Employee monitoring software has become a crucial asset for businesses in today’s digital age, allowing them to track employee productivity and maintain data security.
With the increased need for remote work, employee monitoring software has become even more important in ensuring that workers are working effectively and productively. In this post, we’ll examine the top ten employee monitoring software options on the market today, highlighting their important features and benefits to assist you in making an informed decision for your business.
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1
The best employee monitoring software for field-based teams
51 reviews
83 reviews
Workyard is the best employee monitoring app for businesses with employees located in the field.
Workyard’s GPS time clock app captures precise employee location data, including arrival and departure times, to simplify employee monitoring for everyone involved. In addition to providing you with employee location information, drive time, and mileage, Workyard’s desktop software gives you an overview of employee schedules and productivity. This way, you can share vital information such as notes, photos, and checklists with your employees in the field, ensuring they have everything they need for successful project completion.
Because Workyard leverages precise GPS technology, you can set up geofences for certain locations and get notified every time an employee enters that site. This is particularly useful if you have untrustworthy employees who aren’t always where they say they are. On the other hand, the employees will get reminders to clock in as soon as they reach the geofenced area so you know exactly how many hours are worked and can simplify payroll processing.
Workyard ultimately takes the guesswork out of employee monitoring. Its intuitive and user-friendly layout means your employees can start using the app without any additional training.
Key Features
- Precise and real-time GPS tracking
- Live view of employee locations
- GPS-powered time tracking
- Accurate geofencing
- Arrival and departure notifications
- Mileage and travel time tracking
- Breakdown of sites visited
- Employee scheduling
- Import and sync projects and cost codes
- Data exporting to accounting and payroll
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Manufacturing
- Property Management
- Idle/Active activity tracking
- Time and attendance tracking
- GPS tracking
- Statistics and reports
- Windows and Mac
- Mobile app
Pricing
- Time Tracking – $6 per month per user
- Workforce Management – $13 per month per user
- Large Workforces – Custom Plans
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2
The best remote employee monitoring software
Insightful is an employee monitoring software system that delivers powerful data to help businesses increase staff productivity and efficiency. Insightful provides a number of services that enable companies to track their employees’ computer activity in real-time.
One of Insightful’s primary advantages is its ability to monitor the apps and websites that workers use on their computers. Managers can access data and activity logs that allow them to monitor productivity levels, automatically track attendance, and mark which apps and websites are productive. The software also supports manual time entry and the opportunity to capture manual or random screenshots of employees’ computer displays. Insightful has features that can be customized, such as management and employee logins, API integrations, and notifications depending on productivity levels or undesired actions. The software can be run in visible mode, allowing individuals to track their own time and activity on personal computers, or in stealth mode, allowing businesses to discreetly monitor company-owned computers.
Key Features
- Stealth mode
- Screenshots
- Real-time monitoring
- Activity tracking
- Apps and websites usage
- Time and attendance
- Productivity tracking
- Reporting
- Manager/employee login
- Audit logs
Best Suited For
- Education
- Government
- Healthcare
- Hospitality
- Technology & IT
- App and website tracking
- Computer monitoring
- Remote screenshots
- Alerts and messaging
- Idle/Active activity tracking
- Time and attendance tracking
- Statistics and reports
- Windows and Mac
Pricing
- Employee monitoring – $6.40 monthly per employee
- Time tracking – $8 monthly per employee
- Automatic time mapping – $12 monthly per employee
- Enterprise – $14.40 monthly per employee
3
The best all-in-one employee monitoring software
Monitask is a complete employee monitoring tool that aims to boost worker efficiency while also increasing transparency in employee work processes.
Monitask’s time tracking with screenshots feature is one of its key highlights. Employees, field contractors, and freelancers can manually clock in and take random or scheduled screenshots of their job progress using this feature. This tool gives companies complete access and insight into how their workers use their work hours, ensuring they stay on target and fulfill deadlines. Monitask also allows companies to see which applications their employees are using and track their workload in real-time. The program monitors online and application activity, displaying which tasks and projects are presently being worked on as well as the length of the process. Monitask also has a project management tool, which enables employers to establish projects for their teams and provide reports and statistics depending on their performance.
