The 7 Best Property Management Software for Small Landlords in 2025

Scoring

Key Features

• Job-tracking with real-time data

• Best-in-class GPS time clock

• Job costing for all types of jobs

• Scheduling for individual workers and teams

• Reporting with analysis and insights

• Labor compliance in-app functionality

• Integration with payroll systems and workflow in minutes

Highlights

Managing rental properties as a small landlord is no easy feat and comes with unique challenges, from coordinating maintenance tasks to attending to tenant needs and tracking expenses. 

Workyard simplifies these complexities, making it the best property management software for small landlords. It streamlines task assignments, tracks real-time job progress, and ensures accurate budgeting in one intuitive platform.

Workyard excels at task management, allowing landlords to juggle multiple responsibilities, assign maintenance tasks to contractors, and track their progress in real time. Its GPS-enabled time tracking ensures transparency by verifying when and where work is completed.

Meanwhile, Workyard’s job costing capabilities automatically calculate labor and material costs, providing landlords with detailed insights into property expenses. 

Workyard’s reporting tools also allow landlords to generate customized reports for every property, making it easier to manage expenses and optimize operations.

Aside from property-specific tasks, Workyard streamlines financial management by integrating with payroll and accounting software like QuickBooks. 

For hassle-free operations, Workyard’s user-friendly mobile app keeps landlords connected to their teams and provides real-time updates.

In short, Workyard offers the tools needed to manage properties efficiently. It’s the ultimate solution for small landlords looking to take control of their property management tasks.

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Job Tracking

Sometimes, you don’t need overpriced software with all the bells and whistles. For small landlords and property managers, the best solution can be a simple job-tracking app that lets you monitor repair jobs on your rental properties.

Workyard’s job-tracking software lets you track tasks and projects, displaying them on a live dashboard. It provides key metrics like project names, geofence locations, assigned workers, and real-time updates.

Use Workyard to:

• Capture job progress with the mobile app
• Increase transparency around project activity
• Speed up business processes
• Improve billing and job estimates with labor costs

Workyard provides an overview of repair tasks and worker data, including:

Labor time and costs. Every timecard submission includes hours worked per job and/or cost codes.

Site visits. Every worker’s clock-in and clock-out is automatically captured.

Worksite vehicle trips. Relevant driving trips to each job site are tracked and recorded.

Task updates. Every worker assigned to a job can share progress updates with notes and photos.

Receipts. Workers have the autonomy to record receipts and attach them to the relevant job.

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The Workyard Android mobile app filters and displays complete tasks.

The Workyard Android mobile app filters and displays complete tasks.

Track time, projects, tasks, worksites, and more with Workyard!

Workyard’s web app displays activity such as job site arrival and departure times.

Workyard's web app displays activity such as job site arrival and departure times.

Track time, projects, tasks, worksites, and more with Workyard!

Workyard filters and displays tasks according to status ex. incomplete.

Workyard filters and displays tasks according to status ex. incomplete.

Track time, projects, tasks, worksites, and more with Workyard!

Workers can add notes, image of receipts, and logs to their assigned tasks

Workers can add notes, image of receipts, and logs to their assigned tasks

Track time, projects, tasks, worksites, and more with Workyard!

Track time, projects, tasks, worksites, and more with Workyard!

Best-in-Class GPS Time Clock

Use Workyard’s GPS tracking to monitor the progress of repair jobs. The app tracks worker location and status using live phone-based GPS.

Workyard automatically logs workers’ start and end times on repair jobs, recording their arrival and departure times. During work hours, you can view repair workers and maintenance teams on Workyard’s live map.

Workyard also ensures accurate reimbursement of vehicle trips by calculating mileage and journeys via GPS.

Its GPS solution minimizes errors in time cards and timesheet records, increasing transparency both in labor and time costs.

Job Costing

Workyard’s live cost tracking captures repair job and maintenance costs for you by recording and analyzing time card submissions as soon as they come in.

Filter and group job costs by:

• Employee
• Project type
• Duration of project
• Cost code
• Date

The app automatically calculates job costs for each repair job and maintenance task as soon as workers submit their time cards and logs. The platform calculates job costs for every maintenance worker and updates your job costing dashboard in real time.

If you’re using an existing account system, you can use Workyard to synchronize job cost data and time sheets to simplify processing.

Scheduling

Need to assign maintenance teams to multi-location, multi-day jobs? Use Workyard’s visual calendar to simply drag and drop tasks to team members.

Use Workyard’s construction scheduling software to:

• Schedule multiple jobs for any team member (or several team members to the same job)
• Assign job duration from start to completion
• Add to-do checklists to each job
• Track scheduled jobs by status
• See schedules by week, month, or task
• Organize schedules by job type, deadline, date, and others
• Repeat scheduled projects or tasks

Workyard’s mobile app syncs repair and maintenance team members’ schedules in real time, keeping everyone on the same page.

