The 8 Best Task Trackers (Apps and Tools) for 2025
Looking for a task tracker for your construction business? We’ve reviewed 8 of the best apps on the market to help you!

A task tracker simplifies everything, giving you one place to manage projects, improve communication, and meet deadlines with confidence. Businesses lose countless hours each week fixing issues caused by poor task management—hours that could be spent growing instead of backtracking. This article highlights the best task trackers to help you take control, stay focused, and get results.
-
-
Basic reporting tools for tracking daily tasks.
-
Lightweight task tracker for managing small projects.
Scoring
Key Features
-
Built-in job tracking with checklists for accurate task completion
-
Activity stream showing up-to-the-minute task updates
-
High-accuracy GPS time clock with location and mileage tracking
-
Simple scheduling calendar with a drag-and-drop interface
-
Comprehensive and customizable project reporting
User-friendly for field and office workers
GPS time tracking ensures precise and accurate data
Offline mode keeps tasks updated without internet access
English and Spanish support enhances accessibility for teams
Real-time task alerts keep field workers informed and on track
Focused on field service, construction, and property management
Location tracking is needed for GPS-based accuracy
No forever-free plan due to advanced features
Highlights
Workyard is built to simplify task management for construction and field-based teams, offering a centralized solution to stay organized and meet deadlines.
The intuitive scheduling calendar allows managers to assign tasks with just a few clicks. Each task includes a built-in tracker where teams can access checklists, share notes, and upload files or photo updates—all in one place for better communication.
With daily, weekly, and monthly viewing options, Workyard helps you track short-term deadlines and long-term projects at a glance. It also provides real-time cost and time tracking for every task, giving you clear insights into your team’s efficiency and profitability.
Workyard’s task tracker ensures no detail is missed, helping you keep workflows streamlined and your team accountable.
Stay organized and hit deadlines with Workyard’s task tracker
See how it works
Integrated Task Management with Built-In Communication
Managing multiple projects across construction sites, property portfolios, or field service locations can quickly become overwhelming without the right tools. Workyard’s task-tracking features streamline this process by allowing you to manage tasks and communicate with your team all in one place.
No more juggling multiple apps or drowning in emails—everything you need is centralized on Workyard’s intuitive platform. Whether you’re assigning detailed checklists, attaching essential documents, or updating task statuses in real time, Workyard ensures your team stays informed and projects stay on track.
Here’s a rundown of Workyard’s key task-tracking features:
Detailed Checklists and Instructions for Every Task
Ensuring that every task is completed correctly starts with clear instructions. Workyard allows managers to create comprehensive checklists for each task, detailing every step that needs to be taken.
For example, if a property manager assigns a maintenance job, they can include specific instructions on which tools to use, safety protocols to follow, and any special client requests.
This level of detail ensures field workers know exactly what’s expected, reducing the likelihood of mistakes and increasing overall efficiency.
Real-Time Task Updates to Prevent Miscommunication
Workyard’s real-time task updates ensure any modifications—whether it’s a change in deadline, a shift in task priority, or the addition of new information—are instantly visible to everyone involved.
Imagine a construction project where a weather delay requires tasks to be rescheduled. With Workyard, you can adjust the timeline on the fly, and your team will receive immediate notifications, preventing confusion and keeping the project moving smoothly.
Each scheduled task has a communication thread built into it, allowing everyone assigned to a specific task to exchange notes and updates, whether they’re working in the field or tied to their desks.
Team members can comment on tasks, share updates, and ask questions directly within the platform. For instance, if a field technician encounters an unexpected issue, they can quickly communicate with the office or other team members to find a solution without interrupting their workflow. This real-time collaboration fosters a more connected and responsive team environment, enhancing productivity and reducing downtime.
File Attachments for Clear Progress Tracking
Sometimes, a task requires more than just text instructions. Workyard lets you attach photos, receipts, diagrams, and other important files directly to each task.
For instance, a property manager overseeing multiple renovations can attach blueprints or design specifications to ensure every worker has access to the necessary information.
This feature not only provides clarity but also creates a permanent record of all task-related documents, making it easier to track progress and resolve any disputes that may arise.
Automated Recurring Tasks for Consistent Workflow
Managing recurring tasks manually can be tedious and error-prone. Workyard automates this process by allowing you to set tasks to repeat at regular intervals—whether daily, weekly, monthly, or annually.
For example, a construction manager can schedule regular site inspections or a property manager can automate routine maintenance checks. This automation ensures essential tasks are never overlooked, maintaining a consistent workflow and freeing up your time to focus on more strategic activities.
Task Prioritization for Focused Project Management
Not all tasks are created equal, and prioritizing them effectively is crucial for meeting deadlines and maintaining quality. Workyard provides color-coded tags to categorize and prioritize tasks based on urgency, importance, or project type.
For example, high-priority tasks like emergency repairs can be flagged to ensure they are addressed immediately, while less urgent tasks can be scheduled appropriately. This clear prioritization helps your team focus on what matters most, improving overall project timelines and client satisfaction.
Permanent Storage of Task Communications for Easy Reference
Workyard stores all task-related communications—such as notes, updates, and file attachments—permanently within each task. This means you can easily revisit past communications to clarify instructions, review changes, or resolve disputes without sifting through countless emails or messages.