Key Features
- Time tracking
- Activity monitoring
- Computer screenshots
- Task management
- Team analytics
- Internet monitoring
- Application monitoring
- Email reports
- Weekly limits
Best Suited For
- Creative Agency
- Education
- Retail
- Technology & IT
- App and website tracking
- Computer monitoring
- Remote screenshots
- Idle/Active activity tracking
- Time and attendance tracking
- Statistics and reports
- Windows and Mac
Pricing
- Pro – $5.99/mo per user
- Business – $8.99/mo per user
- Enterprise – $19.99/mo per user
4
The best employee monitoring software for every business
1.3K reviews
806 reviews
Hubstaff is a complete legal employee monitoring system that only tracks time, activity, and other data when your employees are at work.
It combines time tracking and employee monitoring features to assist you to manage your employees more effectively. You can use Hubstaff to monitor your employees’ computer activities, including the applications they use and the URLs they visit. You can also enable optional screenshotting to acquire a snapshot of each employee’s task on a regular basis. To monitor employee performance even more, the software collects keyboard and mouse activity monitoring data, but never sensitive data such as keystrokes. Rather, it correlates the frequency of mouse and keyboard strokes with activity levels.
Hubstaff secures your data by saving screenshots over SSL via HTTPS, and users can view all of their recorded data at any time. Furthermore, with over 30 integrations, Hubstaff can be integrated with Trello, Asana, QuickBooks, and other tools.
Key Features
- Time tracking
- Timesheets
- Activity levels
- App and URL tracking
- Custom idle timeout
- Keyboard and mouse activity tracking
- Scheduling and attendance
- Optional screenshots
- Reporting
- 30+ integrations
Best Suited For
- Construction & Specialty Contractors
- Field Services
- Retail
- Technology & IT
- App and website tracking
- Computer monitoring
- Remote screenshots
- Idle/Active activity tracking
- Time and attendance tracking
- Statistics and reports
- Windows and Mac
- Mobile app
Pricing
- Desk free – One user only
- Desk starter – $5.83 per user per month
- Desk pro – $8.33 per user per month
- Enterprise – Custom plan
5
The best basic employee monitoring software
Kickidler is an employee monitoring software that allows businesses to acquire full insights into the work activities of their teams. The software has a number of features, such as productivity analysis, time tracking, visual monitoring, and self-monitoring tools.
The software captures data on employee computer activity and creates detailed reports, such as working hours reports, timesheets, time reports, and reports on websites and apps. Managers can then track staff productivity and identify areas for improvement. Kickidler also provides online screen monitoring, screen video recording, violation detection, and keystroke logging (keylogger), and enables remote access. Furthermore, Kickidler equips employees with self-monitoring tools so they’re able to supervise themselves independently.
Key Features
- Real-time monitoring
- Screen video recording
- Violation detection
- Keylogger
- Time tracking
- Web pages and apps reporting
- Productivity analysis
- Self-monitoring tools
- Hidden or visible installation
Best Suited For
- Education
- Government
- Retail
- Technology & IT
- App and website tracking
- Computer monitoring
- Remote screenshots
- Idle/Active activity tracking
- Time and attendance tracking
- Statistics and reports
- Windows and Mac
Pricing
- Kickidler Free – Free version for one PC
- Kickidler Time Tracking – $2.75 per PC per month
- Kickidler Employee Monitoring – $5.5 per PC per month
6
The best email monitoring software
EmailAnalytics is an employee monitoring solution that enables businesses to evaluate and optimize their team’s email response time by obtaining visibility and insights from daily email traffic.
It is a private and secure solution that does not require any workflow or software installation modifications. Businesses can acquire real-time insights about email usage using EmailAnalytics, such as how many emails are sent and received, how long it takes employees to react to emails, and who their top email contacts are. EmailAnalytics provides a variety of advanced analytics and reporting options in addition to email monitoring. Managers can track employee performance and progress over time and use this data to establish team objectives and KPIs.