Start a free trial today Book a demo

Select team members for tasks on Android mobile like Google Pixel 6 Pro.

Select team members for tasks on Android mobile like Google Pixel 6 Pro.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Workyard’s daily task list view of all tasks using Mac Sequioa and Chrome browser.

Workyard's daily task list view of all tasks using Mac Sequioa and Chrome browser.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Use color coded labels for tasks in Workyard’s tablet mode.

Use color coded labels for tasks in Workyard's tablet mode.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Set task frequency in Workyard’s mobile app using your tablet

Set task frequency in Workyard's mobile app using your tablet

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Reporting

You can also use Workyard to create customizable reports and dashboards to derive insights into your workforce management.

Create the following reports in minutes:

• Time cards (detail, summary)
• Time card notes
• Time off summary
• Pay period time
• Project and cost code time (detail, summary)

Generate and customize the following report types within Workyard:

Task report. Filter and group entries by time, cost code, and project code.

Project report. Create project reports on a daily, weekly, or monthly basis.

Progress report. Export current project notes in PDF and CSV format, including image attachments.

Employee time report. Create reports on teams’ worked hours, labor costs, and activity on job sites.

Start a free trial today Book a demo

Workyard interface for downloading task reports by project.

Workyard interface for downloading task reports by project.

Better data helps construction companies make more money – see how!

Spreadsheet displaying employee clock-in and clock-out times in Workyard.

Spreadsheet displaying employee clock-in and clock-out times in Workyard.

Better data helps construction companies make more money – see how!

Workyard’s time card report for a worker with detailed work hours.

Workyard's time card report for a worker with detailed work hours.

Better data helps construction companies make more money – see how!

Better data helps construction companies make more money – see how!

Labor Compliance

Let Workyard handle compliance with its built-in labor guidelines. The app automatically creates audit trails and documents time records for every repair and maintenance team member.

Workyard fully complies with the Fair Labor Standards Act (FLSA) and keeps records in an online archive you can search anytime.

Use Workyard to set rules for mandatory breaks and overtime by state and stay compliant with labor regulations.

Integrations

Workyard integrates with popular accounting and payroll systems. Its native integrations include QuickBooks, Gusto, Oracle NetSuite, Rippling, and more.

After integrating with your existing systems, use Workyard to export employee and project data for streamlined billing, invoicing, and job cost reporting. Workyard also exports data to CSV for use in Microsoft Excel and Google Sheets.

Feel free to use Workyard’s Developer API to connect to more systems not already on the list.

Reviews

Workyard users praised the app’s reliability, citing its time-tracking accuracy as a great advantage.

iOS user William’s review says the app saves him time:

How greatWorkyard mobile app is ⭐⭐⭐⭐⭐ 
More convenient sufficient, and less time consuming. This new technology helps workers sign in and sign out in a more sufficient way as far as having to go to a machine Wait in line and then signing her up and with so much new technology at hand, the Workyard app is just brilliant.

Android user Lou Minor says Workyard simplifies timesheet management:

⭐⭐⭐⭐⭐ 
Definitely helps with organizing job sites work crew time cards

Workyard user Bill K. says the app helps him with project estimates and accounting:

New Construction/ Maintenance Contractor ⭐⭐⭐⭐⭐ 
Overall: This app has provided me the ability to gather Real Time information that I needed to more accurately estimate projects, along with accounting information (mileage and Travel Time), eliminating paper logbooks. The Image and Notes feature provides me back-up, when needed, and insight of jobsite conditions, problems, record-keeping, confirmation, etc. The “reminders” of being within project geo-zones is very helpful. A few quirks need to be worked out but the Support Team is Exceptional!

Pros: Customizable Cost Coding for each Project

Cons: Difficulty in correcting/ adjusting time entries, particularly when an entry was missed, without sometimes voiding other entries already made.

Pricing

Scoring

Key Features

• Vacancy marketing on the Zillow family of websites

• Tenant screening with background checks

• Leasing with legal document e-signing

• Automated accounting with income and expense tracking

Highlights

Stessa is a financial technology platform designed for rental property investors. The app helps property owners and investors centralize tasks and transactions in one platform.

Stessa helps you market vacant rental properties on Zillow’s family of websites to increase your reach to potential high-quality tenants. It then helps you screen tenants with comprehensive background checks and full credit reports.

The app enables you to streamline leasing with tailored leases and other legal documents. It offers e-signature capture via DocuSign for over 60 legal documents.

The platform automates accounting with its single-entry feature and tracking for both income and expenses.

Stessa did not list integrations at the time of review, but did mention a partnership with tenant screening service RentPrep.