This centralized storage enhances transparency and accountability, ensuring that everyone has access to the information they need when they need it.
Multi-Project Coordination to Manage Multiple Job Sites
Handling multiple projects simultaneously requires a clear overview of all ongoing tasks and their statuses.
Workyard’s task-tracking system allows you to view and manage multiple projects from a single dashboard. For example, a construction company working on several buildings can easily switch between projects, monitor progress, and allocate resources where they’re needed most.
This comprehensive view helps prevent resource conflicts, ensures balanced workloads, and keeps all projects advancing smoothly.
See why 50,000+ workers and over 10,000 contractors use Workyard (and why construction project managers and leaders like you have rated us 4.9 of 5 stars on Capterra). Explore Workyard and start a 14-day free trial today to see how we can speed up your construction and workforce management.
Accurate GPS Time and Task Tracking
Workyard’s GPS-enabled time clock tracks your crew’s hours with precision, offering real-time visibility into their day.
Workers can clock in and out using their phones, or geofences can automatically handle clock-ins and outs when workers arrive at and leave job sites. This not only reduces manual errors but also ensures tasks are started on time.
Through Workyard’s web app, managers can view detailed time cards that show clock-in/out times, driving routes, mileage, and time spent on each task or project. The bulk editing feature allows for quick adjustments when needed, and alerts notify managers of potential clock-in mistakes.
With Workyard’s GPS tracking, you can ensure your team stays productive and accountable without compromising their privacy.
Intuitive Task Scheduler for Better Workflow Management
Workyard’s drag-and-drop task scheduler simplifies managing and updating schedules.
The visual calendar lets managers toggle between daily, weekly, and monthly views, making it easy to spot overlaps, gaps, or other scheduling issues. Assigning tasks takes just a few clicks—select a worker or team, set a timeframe, and add location details.
Notifications are automatically sent to workers through the app or email, ensuring everyone is on the same page. You can add step-by-step instructions, notes, or photos to provide clarity and set tasks to repeat for recurring jobs.
Customizable labels and filters also help prioritize tasks, keeping workflows organized and efficient.
Detailed Time Card Reporting for Better Insights
Workyard’s reporting tools consolidate time cards, mileage, and task updates into easy-to-read summaries or detailed reports. These reports include clock-in/out times, regular hours, breaks, overtime, mileage, and project-specific time tracking.
Managers can generate custom reports for payroll or accounting systems and export them as PDF or CSV files with just a few clicks.
The ability to review notes, photos, and file attachments alongside time entries gives you a comprehensive view of your team’s performance and task progress.
Reviews
Workyard is built to keep a complete audit trail of every work done in the field. This allows managers to easily review and adjust employee time cards as needed and prevent potential labor disputes.
So far, Workyard has earned the following user reviews:

Workyard’s hands-off approach to time tracking helps businesses avoid lengthy disputes over workers’ hours. For instance, it helped the iOS user below to accurately trace workers’ arrival time and location even if they mistakenly forgot to clock in.
iOS Review:
Accurate employee time cards – ⭐⭐⭐⭐⭐
“Workyard allowed us to set the addresses for all of our job sites so that when an employee arrives to the project Workyard uses GPS to capture their actual arrival time. If they forgot to clock in and do it say an hour later we have that audit trail to compare to. We can see that they arrived on site at 7 AM vs an 8:15 AM clock in. Our workers love it because when they forget to clock in it’s almost always an honest mistake. ”
Field workers are often short on time, so mobile app crashes like the one the Android user below experienced can be extremely disruptive. Thankfully, the user didn’t face the same issue with Workyard.
Google Play Review:
⭐⭐⭐⭐⭐
“Tried other apps like tsheets and had glitches and frozen screens when I tried to take breaks or finish work. Haven’t had the problem with workyard”
As detailed in the Capterra user review below, Workyard not only tracks task progress but also backs it up with accurate GPS tracking. This allowed their business to save money and prevent workplace disputes.
Capterra Review:
Simple Workyard Review – ⭐⭐⭐⭐⭐
“The product is feature rich and has a great UI. The most critical data for the labor side of our business is literally at our fingertips. I can see when and where my people clock in and what project they are choosing. The geo tagging shows me a map of where where they traveled, time spent on the road and time spent at each location. No more guess work! Now when a GC calls I can tell them exactly where my guys are, how long they have been there or how far out they are. It has also ended the fights regarding hours and folks turning in more hours than the rest of the crew. It is saving at least 10x application cost.”
Pricing
Free Trial?
Workforce Management
$13 / mo. per user (annual) or $16 / mo. per user (monthly)
+ $50 company base fee
Stay organized and hit deadlines with Workyard’s task tracker
See how it works
Scoring
Key Features
-
Geofencing-capable time tracker
-
Timesheets with bulk editing and duplicating
-
Custom reports in PDF, CSV, and other formats
-
Integrates with more than 100 apps
Timesheet syncs with calendar apps
Easy timesheet editing and approval
Bulk timesheet editing and copying
Customizable rates for projects and workers
Cost and revenue reports
No built-in scheduling feature
No integrated project management
Free plans don’t come with integrations
Offers 24/7 chat support, but with a chatbot
Highlights
TimeCamp excels as a daily task tracker, offering teams a reliable tool for managing their projects and employees.
