8 Best Team Task Management Software In 2023

In this guide, we list the 8 best team task management software solutions for 2023. Quickly filter by key features and industry type to find the right option for you.
team task management

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Effective team task management is essential for small business owners in a variety of industries in today’s dynamic business market. The right team task management software becomes a vital asset as companies attempt to increase productivity, promote collaboration, and assure effective project execution. Finding the best task management tools that correspond with your specific business needs, whether you’re a small construction company owner, property manager, or healthcare provider, can be a game changer.

Enter the world of team task management software—a powerful toolset designed to empower businesses in planning, tracking, and managing tasks seamlessly. But, with so many options available, it might be difficult to choose the software that best meets your needs. That’s why we’ve curated a list of the 8 best team task management software options for 2023.

In this article, we’ll look at a number of teamwork management software solutions that have received excellent ratings for their performance, ease of use, and ability to boost efficiency. Whether you need powerful project management tools, simple collaboration features, or seamless integrations with popular applications, our comprehensive review will help you make the right choice.

Best Team Task Management Software


Team Task Management Software Built For Field Services


64 reviews


96 reviews

Workyard is a construction workforce management software that focuses on meeting the demands of construction organizations. Workyard, with its considerable industry expertise, provides a comprehensive solution for effective team and project management.

Workyard’s key features are intended to simplify team management processes. The software combines all work-related communication, such as tasks, notes, and photos, in a single platform that also automates time tracking. This consolidation guarantees that all aspects of a project are captured in one location, allowing for better coordination and removing the need for multiple tools.

Workyard’s job scheduling software empowers construction companies to organize and track tasks effectively. With the device already in your pocket, you can communicate exactly what needs to be done using notes, checklists, and photos. By delivering clear instructions and eliminating confusion, you can reduce lost man hours and increase job site productivity.

Workyard’s construction management software is highly intuitive and user-friendly. You can quickly access key features and functionalities thanks to its simple but powerful nature. With Workyard available on all smart devices, workers can easily manage and track tasks on the go.

Ultimately, Workyard enables small business owners to streamline operations, increase efficiency, and boost project profitability through robust features such as job scheduling, communication, and mobile task management. Construction businesses can use Workyard to successfully manage their crews, track progress, and unlock their full potential.

Key Features

Best Suited For


  • Time Tracking – $6/mo per user
  • Workforce Management – $13/mo per user
  • Large Workforces – Custom

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Team Task Management Software Built For Leasure & Hospitality


1.6K reviews


40K reviews

Asana is a great task management software that is tailored to the demands of small businesses in a variety of industries. Asana, with its user-friendly interface, broad functionality, and advanced automation, provides an effective and structured solution for task management and team efficiency.

The software excels at making task management and prioritization easier. Asana allows users to easily view and track their work by centralizing all tasks in one location, ensuring nothing falls through the cracks. This simplified method enables teams to prioritize tasks and focus on what is most important, resulting in improved efficiency.

Asana’s main features include strong tools that make it easier for teams to work together and coordinate. Users obtain a personalized view of their assigned tasks with the “My Tasks” feature, regardless of the project to which they belong. The capacity of multi-homing enables smooth task tracking across several projects, ensuring real-time synchronization and collaboration.

Automation is a key strength of Asana, enabling teams to save time and increase productivity. Automation reduces repetitive tasks, giving businesses valuable time for more meaningful work, from product development to staff onboarding.

Asana’s user-friendly interface, combined with customizable project views, allows for simple navigation and collaboration. The software integrates with over 200 popular tools, such as Gmail, Google Drive, and Microsoft Office, facilitating seamless workflow management and reducing the need for app switching.

Finally, Asana is a powerful team task management software that simplifies job management, improves collaboration, and increases team productivity. Its easy-to-use layout, automation features, and integrations make it an excellent solution for small businesses in a variety of industries.