Reviews

Stessa users love the app design, but say its features need to be more robust.

iOS user Jhatf says the app delivers basic accounting functionality:

Cartoon version of Accounting ⭐ 
If you want to just play around and play accountant for one property, this is fine. But this app is not useful for really accounting or tracking purposes. Very limited features, like bulk transaction sorting. It says it has it, and even shows some screen shots of how it works, but what is in the screen shot is not available in the IOS app. Maybe it is available on the online version, but when you click on “sign in” from a browser, it just opens the app.. when using an IPAD. This seems like an app in early development or just a quick app put together in an effort to look nice and sell… it doesn’t seem to be a realistic for actual use. Try Waveapps or make an excel spreadsheet. if you are looking for something fee. Waveapps is also not user friendly for more than one property. But if you just have one, setup an account just for it and it will work fine.

Stessa user Nicholas H. says he wants to make the relationship work, but Stessa isn’t doing its part:

I wanted to love Stessa, unfortunately the features fall short ⭐⭐⭐ 
Overall: The major issue I have with Stessa is when Stessa downloads your transactions from the bank it will remove some automatically. Customer service said it was just removing duplicates. Anyone that is in property management or owns and operates rental housing knows many transactions are going to be the exact same. Rent doesn’t change by month, and many bills are the exact amount each month, like mortgage payments. Stessa would regularly remove 10-20% of the transactions, and the even worst part is it wouldn’t say it did. They just wouldn’t show up. I only noticed it as the reports looked WAY off. To get correct reports through Stessa I would have to download the CSV file and compare it to my bank CSV file. Then I would have to enter the transactions manually. It isn’t worth it. At the VERY LEAST we should have the option to turn off “removing duplicate transactions”. I’ve mentioned this to customer service more times than I can count and they never do anything.

Pros: The design of the site was very intuitive. Useful and pretty reports.

Cons: Pretty reports are useless as there is a serious bug in Stessa software, specifically how it processes transactions downloaded from your bank. I noticed it when I first signed up to this site several years ago and have messaged customer service numerous times. Occasionally it gets fixed but then goes right back to being broken again. I’ll describe the specific issue below.

Pricing

Scoring

Key Features

• Maintenance request management via the tenant portal

• Expenses management with category and time filters

• E-signature capture for documents

• Property condition reports

• Tenant communication channel

Highlights

TurboTenant is rental property management software for landlords and rental property owners. It offers tools for advertising properties, managing rental applications, tenant screening, and record-keeping for maintenance requests.

The software lets tenants submit issues and requests for repair from their portal. Tenants can attach photos and notes to work orders and select their preferred time for repair jobs. The app provides a paper trail of all maintenance jobs performed on specific units.

You can track and store repair job expenses on the platform. Expense records can be filtered by rental unit, category, and time.

The app also captures e-signatures for online agreements and documents and lets you communicate with tenants via its in-app messaging channel.

TurboTenant generates condition reports about rental properties to help you avoid disputes and unnecessary repair job expenses.

TurboTenant did not list any integrations but announced its partnership with REI Hub, which allows synchronization with external landlord accounting software.

Reviews

TurboTenant users love the app’s ease of use, but some users want a more manager-centered mobile experience.

iOS user GoldyGopher_00 says he wants more manager-centered features from the app:

Great Website, Disappointing App ⭐ 
I expected a lot more from this app as a landlord. It’s like they built an app just to have an app and never talked to a single customer about what would actually make building an app useful.
Here’s a tip to the Product Manager running this; Only include features a landlord would use on a daily or weekly basis. This includes:

1.Accounting/expenses – the main tab should be adding accounting transactions. This is the most compelling reason to have an app on your phone that you use almost every day.

2.Maintenance – managing your maintenance requests from an app would be very helpful.

3.Payments – visibility into payments frequently would be great.

4.Messages – managing all messages and responding quickly through an app would be great.

The app currently only has functionality you would want to use a computer for, not an app.

TurboTenant user Shane J. says the app was easy to use, but voiced concerns about data privacy issues:

We didn’t have the best experience ⭐⭐ 
Overall: We wouldn’t use them again. We have since asked numerous times for them to stop sending us soliciting emails and while we haven’t received any as of yet the day this review is being written we have received them almost every day leading up to it. So just be aware of Turbo Tenants down sides and you determine if Turbo Tenant is worth the chance for you.

Pros: We thought Turbo Tenant had ease of use going for them.

Cons: So we liked the ease of use of Turbo Tenant but heaven forbid you ever have an issue. You likely won’t correspond with the same person if you even get a correspondence. We received a notice that our account was suspended and they didn’t specify why. We sent them numerous emails inquiring as to why. We did not receive a single response (they don’t have a number to call…very odd) and we no longer have access to the database of people that were interested in our rentals. So now Turbo Tenant gets to keep and do god knows what with those client’s information.
So if you are going to try turbo tenant, I’d highly recommend you figure out how to export the leads to another source to ensure those people’s information isn’t being used or sold because Turbo Tenant does not have a method of exporting those leads which we felt was a bit odd as well. Other than those issues, Turbo Tenant wasn’t all that bad but we’ve since found a much more user friendly company that allows for exporting applicants via CSV file. Best wishes.

Pricing