TimeCamp’s geofencing feature ensures that field workers are logged into their tasks as soon as they arrive on-site, regardless of signal strength.
Plus, the ability to work offline and sync data later means no tasks are lost, providing a dependable solution for managing day-to-day operations.
Despite its many advantages, TimeCamp has areas that could use improvement. The reporting feature, though functional, often leaves users wanting more clarity and better data visualization.
Moreover, the mobile app’s performance has received mixed reviews. Users have reported issues with an outdated design and slow response times, particularly when accessing task-tracking features.
Reviews
TimeCamp receives high marks for its user-friendly interface and versatile task tracking. However, users commonly report issues with the mobile app’s performance, lack of customization options, and limited export formats.
For a closer look at individual experiences, check out the following reviews from verified users.

TimeCamp’s time tracking and export features impressed iOS user Reasers, but the iPad/iPhone app was deemed frustrating due to poor usability and fixed screen orientation.
iOS Review:
Love the Software, Hate the App ⭐⭐⭐⭐
“5-Stars for the actual software product, 1-Star for the App. I really love this product (5-stars) for keeping track of time. I have the Basic subscription, and love the ability to be able to export my timesheets to a Google Drive to share with my employer. With that said, the iPad/iPhone App is totally useless to me (1-Star.) I do the majority of my work on an ipad, and the app is not screen orientation sensitive. So, I have to turn the iPad vertically, which means I can’t use the keyboard. I don’t bother using the app unless I really have no choice due to no internet. Otherwise, I’ll just log into the website and track my time there. I hope this gets fixed with future updates to the App.”
Android user Ravyn found TimeCamp useful despite frequent bugs like project creation issues and inaccurate time display.
Google Play Review:
⭐⭐⭐
“It does what I need but man it’s buggy. Constantly having issues where I need to add a project 4 times before it actually shows up, or the time shows up wrong until you actually click into it and then it fixes itself (e.g. shows 8 hours then you click in and it magically shows 4 hours now). I also wish you could rename projects through the app but that is currently only a web function. But the charts are nice and versatile and it mostly does what I need.”
Bill Laurel P. on Capterra enjoyed TimeCamp’s intuitive interface and detailed reports but mentioned limited customization options and export formats.
Capterra Review:
TimeCamp Review – ⭐⭐⭐⭐
“Pros: TimeCamp is a superb tool for those who want to improve their time management skills. Its user-friendly interface and intuitive setup make it easy to begin utilizing it right away. The dashboard provides a clear view of how your time is being used and you can move between numerous projects and tasks with ease. The reporting feature is particularly helpful, providing detailed insights such as how much time you spend on each task and the amount of progress you make daily. Additionally, its integration with other software makes it even more advantageous, as you can sync data with applications in no time.Cons: The platform lacked the ability to customize features such as task names, and there was no way to customize the interface. Additionally, the reporting system was limited and there was no way to export data in formats other than CSV.”
Pricing
Free Trial?
14 days; no credit card required
Starter
$3.99/mo. per user
Premium
$6.99/mo. per user
Ultimate
$9.99/mo. per user
Scoring
Key Features
-
Task management with nested sub-tasks and deadlines
-
Labels and filters for quicker task prioritization and discovery
-
Collaboration tools for real-time task progress updates
-
Task categorization according to projects and sections
Intuitive, easy-to-navigate interface
Seamless cross-platform syncing
Visual productivity reports
Flexible options to set up recurring tasks
No built-in time tracker
Limited customer support
Limited advanced features
Occasional technical issues
Highlights
Todoist’s user-friendly design makes it easy for project managers to navigate and utilize the software.
Meanwhile, the ability to add tasks with specific dates, comments, priorities, and attachments enables users to manage their daily tasks effectively, ensuring that all necessary information is included and tasks are well-organized.
On the flip side, several users have expressed frustration over the limited assistance available, citing delays in getting help or resolving issues.
Furthermore, some users have noted that Todoist lacks advanced features found in other task-tracking software, such as integrated time tracking, subtasks with individual due dates, and more comprehensive project management tools.
These missing functionalities can hinder the software’s overall effectiveness for complex projects that require detailed planning and tracking.
Reviews
Overall, users praise Todoist for its intuitive user interface and effective task and project management capabilities. However, some users are frustrated over the app’s complexity and occasional performance issues, such as syncing problems between devices.
Check out the following verified reviews to see more detailed user experiences.

iOS user Cre8tv appreciated Todoist but found its cost and lack of advanced scheduling inconvenient for a disabled senior on a fixed income.
iOS Review:
Update: Cost-prohibitive, unfortunately – ⭐⭐⭐⭐⭐
“I really have loved this app, but I need to be able to schedule projects and reminders to try to help as I am permanently disabled and am trying to market my art on a PT basis. Right now, I am one senior citizen living alone, and paying close to $50 a year for these basic functionalities unfortunately makes the app unfeasible for me.”
The Android user below found Todoist’s UI neat and straightforward but wishes for expanded free features and better calendar integration.