Key Features
- Add and view employee inboxes
- Track emails received and sent
- Email response time tracking
- Top senders and recipients view
- Data export to PDF and CSV
- Gmail and Outlook integrations
- Shared mailbox integration
- Email traffic tracking
Best Suited For
- Creative Agency
- Technology & IT
- App and website tracking
- Statistics and reports
- Windows and Mac
Pricing
- Pro – $15/inbox per month
7
The best employee monitoring software for productivity
WorkTime is a software solution for employee monitoring that provides non-invasive productivity tracking for businesses of all sizes.
It is intended to assist businesses in monitoring employee productivity and attendance without invading their privacy. WorkTime monitors idle and active periods, attendance, productive/unproductive times, and software and internet usage for both in-office and remote employees. The software is light on system resources and provides cloud or on-premise data storage choices. To preserve employee privacy, WorkTime is HIPAA compliant and includes features such as no screenshots, no keystrokes, no chats/emails, and no document content recording. It displays information such as logins/logouts, active/idle times, and more in real-time. WorkTime strives to boost employee productivity and attendance by eliminating idle and personal time, which has been shown to raise productivity by 3-20%.
Key Features
- Productivity monitoring
- Unlimited data storage
- Cloud and on-premise storage
- Reporting
- Goal tracking
- Online meetings monitoring
- Screen productivity
- HIPAA compliant
Best Suited For
- Education
- Hospitality
- Government
- Idle/Active activity tracking
- Time and attendance tracking
- Statistics and reports
- Windows and Mac
Pricing
- Free plan
- Basic – $5.99/employee per month
- Premium – $7.99/employee per month
- Enterprise – $9.99/employee per month
8
The best free employee monitoring software
ActivTrak is a cloud-based SaaS solution for employee monitoring that gathers and categorizes user activity data to offer visibility into productivity.
ActivTrak’s intelligent engine automatically categorizes hundreds of apps and websites based on category and productivity, and users can adapt them to meet the specific needs of their business. The software generates simple reports with summaries and the opportunity to drill down for more information. Users can receive notifications when employees attempt to access blocked websites or spend excessive time on social media using pre-built and custom alerts. When needed, detailed records of user activities and events let managers better understand workflows and view an audit trail.
Key Features
- Activity dashboard
- Top apps and websites reports
- Working hours tracking
- Productivity report
- Website blocking
- Team productivity pulse
- Activity alerts and notifications
- Team goal setting and tracking
- Work efficiency and focus tracking
Best Suited For
- Education
- Government
- Hospitality
- Technology & IT
- Alerts and messaging
- Idle/Active activity tracking
- Time and attendance tracking
- Statistics and reports
- Windows and Mac
Pricing
- Free
- Essentials – $10 per user per month
- Professional – $17 per user per month
- Enterprise – Custom pricing
9
The most secure employee monitoring software solution
Teramind is an employee monitoring software system meant to assist companies, government agencies, and small and medium-sized businesses in tracking staff productivity, ensuring data security, and complying with laws.
Teramind’s ability to monitor employee activity on any endpoint, including remote, hybrid, or in-office employees, is one of its key features. In order to increase productivity, businesses can identify productivity trends, measure employee performance, and identify bottlenecks and redundancies. Teramind can also categorize employee-used applications and websites as productive or unproductive in order to monitor when and where work is done, as well as identify top- and low-performing employees and evaluate their work patterns.
Teramind delivers endpoint monitoring in addition to employee productivity tracking to safeguard workers and contractors globally. To enhance security operations, this includes banning harmful and high-risk actions and giving comprehensive audit trails of staff behavior. Teramind can also help businesses comply with global standards like GDPR, PCI DSS, and HIPAA by providing pre-built and customized rules and alerts that simplify compliance management.
