Managing and tracking time for hourly employees and generating accurate timesheets can be a challenge, especially in busy industries with many teams in the office and out in the field.
Luckily, there are powerful mobile employee timesheet apps on the market that will help you track hours, generate the most accurate timesheets, audit them and even export all the data to the payroll systems of your choice automatically avoiding data entry.
With so many choices out there, this article helps you filter through the noise and find an app that works for your business most importantly saving you time and money.
Features to Consider When Picking an Employee Timesheet App
Different industries, businesses, and teams demand specific methods for creating accurate timesheets. Some office employees will easily track time, however, others on the construction site might face additional challenges. That is why it is critical to discover the proper timesheet software that knows your business and provides feasible, easy-to-implement solutions.
Here are a few things to consider while selecting the ideal app for your business.
The app is focused on your industry
With so many employee time-tracking software on the market, you should select one that knows your industry’s specific needs and discovers the best solutions. You can’t expect healthcare staff and construction workers to use the same app, so you should focus on finding the perfect app that knows what you need.
With the right timesheet app, you will be able to effortlessly track hours, audit timesheets, and manage payroll all from any device you choose on the go.
Accurate GPS
A reliable employee time tracking app needs to have a powerful and accurate GPS to back up all the data collection and ensure only the hours worked are the hours paid. So, if your employees are not strictly based in the office it’s a good idea to look for an app that has a GPS built-in and allows you to closely monitor employee locations, easily track time and report any inconsistencies.
Built-in compliance
Precise time tracking and accurate GPS can assist you greatly, but the ideal timesheet app for your business must include built-in compliance. This can include automatic reminders for employees to clock in and out, take required breaks, and even compute overtime, which can be rather restrictive in some states such as California.
With built-in compliance, you can be confident that you are on the right track and are automatically adhering to all state and federal rules and regulations.
Integrations with payroll and accounting software
Data gathered and generated on timesheets should be easily exported to your accounting and payroll systems, so pick an employee timesheet software that includes all of the integrations you might require. These easy-to-use integrations can help you reduce the number of errors associated with timesheet reporting and payroll, saving you thousands of dollars per employee.
Ease of adoption
Even in the busiest industries, dependable and helpful employee timesheet software must be simple to set up and use. When choosing the right software for your company, make sure it is simple to use, has user-friendly dashboards, and does not require any further training. Your staff must be able to log hours, clock in and out with a few clicks, and focus on the job at hand rather than tedious paperwork and timesheets.
1
Best for Construction & Field services
39 reviews
69 reviews
11 reviews
Workyard’s employee timesheet software is ideal for construction, home services, and contractors that need to manage and precisely track employee hours in even the busiest schedules.
The Workyard app has every feature you need and use on a daily basis, including GPS-powered time tracking, actual employee locations with geo-fencing settings, and simple clocking in and out for the most accurate timesheets. Furthermore, the Workyard all-in-one scheduling and timesheet software integrates with major payroll systems to allow quick exporting of prepared timesheets, as well as built-in compliance, to guarantee you are in accordance with all state laws and regulations.
Capterra best-scored app with 5 stars
Reduced overall payroll mistakes by up to $2,000 per employee
Easy implementation and adoption
Used by thousands of specialty and general contractors
Accurate time tracking
Workyard timesheet software provides the most exact and accurate time tracking, making it easy to track, manage, and record each minute your employees worked on a project.
With a precise and dependable method of tracking time and generating timesheets, you can save thousands of dollars on payroll mistakes while also increasing employee productivity. With the ideal timesheet app such as Workyard, you can ensure that every hour of overtime is paid, mileage is tracked, and timesheets have all of the information required for the most accurate payroll and accounting process.
Precise GPS tracking
The entire Workyard system is driven by precise and cutting-edge GPS technology, allowing you to monitor your employees‘ actual location, automatically track hours, mileage, and travel time, and even report any inconsistencies back to the office.
You can simply manage your field workers, make better schedules, and change plans on the go with a precise GPS tracking system, all from your mobile device or desktop.
Smart alerts
Once the timesheets have been generated using precise GPS and time-tracking Workyard applications, they can be reviewed and approved in just a few clicks.
The system has smart alerts that will notify you of any potential errors or inconsistencies in timesheets. This can include clocking in later than usual, clocking in outside of the geo-fence, clocking in while driving, or a lack of accurate GPS information. This allows you to be more cautious with specific audits and identify which timesheets require additional attention and time before approval.
Easy timesheet creation and editing
Using the bulk toolset in the Workyard timesheet app, you can simply generate and modify several timesheets at once. You can copy the supervisor’s timesheet and apply the same parameters to the whole crew using this feature.