Google Play Review:
⭐⭐⭐
“The UI is neat with pleasing graphics. It is straightforward to use = no frills. I just wish it can accomodate 6 people and the notes feature is available to use (it is a premium feature, but it would be nice if there is a character limit, as a compromise). The app supports syncing with calendars. But imo, a todoist calendar option will be better – no added step of linking and maintaining the other calendar’s data integrity. All in all, this is an app with potential”
Capterra user Chitranjan C found Todoist effective for task and project management but noted its complexity and performance issues, such as problems syncing between devices.
Capterra Review:
To schedule your day or task, You have to do is todoist – ⭐⭐⭐⭐
“Pros: Its easy manage all the task and project management, you can also use it as a bucket list or can easy track the progress of any task.Cons: It is a little complex for the users to use its feature, it also has some performance issue like it is not syncing when i used it in my laptop and then in my phone.”
Pricing
Free Trial?
30 days (no credit card needed)
Better
Free for up to 5 personal projects
Pro
$5/mo.
Business
$8/mo.































Scoring
Key Features
-
Drag-and-drop interface for easier task scheduling
-
Visual task management with custom reminders
-
Team communication with threaded file attachments
-
Built-in time tracking to monitor how long tasks take
-
Multiple project views to suit different management styles
Intuitive, user-friendly interface
Integration with over 200 apps
Flexible templates and custom views
Consolidates tasks and deadlines in one place
Complex interface requires a learning curve
Features too many for smaller teams
Limited offline access
Higher price point compared to similar tools
Highlights
Monday.com’s task tracker excels in keeping everyone on the same page. When a task is completed, the notification system instantly alerts the next person in line, ensuring seamless workflow transitions.
Also, Monday.com’s dashboards provide a dynamic overview of project status, financial health, and any bottlenecks, updating automatically as source data changes.
On the flip side, although Monday.com’s mobile app is better than before, it still lacks the flexibility found in its desktop counterpart. For example, the “My Tasks” section doesn’t allow for customizable filters, which can be frustrating when you need a clear view of your team’s daily tasks.
Furthermore, setting up recurring tasks is more cumbersome than it should be. Unlike other task-tracking software like Asana or Trello, which allow you to create recurring tasks with just a few clicks, Monday.com requires a more complex automation setup.
Reviews
Users generally find Monday.com to be intuitive and versatile, praising its user-friendly interface and robust integration options. However, common complaints include its pricing structure, which often requires paying for additional users not needed, and the higher cost for advanced features.
Here’s Monday.com’s review numbers so far:

Monday.com user HodgesHodges84 liked the tools but found the pricing misleading, having to pay for an unneeded extra seat due to undisclosed minimum seat requirements.
iOS Review:
Frustrating pricing plan for small business – ⭐
“The tools are good, but their plans and pricing are super frustrating (and even misleading) for a very small business. We are just a team of two full-timers. perfect for Monday’s basic plan, except for our work we need to use the Gant and timeline views, which is only offered at the standard pay plan. Great, no problem! We are happy to pay for that plan. on their pricing page, they advertise it as $10 per seat per month. We did the trial, tested the product, but then as I was signing up for the full plan, I realized they had a minimum of three seats on a plan, which means we had to pay 30% more every month for a seat we don’t need. nowhere on the pricing page does it say there is a minimum number of seats required for the plan. unlike Asana and Clickup, which allow you to customize your plan based on the exact number of members you need, Monday forces you to fall into different tiers of seats, so you may have to pay for more than you need.”
Android user Nadia Hall found the app’s light mode glitchy with unreadable text, though it performs basic functions well.
Google Play Review:
⭐⭐⭐
“I can’t seem to provide a screenshot but when I view the app in light mode, while I’m using a board random blocks will look as though they’ve gone into dark mode except the text stays black/dark grey so I can’t see what I’m typing. I have to keep closing and opening boards to get it back to normal. Very annoying. Otherwise the all is alright, does the basics.”
Ricardo D. from Capterra praised Monday’s ease of use and integration but criticized the user allocation increments and high cost for PRO features.
Capterra Review:
Monday.com Review – ⭐⭐⭐⭐
“Pros: It is extremely easy to use and does all the project planning and management grunt work for you. It can also integrate with quite a few systems to automate processes like creating a ticket system for your IT that makes IT more engaging with the end user.Cons: The biggest draw back is how you get to allocate users. You have to add in increments of 5 which leads to paying for users that you don’t use. There are also some nice features that can only be accesses with a PRO license which is a bit pricey.”
Pricing
Free Trial?
14 days (no credit card needed)
Free
No cost but for up to 2 users only
Basic
$12/mo. per user
Standard
$14/mo. per user
Pro
$24/mo. per user
Enterprise
Contact sales for pricing
Scoring
Key Features
-
Start-and-stop timer for cross-platform time tracking
-
Project tracking with budget and time estimates
-
Visual dashboard with insights into task distribution
-
Integrations with project management tools like Trello and Asana
-
Detailed reporting available in PDF or CSV formats
Intuitive, user-friendly interface
Robust features on a free plan
Accessible across multiple devices
Combines task and time tracking
Too simple for field work tracking
Scheduling is not available on the free plan
GPS location tracking is not 100% accurate
No driving mileage tracker
Highlights
Clockify is a task-tracking software that gives teams the flexibility to make quick adjustments to recorded times.
