 Business Premium – $22 user/month
7
Best task tracker software with Gantt charts
47 reviews
109 reviews
TeamGantt is an online Gantt chart tool that offers project scheduling and task management software that is simple to use.
Users can construct Gantt charts online and move between Gantt charts, Kanban boards, and calendar views. The software supports drag-and-drop scheduling for faster Gantt chart development without the need for training. TeamGantt provides a single hub for keeping all tasks, documents, and chats in one location, allowing remote teams to stay in sync and productive.
The tool also has built-in workload management software that allows users to assess team availability before scheduling and allocating project activities. Furthermore, the Gantt chart generator allows users to specify task dependencies, milestones, and baselines to better manage deadlines and deliverables. Users can connect with their team using in-app collaboration tools, and PDF and Excel exporting is available for proposals. TeamGantt integrates with Trello, Basecamp 2, Slack, Dropbox, Zapier, and other applications.
Key Features
- Core Gantt features
- Boards
- Calendar
- Lists
- Time tracking
- Hourly estimating
- Workloads
- Integrations
- Teams
Best Suited For
- Creative Agency
- Construction & Specialty Contractors
- Education
- Hospitality
- Retail
- Technology & IT
- Gantt charts
- Kanban board
- Calendar and list views
- Collaboration tools
- Time tracking
- Reports & data analysis
- Software integrations
- Mobile app
Pricing
- Lite – $19/mo. per manager
- Pro – $49/mo. per manager
- Enterprise – $99/mo. per manager
8
The best cost-effective task tracker tool
6 reviews
62 reviews
actiTIME is a versatile and flexible time-tracking and task-management tool that enables businesses to track employee productivity and bill clients appropriately.
The time tracking feature allows team members to record their working hours across many platforms, including online, mobile, and browser extensions. This data can then be used to create reports and analytics that provide useful insights into team performance and project progress, allowing managers to make data-driven decisions. actiTIME also provides features for managing tasks to assist teams in better managing their workload and time off. Furthermore, actiTIME’s flexibility enables businesses to personalize the software to their unique needs, and integrations with popular applications such as Zapier and QuickBooks make it simple to integrate into existing workflows.
Key Features
- Project management
- Progress visualization
- Estimates
- Work assignments
- Absence management
- Time zones and locations
- Time tracking with web timesheet
- Calendar view
- Chrome extension
Best Suited For
- Creative Agency
- Education
- Healthcare
- Technology & IT
- Kanban board
- Calendar and list views
- Time tracking
- Reports & data analysis
- Software integrations
- Mobile app
Pricing
- 1-3 users – Free
- 1-40 users – $6 user/mo
- 41-200 users – $5 user/mo
- 200+ users – Fixed price
Loading...