Bulk timesheet production and editing can save you a lot of time and manual labor that would otherwise be spent on calculations, and with GPS-enabled tracking and smart notifications, you can be confident that all the data is accurate.
Integration with accounting and payroll systems
Workyard’s seamless integrations with payroll systems such as QuickBooks, Sage, and Gusto are one of the top features that make it the best employee timesheet app on the market. You will save a lot of time and drastically reduce costly errors by exporting timesheets to your payroll system this way.
Key Features
- Easy-to-use time clock app for field employees
- Reminders and alerts for employees
- GPS-powered time tracking
- Time tracking with automatic detection of driving trips, mileage, and travel time
- Payroll integrations with QuickBooks, Gusto, and ADP
- Creating and editing multiple timesheets at once
- Reviewing and approving timesheets in minutes
- iOS and Android-supported apps for audit, editing, and approval of timesheets on the go
- Automatic labor cost reports based on time tracking job sites, and cost codes
Pricing
- Free trial – 14 days free without any additional credit card information
- Time Tracking – $6/mo per user + $50/mo company base fee
- Workforce Management – $13/mo per user + $50/mo company base fee
- Large Workforces – Customizable solutions for companies with more than 50 workers
2
Best for Healthcare
1.4K reviews
1.3K reviews
4.3K reviews
Clockify is the online timesheet app you need for healthcare personnel that allows for simple team management.
The Clockify software provides free solutions for monthly and hourly employees, tracking hours, and attendance doing all calculations automatically, and even paying across teams or projects via payroll integrations. Clockify generates digital timesheets that eliminate the need for endless paperwork, calculations, and physical timesheets, allowing your healthcare personnel to focus on patients instead.
Timesheet software used by over a million users
Over 120K new users each month
24/7 support
Digital timesheets
Clockify changes the way we used to log in hours and allows healthcare employees to use the Kiosk to easily clock in and out, automatically creating the most accurate digital timesheets. This way you can be sure that your employees are spending more time with patients and less time manually tracking hours worked.
Employee-focused timesheets
Your employees can use the Clockify timesheet app to enter how much they’ve worked on any device available, including mobile iOS and Android devices, or through the web browser on their desktops.
Employee reports
With the Clockify timesheet app you can have a better look into employee timesheets, hours worked, who worked overtime, and even see who is going away on vacation. Automatic reports generated can help you stay on top of expenses, scheduling, and shift coverage.
Timesheet editing, approval, and exporting
The Clockify app offers features such as automatic reminders for logging in the missing time that helps you get all the information you need before locking, reviewing, and approving timesheets for payroll. With great payroll and accounting integrations, you can be sure you are saving time and money while reducing errors.
Key Features
- Timesheet activity selection and templates
- Timesheet reminders
- Easy timesheet submission and approval
- Payroll and accounting integrations
- Reporting and timesheet exporting
- Clocking in and out with the Kiosk and PIN
- Precise time tracker
Pricing
- Free unlimited plan
- Basic plan – $ 3.99 per user/month/annually or $4.99 if billed monthly
- Standard – $ 5.49 per user/month/annually or $6.99 if billed monthly
- Pro – $ 7.99 per user/month/annually or $9.99 if billed monthly
- Enterprise – $ 11.99 per user/month/annually or $14.99 if billed monthly
3
Best for Manufacturing and Warehouse
93.3K reviews
26.1K reviews
5.8K reviews
QuickBooks is one of the best project management and timesheet software on the market, especially for teams who work outside of the office, such as those in warehousing and manufacturing.
The QuickBooks mobile app is simple to use and generates quick timesheets on any iOS or Android device. With features like crew clocking in and out, project tracking, payroll integrations, and streamlined scheduling, you can be certain that time theft is avoided and time tracking is enhanced for the ideal timesheet creation.
QuickBooks Time is used by thousands of small and medium-sized enterprises worldwide
Saving an average of 4% on payroll costs
Over 75,000 five-star reviews
Mobile timesheets
Your employees can easily clock in and out using any Android or iOS device, including tablets. With the Kiosk option included in the QuickBooks timesheet app, your workers can click and easily generate timesheets, accurately track hours and have a better overview in general on the user-friendly dashboard.
With the added Crew app you can manage multiple timesheets at once and even allow your employees to clock in and out as a group.
Timesheet signatures
Timesheets are not only easily created on mobile devices, but your employees can also capture signatures for project sign-offs and easily sign all the paperwork in digital form. This reduces the time and manual labor usually spent on tedious paperwork and increases the time your employees are focused on the task at hand.