Clockify’s comprehensive reports provide a clear picture of where time is spent, breaking down hours per project, client, and even specific tasks. This level of detail allows project managers to analyze productivity and make data-driven decisions to improve efficiency on future projects.
Unfortunately, Clockify’s desktop app for Windows could use some fine-tuning. The sluggish response of the Start/Stop button can be frustrating when you’re trying to accurately track time spent on rapid-fire tasks like coordinating with subcontractors or addressing on-site issues.
Furthermore, the lack of a built-in invoicing feature is a notable drawback. While Clockify excels as a daily task tracker, having to use separate software for billing clients adds an extra step to the workflow.
Reviews
Clockify is generally praised for its intuitive interface, comprehensive reporting features, and flexibility in tracking time across various projects and tasks.
However, some users report issues with the mobile app’s performance, particularly on Android devices. They cite slow response times and occasional syncing problems between desktop and mobile versions.
For a more detailed look at user experiences, check out the following verified reviews from actual Clockify users.

App Store reviewer GratefulMomFromTX criticized Clockify’s new mobile interface, finding it miniaturized and time-consuming compared to the previous user-friendly version.
iOS Review:
Why, oh why did you have to mess with the interface? – ⭐
“Until yesterday, this was an awesome app. Then unexpectedly a new interface turned up. This one looks a lot like the browser interface, so it is miniature on a phone. And impossible to use. Starting a new entry used to take maybe 3-5 seconds. Now it can take a minute by the time you manage to scroll down through a miniature list and hit just the right miniature spot to select a project. And then a submenu may or may not open depending on whether you manage to hit a miniature arrow and if you do manage to get past this obstacle yet another miniature list to scroll through the task list. If the list is long and hangs off the bottom of the screen, you are out of luck. No way to hit the 1 mm wide slider.”
Android user Dave Vanos praised Clockify’s Chrome extension but noted syncing issues between mobile and PC versions, causing inaccurate time entries.
Google Play Review:
⭐⭐⭐⭐
“I love this app, and have used it every day for years. The chrome extension is great, but the app suffers from some issues. If I stop a task via the PC, the mobile widget doesn’t seem to realize it and will keep counting. This leads to double entries and incorrect task durations, which could get me in a bit of hot water as I use this for work.”
Capterra reviewer Jennifer L. appreciated Clockify’s project tracking features but wished for automatic time tracking to compensate for the user’s forgetfulness.
Capterra Review:
If you do projects, this tracking software really helps cost control – ⭐⭐⭐⭐⭐
“Pros: I like that it helps to define how many hours I spent on what client project, and I can assign a dollar number for some project hours, a total time allocated,etc. I must admit I don’t use these features nearly enough.Cons: It cannot track when you forget to turn it on. Time Rescue does this. Okay, mostly this is ‘user error’ but it should reset when you go to see your project times weekly.”
Pricing
Free Trial?
7 days with no credit card required
Standard
$6.99/mo. per user
Pro
$9.99/mo. per user
Enterprise
$14.99/mo. per user
Scoring
Key Features
-
Built-in time tracker with auto-syncing timesheet
-
Real-time computer activity monitoring
-
Activity goals with achievement badges as rewards
-
Optional location tracking with geofencing
-
Integrations with over 30 apps
Optional screenshot capture
Automatic clock-in/out at geofenced job site
Built-in expense tracking and budgeting
Employee overtime tracking
Location tracking and task management are add-ons
Issues with app integrations
Limited reporting features
Highlights
With Hubstaff’s task tracker, you can create to-dos, assign them to team members, and set clear deadlines.
Hubstaff allows you to set project or client budgets based on total costs or hours, and it provides automated notifications to help you stay within budget.
In addition, detailed reports provide insights into team performance, helping you manage actual costs more efficiently.
However, users have reported challenges integrating Hubstaff with other platforms, which can be problematic for those needing a cohesive system for all project management needs.
The drag-and-drop functionality, intended to simplify task management, can be clunky and time-consuming for some users.
Moreover, the reporting feature lacks advanced tracking capabilities and a comprehensive project dashboard, potentially requiring the use of additional tools for a more in-depth analysis of project progress.
Reviews
Reviews indicate that Hubstaff excels in real-time workflow optimization, flexible pricing, and efficient task tracking across multiple devices.
However, some users encounter challenges with the usability of certain features, slow support, and limited productivity monitoring and reporting capabilities for senior managers.
Check out the following verified reviews for more detailed insights from actual users.

Despite slow support and web version issues, an iOS user found Hubstaff’s mobile and desktop apps more reliable than other similar platforms.
iOS Review:
Tested and trusted – ⭐⭐⭐⭐
“There are things to be desired about the platform, but I assume they will fix these issues with time. For instance, we have struggled with the web version, and wasted valuable time dealing with slow support on a login issue with one of our employees. But, the mobile and desktop apps work well, and cross platform use beats other time tracking apps. We tried two other programs while we waited for hubstaff to fix our issues and ended up coming back — I think that says a lot.”