Key Features

Best Suited For


  • Basic – $0 
  • Premium – $10.99 user/month
  • Business – $24.99 user/month



Team Task Management Software for Construction & Specialty Contractors


3.9K reviews


11K reviews

ClickUp is one of the best task management software solutions developed to help companies in streamlining their operations and efficiently collaborating. ClickUp is a great option for small business owners in a variety of industries due to its powerful range of features and user-friendly layout.

ClickUp offers a comprehensive set of basic features that improve collaborative task management. Over 35 ClickApps, including task automation, custom fields, and Sprint Points, allow users to modify tasks. Businesses can adjust their task management to unique work needs, saving time and improving efficiency.

One standout feature of ClickUp is its collaboration capabilities. Multiple assignees and comment threads allow for more efficient teamwork while assigning comments as action items guarantees that nothing falls through the cracks. Furthermore, the ability to break down large projects into subtasks streamlines complex workflows by giving a clear structure and effective task management.

ClickUp’s task management app is simple and easy to use, with customizable core and advanced views. Users can organize and visualize their work using a variety of view options like lists, boards, and calendars. ClickUp also supports mobile devices, allowing users to be productive while on the move.

ClickUp’s integration capabilities are impressive, with over 1,000 integrations available. This enables users to unite all their favorite tools within ClickUp, including calendars, messaging apps, and cloud storage, ensuring a centralized and organized workspace.

Key Features

Best Suited For


  • Free
  • Unlimited – $5 per member/month
  • Business – $12 per member/month
  • Business Plus – $19 per member/month
  • Enterprise – Custom



Team Task Management Software for Education


49 reviews


102 reviews

Hive is a team task management software that helps companies optimize operations and improve cooperation. Hive, created by one of the world’s most fast-developing teams, provides features and functions geared to the demands of small business owners in a variety of industries.

Hive’s key features center around multiple projects, tasks, goals, collaboration, and visibility. Hive’s project and action templates enable repetitive task automation, decreasing workloads dramatically. The software also offers a variety of project views, such as Gantt, Kanban, Table, Calendar, and Portfolio, allowing teams to easily visualize complex schedules, track progress, and allocate responsibilities.

Hive has an easy-to-use layout, straightforward navigation, and mobile compatibility, allowing you to access tasks and projects from anywhere. Its customized dashboards and personalized Pages provide a birds-eye view of projects and tasks, improving visibility and clarity throughout the business. This way project managers have a better overview of the entire team and their workspace activities.

Hive’s free task management software is used by high-performing teams in a variety of industries, including non-profits, universities, hospitals, and creative teams, to speed up their work processes. Businesses can align project goals, manage tasks, boost communication, automate workflows, and ultimately increase productivity by leveraging Hive’s rich features and integrations.

Key Features

Best Suited For


  • Free
  • Teams – $12 user/month
  • Enterprise – Custom


Team Task Management Software for Retail


5.4K reviews


117 reviews

Trello is a versatile project management software that helps small businesses in a variety of sectors stay organized and collaborate more effectively. Trello’s simple and versatile UI makes it easy for teams to manage projects, processes, and tasks, making it an excellent choice for small business owners looking for effective team task management solutions.

Trello’s visual approach to task management is one of its standout features. Boards, lists, and cards can be created by users to represent various projects, tasks, and subtasks. This visual representation clearly shows who is in charge of what and what needs to be done. Teams can tailor their boards and cards to their specific workflows and processes.

Trello provides a variety of views, including Timeline and Calendar, to assist teams in tracking deadlines and properly planning their work. The Timeline view gives a full overview of projects and their deadlines, whereas the Calendar view allows teams to visualize their work in a calendar style, helping them keep on track with their schedules.

Another notable feature is Trello’s integration capabilities. It interacts effortlessly with a variety of popular tools and apps, allowing teams to focus on their work and optimize their workflows. Trello guarantees that teams can work effortlessly across different tools, whether it’s linking with communication tools like Slack or integrating with project management platforms like Jira.

