(650) 332-8623The 7 Best Painting Contractor Software for 2025
Looking for painting contractor software for your business? We’ve reviewed 7 of the best painting contractor apps on the market to help you!
Managing multiple painting projects, estimates, and schedules can quickly become overwhelming without the right tools. The right painting contractor software keeps your projects on track, your teams organized, and your clients happy by preventing miscommunications and scheduling conflicts.
This article highlights the best painting contractor software to simplify your workflow and boost your bottom line—especially tools that double as painting business software for managing time, teams, and billing.
Top Painting Contractor Software at a Glance
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|---|---|---|---|
Our score |
9.3 |
8.0 |
8.0 |
Best for |
The most accurate GPS time clock for painting contractors |
Creates estimates for service businesses. |
Field services operations and CRM |
Pricing |
Starts at $6/month per user + $50 company base fee |
Starts at $14 / user per month |
Starts at $28 / user per month |
Final Thoughts
If this is your first time looking for the best painting contractor software, it can be overwhelming. Thankfully, most software for painting contractors offers free trials or demos to help you get started.
Thankfully, there are free trials. You can test drive these software products at no charge and see if they suit your employees, customers, and business operations. If they don’t openly offer trials, you’re generally able to schedule a free demo to try out certain functionalities.
But if you’re looking for a more detailed solution, you may want to consider a robust time tracking and workforce management system built for the field, like Workyard.
Track your team members’ locations, improve field communication, and understand where the money is going in your projects. Workyard reduces the administrative burdens of payroll management while also reducing your business’ compliance risk.
Learn more about what Workyard has to offer, or sign up for a free trial today!
Our Scoring System Explained
Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.
We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:
The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.
How We Score Software
All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.
In general, the 0-10 range translates as:
- 9.0 – 10 – One of the absolute best in its category (amazing).
- 7.5 – 8.9 – Very good, but with some minor issues (very good).
- 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
- 3.0 – 5.9 – This feature is not ready for prime time (borderline).
- 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
- 0 – The product doesn’t include this important feature at all.
How We Calculate Overall Scores
The 8 factors reviewed are weighted based on an overall total of 100%:
- Ease of Use: 20%
- Time Tracking Accuracy: 20%
- Scheduling Features: 15%
- Job Tracking: 15%
- Integrations: 10%
- Customer Support: 15%
- Company: 5%
Methodology for Each Factor
Ease of Use
We evaluate a product’s ease of use based on three main considerations:
- How easy is it to set up this app?
- How easy is it for managers to use the backend dashboard?
- How easy is it for frontline workers to use the (mobile) app?
These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.
Time Tracking Accuracy
Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…
- How accurate or precise is its GPS tracking capability?
- How accurate – and how customizable – is its geofencing feature?
- How accurate is its travel and mileage tracking (if available)?
- Can it automatically clock workers in and out based on the above?
- Can you set and/or restrict rules for clocking in and out?
- Can the app continue tracking workers while offline?
- How easy is its mobile app and/or kiosk for frontline workers?
Scheduling Features
Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.
When we consider a product’s scheduling features, we look at:
- Its dashboard customizability (daily, weekly, or monthly views).
- Its project-based scheduling and visibility.
- Its real-time updates and notifications for workers.
- Its real-time map views of worker locations for best-fit scheduling.
- Its recurring schedule (copies to subsequent weeks, etc.) functionality.
Job Tracking
This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.
We assess several things when calculating a product’s job tracking score:
- Its project-based tracking for multiple projects per day/week/etc.
- Its ability to track multiple / many projects simultaneously.
- Its use of (and your ability to customize) construction cost codes.
- Any built-in job costing views.
- Any integrations for cost coding (QuickBooks etc.)
Integrations
No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.
To calculate a product’s integration score, we’ll examine:
- How many native integrations (the simplest connection) does it offer?
- How effective and easy-to-use are its integrations with payroll software?
- Does it have robust data import and export features?
Customer Support
Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.
Customer support scores are calculated based on:
- Live support channels available (phone, email, chat, etc.).
- Live support hours (business hours only, 24/7, etc.).
- The strength of the product’s online help center and/or FAQs.
- What other users say about support in online reviews.
Company
A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.
When assessing this score, we’ll examine:
- Transparency (easy-to-find pricing, etc.)
- Trial period (duration, feature availability, credit card requirements, etc.).
- Subscription flexibility (contracts, required durations, etc.).
- Ease of cancellation or pausing subscriptions.
- Customer perceptions (online product reviews).
- Website (a minor consideration, but great companies tend to have great websites).
Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!
Painting contractor software is designed to help residential and commercial painting contractors optimize business efficiency, deliver better customer service, and increase revenue.
Painting contractors should use specialized software for several key reasons:
- Streamlines operations and increases efficiency – Painting contractor software helps streamline and automate many core business processes, such as scheduling crews, managing projects, tracking time and materials, invoicing clients, and more – all from a centralized platform, increasing operational efficiency by reducing manual tasks and errors.
- Improves estimating and job costing accuracy – The software provides tools to quickly and accurately measure surfaces, calculate material needs, and generate detailed estimates and quotes for clients, ensuring more precise job costing and pricing to maintain profitability.
- Enhances project management and collaboration – With project dashboards, task assignments, file sharing, and real-time updates, the software facilitates better oversight, team coordination, and communication throughout jobs. Mobile apps allow field crews to access job information and update their status from anywhere.
- Provides business insights and analytics – Reporting capabilities give painting contractors visibility into key metrics like revenue, expenses, productivity, and more, enabling them to make data-driven decisions to improve performance.
- Delivers better customer experience—CRM tools store client details, while online scheduling, invoicing, payment processing, and communication channels enable a smoother, more professional customer experience.
- Estimating Tools – Enables fast, professional quotes with material and labor calculations to help you win more jobs.
- Integrated Scheduling – Centralizes job timelines, crew assignments, and availability in a single, visual calendar.
- Time Tracking with GPS – Verifies clock-ins and job site attendance for accurate payroll and accountability.
- Job Costing & Budgeting – Tracks labor and material costs in real time to prevent overspending and improve profitability.
- Mobile App Functionality – Keeps field crews connected to job details, updates, and communication tools from anywhere.
- Customizable Templates – Speeds up proposal and invoice creation with branded, reusable forms and documents.
- CRM & Client Management – Stores client info, history, and communications in one place to improve customer service.
- QuickBooks & Payroll Integration – Simplifies billing and payroll with seamless syncing to your financial software.
- Support & Training – Look for platforms that offer onboarding support, tutorials, or live help to get your team up to speed quickly.
Choosing the right painting contractor software can transform how you run your business—saving time, improving job accuracy, and increasing profitability.
Whether you’re a solo painter or manage a growing team, the best software will help you estimate, schedule, track, and invoice with ease. It should also support your business as it scales, providing tools that reduce manual tasks and streamline communication with both your crew and your clients.
The best painting contractor software depends on your company’s size, needs, and budget. However, some of the most comprehensive options include:
- PaintScout – Has job costing, estimates/invoices from templates, sales tracking dashboards, and digital work orders.
- FieldCircle – Provides project management dashboards, scheduling, customer portals, and other tools tailored for field service businesses like painting contractors
- Housecall Pro – Offers job costing, payroll management, scheduling, invoicing, and a mobile app