The Android user below appreciated the time tracking but found the play/stop button usability worsened in the latest release, causing confusion.
Google Play Review:
⭐⭐⭐
“Been using it for over a year and it’s good for tracking time. The open project and play buttons were sometimes hard to press (too small a target) but, with the latest release, this has become even harder and the play button no longer changes to a stop so I don’t know if it registered my click. I only know it did because the timer is running on the main screen.”
A Hubstaff user on Capterra liked the app’s real-time workflow optimization and flexible pricing but found it lacking in productivity monitoring and reporting for senior managers.
Capterra Review:
A good cheap tracking for development users on a budget – ⭐⭐⭐⭐
“Pros: This program gives me a feeling of real-time optimization. By having a clear vision of how my time is being used, I can identify areas in which they could be more efficient and make adjustments to optimize workflow in each task, this gives me a feeling of real-time optimization. I like it mainly because I don’t have much time, on the other hand the prices were comfortable and sometimes you could accumulate invoices for payment the next month without penalties.Cons: Productivity monitoring is very limited, I think it did not allow data to be delivered to senior managers, the way to give them real-time access to the performance of our tasks was very problematic.”
Pricing
Free Trial?
14 days (no credit card needed)
Starter
$7/mo. per user
Grow
$9/mo. per user
Team
$12/mo. per user
Scoring
Key Features
-
Automatic time logging with optional manual time entry
-
Time categorization by project or channel
-
Timesheet with billing integration
-
Automatic tracking of team utilization and availability
Free plan for light project management
Reporting by date range, teammate, and project
Tracks time for both major tasks and subtasks
Advanced features may require a learning curve
Automatic tracking may lead to unnecessary logs
Extensive customization options can be overwhelming
Subscription costs may be too high for smaller teams
Highlights
Hive‘s clean interface allows project managers to easily assign and monitor tasks. The daily task tracker feature is particularly useful for monitoring progress across various project stages.
One of Hive’s strengths is its collaborative tools, which make it easy for team members to stay in sync. The Hive Notes feature, for example, helps capture and share important details from site meetings, ensuring everyone’s on the same page about project updates or safety protocols.
On the other hand, new users might find the initial setup a bit challenging. Some users have mentioned a learning curve when getting started with the platform’s task-tracking tools.
Another potential drawback is the lack of a data export option, which could be a hurdle for companies wanting to analyze task completion rates or resource allocation outside the platform.
Reviews
Hive users generally appreciate the desktop version’s clean interface and robust collaboration tools, particularly praising the smart analytics feature for tracking productivity.
However, many express frustration with the mobile app, citing frequent crashes, limited functionality, and synchronization issues. The lack of a functional task dependencies feature and the confusing initial setup process is also common criticisms.
For a more detailed look at user experiences, check out the following verified reviews.

iOS user smarliecy loved Hive’s desktop version but pointed out the app’s limited functionality, poor user experience, and synchronization issues.
iOS Review:
Miserable mobile version – ⭐
“Desktop and web version are good but it was shocking how miserable the mobile version is. This is hardly to be able to be considered as a complete mobile product.
Not only it only has bare minimum existing functions (You can have any tasks app on market offers way more complicated functions as this app), but the user experience is just chaotic.
When you delete/add a task, it wouldn’t ref-elect so immediately (I cannot believe in 2023 that a simple function couldn’t be done properly), even after you restart/refresh the app.”
Android user Ronnie Matrix found Hive’s UI acceptable but criticized frequent crashes, limited functionality, and its inability to replace the desktop version.
Google Play Review:
⭐⭐
“The UI is okay, but the app keeps crashing whenever I try to chat. I can only use it in readonly mode. The app is not intended to replace the desktop version, but rather keep track on what’s going on. I don’t like that either.”
On Capterra, Hive user Tichaona Redemptor R. applauded its smart analytics capabilities while highlighting the absence of a functional task dependencies feature.
Capterra Review:
The best project management software ⭐⭐⭐
“Pros: It has a smart analytics feature that allows users to track their progress, performance, and productivity, and get insights and recommendations from machine learning.Cons: The task dependencies feature is not available or not working properly. Users cannot create dependent tasks or link tasks to each other.”
Pricing
Free Trial?
14 days (no credit card needed)
Starter
$7/mo. per user
Teams
$18/mo. per user
Enterprise
Contact sales for pricing
Scoring
Key Features
-
Task boards with customizable viewing format
-
Templates for setting up common project and task structures
-
Rich text editor with embedded multimedia
-
Collaborative workspaces with real-time commenting
-
Relational databases for linking tasks, projects, etc.
Powerful relational data model
Combines tasks, wikis, and docs in one place
Excellent collaboration features
Generous free plan
Steep learning curve
Limited integrations
Can become cluttered
No built-in time tracking
Highlights
At its core, Notion offers a centralized platform where teams can store everything from project plans and spreadsheets to daily task lists and meeting notes.
What sets it apart is its powerful relational database feature, allowing you to connect and manage information across different aspects of your projects.