Furthermore, Trello provides automation features via Butler. Teams can use Butler to automate repetitive tasks, create alerts and actions, and save time on manual processes. This automation feature boosts productivity and allows teams to zero in on high-value activities.

Key Features

Best Suited For


  • Free
  • Standard – $5 per user/month
  • Premium – $10 per user/month
  • Enterprise – $17.50 per user/month



Team Task Management Software for Technology & IT


22 reviews


115 reviews

Infinity is a team task management tool that provides a plethora of functions to assist small business owners in properly organizing their work. With over 20,000 companies adopting Infinity worldwide, it has proven to be a trustworthy and trusted tool in a variety of industries.

One of the key features of Infinity is its ability to create different views for various use cases. Whether you like columns, tables, calendars, Gantt charts, forms, or lists, Infinity allows you to tailor the display to your specific requirements. This flexibility ensures that you can organize your projects any way you see fit, without being constrained by rigid systems.

Another notable aspect is the virtually limitless ways in which you can organize your work. You can create a hierarchical structure within your boards using folders and subfolders, making it easy to organize and access your work. This ability is very useful for companies with several projects or departments.

Another aspect of Infinity is automation. Work processes can be automated by using reminders, recurring tasks, IFTTT automation, and other tools. This helps to reduce busywork and saves time.

Finally, Infinity is a comprehensive team task management software that caters to the demands of small enterprises by providing a wide range of features, customization choices, and flexibility. Infinity distinguishes out among its competitors due to its ability to generate different perspectives, structure work clutter-free, personalize workflows, automate processes, leverage AI recommendations, and give flexible use cases.

Key Features

Best Suited For


  • Basic – $3.75 user/month
  • Pro – $6 user/month



Team Task Management Software for Property Management


7 reviews


85 reviews

SmartTask is a simple yet powerful project management tool that includes a number of features that improve collaboration and efficiency.

One of the key features of SmartTask is its task management tools. You can quickly assign tasks to team members or specific projects inside your organization with SmartTask. This guarantees that everyone understands their roles and deadlines, which leads to higher work completion rates.

The software also has project management features, allowing you to organize tasks into collaborative projects. This feature encourages improved coordination and collaboration among team members, allowing them to work on common goals more effectively.

SmartTask also excels at team communication by encouraging task and project comments. This allows for real-time communication and clarifies the next steps, ensuring that everyone is on the same page and can offer comments or updates as needed.

Attachments, recurring tasks, project templates, email reminders, location tracking, timeline view, time tracking, guest user collaboration, tags, notifications, custom fields, and custom charts are also available. These features add to a well-rounded and adaptable task management experience.

Key Features

Best Suited For


  • Free
  • Premium – $7.99 user/month
  • Business – $10.99 user/month
  • Enterprise – Custom


Zoho Projects

Team Task Management Software for Manufacturing


182 reviews


2K reviews

Zoho Projects is a robust teamwork management software that provides a variety of features and benefits to small enterprises in a variety of industries. Zoho Projects’ task management module assists enterprises in tracking and managing the lifecycle of project tasks, allowing teams to spend more time accomplishing tasks and less time managing them.

One of the most important aspects of Zoho Projects is the ability to manage project activity from a single location. Users can quickly organize and manage task status, assign tasks to team members, define task dependencies, and measure project progress. The software can additionally turn emails into tasks, hence improving communication and task assignment processes.

Users can assess task reports and track milestones with Zoho Projects’ comprehensive view of tasks. Subtasks are supported by the software, allowing teams to break down difficult work into more manageable units. Task reminders and durations can also be set up to guarantee that tasks are completed on time.

What distinguishes Zoho Projects is its low-cost and user-friendly platform. At a reasonable price, it provides a comprehensive set of task management capabilities such as reminders, recurring, status timelines, task timers, reports, and automation. The program encourages teamwork and remote work by allowing team members to communicate and coordinate in real time.

Key Features

Best Suited For


  • Free
  • Premium – $5 user/month
  • Enterprise – $10 user/month

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