Integrations with different ERPs
Directly from the timesheet app, QuickBooks will allow you to add time rounding, generate analytical reports, and submit timesheets for payroll. Integrations with multiple EPRs make the payroll process easier, and QuickBooks is one of the most popular payroll systems, to begin with.
Key Features
- Mobile app with GPS
- Timesheet signatures
- Simplified payroll and invoicing
- Time clock kiosk
- QuickBooks integration
- Real-time reports
- Mileage tracking
- Project estimates vs actuals reporting
Pricing
- Free trial for 30 days
- Elite – $40 per month + $10 per user per month
- Premium – $20 per month + $8 per user per month
4
Best for Professional Services
79 reviews
712 reviews
1.3K reviews
Hubstaff timesheet software provides automatic solutions for your professional services and makes it simple to cut administrative work, analyze expenditures, and better manage your team. You can quickly increase the hours worked, manage billable hours, log time, and export everything for payroll and invoicing to your clients with the simple Hubsftaff timesheet software. All of your employees can create timesheets digitally using time-tracking apps that are available for iOS, Android, Windows, and Linux devices.
Over 40,000 customers choose Hubstaff
Massive ROI and competitive advantage
Integrations with Asana, Jira, Salesforce, Paypal, Wise, and QuickBooks
Accurate timesheets
With Hubstaff time sheets you can have a better overview of the exact time your employees clock in and out, generate daily and weekly reports, set budget limits, and even have billable and non-billable hours.
Timesheet approvals
Automatically created timesheets are based on individual user timekeeping settings making the entire process of submitting and approving the timesheets faster and easier. With added features that lock the time for changes, you can be sure the data entered is not susceptible to random edits and thus more reliable.
Increased employee productivity
With an accurate and reliable way to track time, Hubstaff offers a way to spot and manage idle time detection and real-time user activity on the dashboard. In addition, you can choose to add employee screenshots for an added layer of security that everyone is doing their best.
Key Features
- Exact time entries
- Weekly or daily timesheet overviews
- Weekly budget limits
- Billable and non-billable hours
- Per-user timekeeping settings
- Automated approval workflows
- Lockable time to avoid late changes
- Idle time detection
Pricing
- Free trial – 14 days without credit card info
- Desk Starter – $7 per user monthly
- Desk Pro – $10 per user monthly
- Enterprise – Get a customized plan
5
Best for Freelancers
17 reviews
13.4K reviews
78 reviews
The Timesheet mobile app for time tracking and timesheets is an excellent method for freelancers to improve their workflow, increase productivity, and conveniently prepare and submit invoices. The Timesheet app includes all of the features needed to make any freelance work easier to manage, keep on top of assignments, and personalize the platform experience.
4.8 stars on Capterra
GDPR-compliant data center and SSL encryption for safe data storage
Integrations with Chrome, Zapier, and QuickBooks
Simplified time tracking
With specialized WLAN and geo-fencing options, you can easily track time on your mobile phone by picking the right automation type. The Timesheet app will track your time even when the app is not opened, thanks to your specific location.
Accurate feedback and analytics
Even freelancing workers need detailed and accurate task tracking and feedback with analytics. With the Timesheet app, you can easily create and analyze your daily, weekly, and monthly reports and track your time spent working. This way you can make better schedules and increase your productivity by planning ahead.
Comprehensive exports and invoice management
With the Timesheet project management app, you can easily create seamless data exports and use the spreadsheets on other platforms or with your payroll software. In addition, the Timesheet app makes it easier to create automated or custom invoices and send them to your clients for a faster and easier payment process.
Key Features
- Simplified time tracking
- Project and task management
- Accurate feedback and analytics
- Cost management and maximized profit
- Detailed Excel and CSV exports
- Custom and automated invoices
- Integrations with QuickBooks, Zapier, and Chrome
Pricing
- Free trial – Basic
- Plus – $5 / month
- Pro – $10 / month
6
Best for Retail
24 reviews
774 reviews
421 reviews
Jibble is a unique fully-free time tracking and timesheet tool with unlimited users and possible upgrades. The Jibble software is ideal for retail business owners, and the free edition may be sufficient for smaller teams.
The Jibble app is really simple to use and provides a better perspective of your staff, real-time hours worked, overtime, scheduling, and thorough statistics. The program will assist you in creating correct timesheets for payroll processing and automated calculations.
Tens of thousands of users love Jibble’s timesheet app
FREE printable monthly timesheet templates
Jibble is built on robust yet modern platforms and runs on an ASP.NET framework
Employee mobile time tracking
See in real-time how many hours each of your retail employees has worked, keep a close eye on overtime hours, and rely on the Jibble app to do all the calculations for you, automatically. Your employees can use any smart device to easily clock in and out, and you can have a better overview of the productivity and assignments on the same Jibble dashboard.