Conversely, Notion’s flexibility comes at a cost. The software has a steep learning curve, and it may take some time to set up workflows. While intricate systems can be created to track daily tasks, assign responsibilities, and monitor project progress, getting to that point requires a significant investment of time and effort.
Moreover, Notion lacks built-in time tracking functionality, which is crucial for accurately billing clients and managing labor costs in the construction industry. To overcome this, you’ll need to integrate third-party time logging tools, adding another layer of complexity to your task tracking setup.
Reviews
Users praise Notion’s versatility, customization options, and effectiveness for task management and collaboration. On the flip side, many report a steep learning curve, with some finding the platform cluttered and overwhelming.
Let’s check out some verified user reviews for Notion.

Notion user Microfoo77 initially loved the app’s unique database features but plans to unsubscribe due to frustrating limitations in PDF export functionality.
iOS Review:
For the last three days… – ⭐⭐⭐
“I’ve had fun using Notion. I thought, “This is my new ultimate database. It does things other apps can’t do. It’s a lifesaver.” Now, I’m thinking of unsubscribing at the end of the month. The inability to support PDF Export in 2024 for just about any page or document I desire AS IS, with no weird formatting changes or outright non-transferring of whole swaths of information is downright unacceptable. I’m on the $10 per month plan, so maybe they have that feature in the $20 per month plan, but no. It’s a feature that should be available in all plans, by default.”
Android user Ellis Kai One finds Notion’s Android app clunky and frustrating, citing pop-up keyboard issues, scrolling problems, and crashes during multi-window use.
Google Play Review:
⭐⭐
“Clunky. It’s frustrating to use. The pop-up keyboard won’t stay up when on landscape. The app won’t scroll up when the text box is blocked by a regular sized digital phone keyboard. Crashes when the app is resized (for multi-window). Perhaps you’re better off with iOS? The idea (or the product) is nice. It’s helpful. It just looks like this can’t be a good android app. You might need to just stick to super simplistic and limited OS.”
Capterra reviewer Haimi T. loved Notion’s layout but wasn’t thrilled with its limited typography options and difficulty in organizing team content effectively.
Capterra Review:
Great for Startups, not sure about Mature Businesses – ⭐⭐⭐⭐
“As lovely as the layout is, our Notion became cluttered and messy fast because we didn’t quite know where to add what (e.g. tasks, projects, pages, etc.). It takes quite a bit of knowledge and forethought to organise a team around it. I also don’t like that there are very limited fonts and typography. So anything that we export to PDF doesn’t look part of our brand and we have to re-do it on another software. Also, when we embed documents in our pages, we don’t quite have the same visibility (i.e. we have to click on a specific page to see what documents are linked to it). Maybe that’s the way its intended to be, but I found it a little annoying and often just used Gdrive instead.”
Pricing
Free Trial?
No free trial for paid plans
Plus
$12/mo. per seat
Business
$18/mo. per seat
Enterprise
Contact sales for pricing
Final Thoughts
When you’re juggling multiple projects, it’s too easy to lose sight of small but crucial details. All it takes is one simple mistake, and you can find yourself and your team spending hours of unproductive time dealing with customer disputes and revenue-eating rework.
Workyard provides an antidote to poor task management. Its built-in task-tracking software empowers managers to create and send checklists to workers. This customized to-do list ensures everyone knows their next move without the endless back-and-forths.
As the best task tracker for construction and field-based businesses, Workyard also accurately tracks each worker’s time, location, and mileage. This gives you an assurance work is being done and scheduled tasks are being completed without going over budget.
Learn how to track your field-based tasks with Workyard or sign up for its 14-day free trial to start managing your projects right away.
Our Scoring System Explained
Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.
We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:
The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.
How We Score Software
All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.
In general, the 0-10 range translates as:
- 9.0 – 10 – One of the absolute best in its category (amazing).
- 7.5 – 8.9 – Very good, but with some minor issues (very good).
- 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
- 3.0 – 5.9 – This feature is not ready for prime time (borderline).
- 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
- 0 – The product doesn’t include this important feature at all.
How We Calculate Overall Scores
The 8 factors reviewed are weighted based on an overall total of 100%:
- Ease of Use: 20%
- Time Tracking Accuracy: 20%
- Scheduling Features: 15%
- Job Tracking: 15%
- Integrations: 10%
- Customer Support: 15%
- Company: 5%
Methodology for Each Factor
Ease of Use
We evaluate a product’s ease of use based on three main considerations:
- How easy is it to set up this app?
- How easy is it for managers to use the backend dashboard?
- How easy is it for frontline workers to use the (mobile) app?
These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.
Time Tracking Accuracy
Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…
- How accurate or precise is its GPS tracking capability?
- How accurate – and how customizable – is its geofencing feature?
- How accurate is its travel and mileage tracking (if available)?
- Can it automatically clock workers in and out based on the above?
- Can you set and/or restrict rules for clocking in and out?
- Can the app continue tracking workers while offline?
- How easy is its mobile app and/or kiosk for frontline workers?
Scheduling Features
Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.
When we consider a product’s scheduling features, we look at:
- Its dashboard customizability (daily, weekly, or monthly views).
- Its project-based scheduling and visibility.
- Its real-time updates and notifications for workers.