Key Features
- Web pages and apps monitoring
- Activity blocking
- Instant messaging
- Social media activity tracking
- Data loss prevention
- User behavior analytics
- Policy and rules management
- Audio and video recording
- On-prem and cloud storage
Best Suited For
- Creative Agency
- Education
- Government
- Healthcare
- Hospitality
- Retail
- Technology & IT
- App and website tracking
- Computer monitoring
- Remote screenshots
- Alerts and messaging
- Idle/Active activity tracking
- Statistics and reports
- Windows and Mac
Pricing
- Starter – $10 per seat/month
- UAM – $21 per seat/month
- DLP – $25 per seat/month
10
User-friendly employee monitoring software solution
Interguard is an employee monitoring software solution that allows companies to remotely track their employees’ computer usage and productivity.
The software is simple to install and use, and it allows you to monitor all of your devices from a single interface. Interguard offers a number of services that enable businesses to monitor their remote workers, such as remote employee time tracking, remote employee productivity tracking, data theft, and fraud detection. Businesses can use the software to track when work-from-home workers start and end their days, monitor remote employee work hours, and verify that they perform their whole shifts. The system can help reduce the risk of employee data theft and security breaches, as well as satisfy auditors through activity recording. InterGuard turns data into usable insights and provides numerous proactive alerts for larger businesses, particularly those with a remote workforce.
Key Features
- Cloud-hosted
- Activity tracking
- Customizable dashboard
- Real-time alerts
- Customizable behavior rules
- Instant deployment
- Sensitive data protection and alerts
- Deployed on the endpoint
Best Suited For
- Construction & Specialty Contractors
- Education
- Field Services
- Government
- Healthcare
- Manufacturing
- Property Management
- App and website tracking
- Computer monitoring
- Remote screenshots
- Alerts and messaging
- Idle/Active activity tracking
- Time and attendance tracking
- GPS tracking
- Statistics and reports
- Windows and Mac
- Mobile app
Pricing
- Employee Productivity & Monitoring – $179/user/year
FAQs
Employee monitoring software’s legality is determined by a number of factors, including the unique laws and regulations in the country or state where the business is located, as well as the sort of monitoring being performed. Businesses, in general, have the right to monitor their employees as long as they do it in accordance with applicable laws and regulations.
In the United States, employers have the legal right to monitor their workers’ computer and internet use, email correspondence, and other work-related activities. However, certain methods of monitoring, like wiretapping and video surveillance, are governed by legislation that may need prior knowledge or approval from employees.
Businesses must establish a clear employee monitoring policy that defines the extent and purpose of monitoring, the sorts of actions that will be observed, and any privacy safeguards that workers should anticipate.
Ultimately, while employee monitoring software can serve as a useful tool for organizations to increase productivity and security, it is critical to balance the need for monitoring with employees’ privacy rights and to ensure that monitoring is done legally and ethically.
Employee monitoring software is a sort of technology that businesses use to track and monitor their employees’ activities in the workplace.
The technology can track a wide range of employee actions, including:
- Internet and network usage: Keeping track of the websites an employee visits, how much time they spend on each site, and what they download or upload.
- Email monitoring: The program can keep track of an employee’s email activities, including the messages sent and received.
- Screen capture: The program allows employers to snap screenshots of an employee’s computer screen, allowing them to view what an employee is working on at any given time.
- GPS tracking: If employees drive company-owned vehicles, the program may track their whereabouts in real-time.
The ideal approach to monitoring employees differs according to the type of business and the nature of the task.
These are some things to think about for different sorts of businesses:
- WFH (Work From Home): The most efficient technique to manage remote workers is to use productivity monitoring tools. These systems can monitor employee activities and offer information on how they spend their time. Time-tracking software, project management software, and screen monitoring tools are a few examples. It is also critical to develop clear communication channels to ensure that remote workers receive the assistance they require and are held accountable for their job.
- In-office: A mix of monitoring technologies and in-person supervision can be useful for organizations with employees working in an office setting. Tracking software, such as time clocks and security cameras, is included. Managers can also watch employee behavior in real-time and give directions and comments.
- Field-based: GPS tracking solutions like Workyard can be beneficial for monitoring location and job activity for organizations with employees who operate in the field. Smartphone apps can additionally be employed to gather and track data. Employees may be working in faraway places and require help and advice from their superiors, therefore communication is critical in this setting.
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