Detailed analytics & feedback
With precise hours and data collected, you can create elaborate productivity analyses and track daily, weekly, and monthly timesheets for every team member. This will help you get a better perspective on time spent on certain projects and allow you to make optimal schedules and plans to improve time utilization.
Payroll-ready timesheets
Jibble’s precise and accurate employee time tracking software makes it simple to prepare dependable timesheets that are ready for payroll or accounting services. You can simply save a lot of time and manual labor wasted on tedious paperwork by automatically calculating worked hours and overtime.
Key Features
- Easily manage timesheets on mobile
- Detailed analytics & feedback
- Payroll-ready timesheets
- Export timesheets
- Get the insights you need with advanced filters
- Timesheet approval workflows
- Flexible overtime settings
Pricing
- Free trial – Forever with upgrade options
- Premium – $2.00 /month
- Ultimate – $4.00 /month
- Enterprise – custom
7
Best for Hospitality & Leisure
2.5K reviews
12.3K reviews
597 reviews
Deputy is an excellent time-tracking app that allows supervisors to collect and process timesheets either individually or in bulk.
When you have a large number of employees in the hospitality and leisure industry, the Deputy time clock app provides built-in legal compliance and real-time information. The schedules are created on the fly using a simple drag-and-drop function, and you can be confident that all shifts are covered, while timesheet exporting is straightforward and easy.
Over 330,000 users rely on Deputy
Glowing 4.7 average scores on all platforms
AI-powered time-tracking app
Touchless employee time clock
With the innovative Deputy kiosk, your employees can clock in and out without touching any devices and only use face and voice recognition features. This can be a very fast and hygienic way to interact with the dashboard, and ensure all the hours are logged in while providing the safest environment for your employees and your clients.
Timesheet management
The precise and easy-to-use time clocks from Deputy create timesheets that managers can review and approve in just a few clicks. Everything is safely logged in and the timesheets can be approved in bulk to save time or individually if there is a need for that.
Payroll integrations
Deputy offers great payroll and accounting software integrations that allow managers to approve and export timesheets in just minutes. This way you can save time on paperwork and rely on the Deputy for all automatic calculations and know that you are on the right track with the built-in compliance.
Key Features
- Unlimited timesheets/month
- Employee and auto-scheduling
- Custom Timesheet Fields
- Schedule Templates
- Payroll integrations
- POS integrations
- Tasking
- SMS & Email Notifications
Pricing
- Free trial – Up to 31 days, 24/7 support, no credit card required
- Scheduling – $3.50 per user per month billed monthly
- Time & Attendance – $3.50 per user per month billed monthly
- Premium – $4.90 per user per month billed monthly / $4.20 per user per month billed annually
- Enterprise – custom pricing for Enterprise clients
8
Best for Agencies
47 reviews
581 reviews
569 reviews
TimeCamp smart timesheets are an excellent choice for organizations who wish to manage time and produce timesheets without the hassle of cumbersome and error-prone paperwork. Automatic approvals and reminders, comments and feedback, and daily or weekly timesheet approvals are all available with TimeCamp.
Everything is kept on a single dashboard for easy access, and with various integrations with Asana, Jira, Trello, Google Calendar, and others, you can be confident that your time tracking and team management are enhanced.
Trusted by 18,000 teams all over the world
Integrations with Trello, Google Calendar, Jira, Asana, and others
Over 587K approved timesheets
Timesheet approvals
With TimeCamp easy and smart timesheet creation based on the accurate time clock you can approve the timesheets at any point you want. It can be a daily, weekly, or monthly schedule for your business and the customizable solution you are looking for.
In addition, the timesheet approval can be set as automatic or with special reminders and notifications for a faster approval process. Every timesheet can be edited and comments added for correct data collection and better compliance.
One-click time tracking
TimeCamp has an accurate time tracking mechanism that is fully automated and keeps track of time while your employees focus on the tasks at hand. The time clock creates graphic timesheets where you can add, adjust and delete time entries for additional accuracy. It’s a great solution for agencies with a lot of different tasks and employees that need to be tracked, as you can search the dashboard by keywords and generate elaborate reports to boost employee productivity.
Key Features
- Time rounding
- Timesheet approvals
- Custom report
- Management roles
- Team productivity tracking
- XLS reports export
- Unlimited integrations
- Billable time & budgeting
Pricing
- Free trial – 14 days
- Basic – $7 per user per month billed monthly
- Pro – $10 per user per month billed monthly
- Enterprise – custom pricing for Enterprise clients
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