- Its real-time map views of worker locations for best-fit scheduling.
- Its recurring schedule (copies to subsequent weeks, etc.) functionality.
Job Tracking
This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.
We assess several things when calculating a product’s job tracking score:
- Its project-based tracking for multiple projects per day/week/etc.
- Its ability to track multiple / many projects simultaneously.
- Its use of (and your ability to customize) construction cost codes.
- Any built-in job costing views.
- Any integrations for cost coding (QuickBooks etc.)
Integrations
No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.
To calculate a product’s integration score, we’ll examine:
- How many native integrations (the simplest connection) does it offer?
- How effective and easy-to-use are its integrations with payroll software?
- Does it have robust data import and export features?
Customer Support
Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.
Customer support scores are calculated based on:
- Live support channels available (phone, email, chat, etc.).
- Live support hours (business hours only, 24/7, etc.).
- The strength of the product’s online help center and/or FAQs.
- What other users say about support in online reviews.
Company
A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.
When assessing this score, we’ll examine:
- Transparency (easy-to-find pricing, etc.)
- Trial period (duration, feature availability, credit card requirements, etc.).
- Subscription flexibility (contracts, required durations, etc.).
- Ease of cancellation or pausing subscriptions.
- Customer perceptions (online product reviews).
- Website (a minor consideration, but great companies tend to have great websites).
Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!
A task tracker is a tool designed to help individuals and teams organize, prioritize, and monitor the progress of tasks and projects. It functions as an advanced version of a to-do list, providing a centralized platform for managing tasks efficiently.
To create a task tracker in Excel, follow these steps:
- Set up the basic structure: Open a new Excel spreadsheet. Then, create column headers for essential information like Task Name, Category, Urgency, Assigned To, Due Date, Status, and Hours Budgeted.
- Add tasks and details: Enter task names and fill in relevant details for each task. Use data validation to create dropdown lists for categories like urgency or status.
- Implement status tracking: Create a status column with options like “Not Started,” “In Progress,” “Complete,” and “On Hold.” Use conditional formatting to visually represent different statuses.
- Create formulas for tracking progress: Use functions like COUNTIF to count completed tasks. Afterward, calculate the percentage of tasks completed.
- Add visual elements: Create progress bars using the REPT function or data bars to visualize task completion. Use charts or graphs to summarize task status by category or urgency.
- Implement sorting and filtering: Enable sorting and filtering options to easily organize tasks by different criteria.
- Create summary dashboards: Design separate sheets or sections for different views, such as pending tasks by category or urgency.
- Customize and format: Apply color coding and formatting to improve readability. You can also add your company logo or adjust colors to match your branding.
By following these steps, you can create a comprehensive task tracker in Excel that helps you manage tasks efficiently, visualize progress, and keep your projects on track.
Remember to regularly update the tracker and use it consistently to maximize its effectiveness in managing your tasks and projects.
To create a task tracker in Google Sheets, follow these steps:
- Set up the basic structure: Open a new Google Sheets spreadsheet. Next, rename the sheet to “Task Tracker” by clicking on “Untitled spreadsheet” at the top. Finally, create column headers in the first row for essential information like Task Name, Description, Due Date, Status, and Notes.
- Format the headers: Highlight the first row and make the text bold. Use borders and fill colors to visually differentiate the headers.
- Add tasks and details: Enter task names and fill in relevant details for each task under the appropriate columns.
- Implement status tracking: Select the cells under the Status column. Go to Data > Data Validation. Then, add a rule and choose “Dropdown” under Criteria. Next, type “Not Started, In Progress, Completed” in the text boxes. Click “Done” to create a dropdown menu in the Status column.
- Sort tasks by due date: Highlight the cells containing your tasks. Next, go to Data > Sort range > Advanced range sorting options. Tick the box next to “Data has a header row.” Finally, select the Due Date column as your sort criteria.
- Use conditional formatting for status: Click on the cells in the Status column. Then, navigate to Format > Conditional formatting. Next, set up rules to change cell colors based on the task’s status (e.g., red for “Not Started”, yellow for “In Progress,” green for “Completed”).
- Add additional features (optional): Create formulas to track progress, such as using COUNTIF to count completed tasks. Add columns for priority, assigned team members, or time tracking. Finally, create separate sheets for different task statuses (e.g., Backlog, To Do, In Progress, Completed, Archived).
- Customize and enhance: Use filters to view specific subsets of data. Then, add charts or graphs to visualize task progress. Consider using Google Apps Script to automate task movement between sheets based on status changes.
Remember to update your task tracker regularly and use it consistently to maximize its effectiveness in managing your tasks and projects. If you need additional features or functionality, you can also explore pre-made templates or more advanced project management solutions.
Among the task trackers reviewed in this article, Notion, Todoist, and Monday.com all offer a free-forever plan.
It’s worth noting that while these apps offer free plans, they may have limitations compared to their paid versions. Testing out a few options can help you find the best fit for your specific needs.
When selecting a task tracker, consider features such as ease of use, customizable views (like Kanban or Gantt), collaboration tools (comments, file sharing), integration capabilities with other software (like calendars or project management tools), and mobile accessibility to ensure you can manage tasks on the go.