The 8 Best Employee Monitoring Software Solutions for 2025

Scoring

Key Features

• High-accuracy GPS time clock for field workers

• Live map-based team view for real-time location tracking

• Detailed tracking of travel time, driving route, and mileage

• Real-time job progress and labor cost tracking

• Customizable dashboard and employee productivity reports

• Out-of-the-box accounting and payroll integrations

Highlights

Workyard is a leading employee monitoring software tailored to improve workforce accountability, productivity, and compliance. With GPS tracking, automated time logging, and real-time updates, Workyard provides businesses with the tools they need to manage their teams effectively and efficiently.

Key Employee Monitoring Features

• Real-Time GPS Tracking: Tracks employee locations and work activities during shifts, ensuring transparency and accountability.
• Automated Time Logging: Uses geofencing to log work hours automatically, eliminating manual errors and ensuring precise records.
• Live Activity Monitoring: Provides managers with real-time data on employee status, task progress, and locations, enabling proactive management.

Advanced Tools for Employee Monitoring

• Mobile App Access: Allows employees to log their hours, update task statuses, and share work notes directly from their devices.
• Customizable Dashboards: Centralizes workforce data, including attendance, time logs, and task updates, for easy access and monitoring.
• Compliance Tracking: Ensures adherence to labor laws by tracking breaks, overtime, and work hours, creating an audit trail for legal protection.

Business Integrations

• Payroll and Accounting Sync: Integrates seamlessly with QuickBooks, Gusto, and other tools, automating payroll and aligning time tracking with financial systems.
• Detailed Reports: Generates insights on employee productivity, attendance, and labor costs, helping managers make data-driven decisions.

Easy to Use and Practical

• Intuitive Interface: Simple design makes employee monitoring easy for managers and employees, reducing training time and ensuring widespread adoption.
• Real-Time Alerts: Sends notifications for irregularities like missed clock-ins, overtime, or unauthorized activity, ensuring quick resolution.

Improve productivity and accountability with Workyard’s monitoring tools!

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Precise GPS Time and Geolocation Tracking

Workyard’s GPS-enabled time clock provides unmatched accuracy in tracking your team’s hours and locations. This ensures that every hour worked is accounted for and eliminates time theft or manual errors.

Automatic Clock-Ins and Clock-Outs

With geofencing, employees are clocked in when they arrive at a job site and clocked out when they leave, reducing manual input and improving accuracy.

Example: A technician arriving at a remote site is automatically logged in, allowing them to focus on their work without worrying about timekeeping.

Real-Time Location Monitoring

Managers can view the exact locations of their employees on a live map, ensuring transparency and accountability.

Example: For urgent tasks, dispatch the nearest available worker using real-time location data.

Mileage and Route Tracking

Workyard tracks driving distances and routes, helping businesses calculate reimbursements accurately.

Example: A worker traveling between multiple job sites has their mileage logged automatically, ensuring fair reimbursement.

Offline Functionality

The app works in areas with poor reception, syncing data once a connection is restored.

Example: Workers in remote locations have their hours tracked without interruption, ensuring accurate records.

With Workyard’s GPS tracking, businesses can trust their time and attendance records while improving efficiency.

See why 50,000+ workers and over 10,000 contractors use Workyard (and why construction managers like you gave it a stellar score of 4.9 / 5 on Capterra). Explore Workyard and start a 14-day free trial today to see how we can speed up your construction and workforce management.

From site to office, track seamlessly with Workyard’s GPS features.

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Enhance operational efficiency with reliable GPS data from Workyard.

Robust Task Management with Live Labor Cost Tracking

Workyard goes beyond basic employee monitoring by providing task management tools that enhance collaboration, track progress, and manage costs in real time.

Task Tagging

Employees can tag their hours to specific projects or cost codes, ensuring accurate labor cost allocation.

Example: A crew working on a plumbing project tags their hours to “installation” or “repairs,” providing detailed cost tracking.

Real-Time Cost Insights

Workyard calculates labor costs automatically, helping managers identify budget overruns before they become problems.

Example: For a roofing job, monitor how much labor is spent on preparation versus installation to identify inefficiencies.

Collaborative Tools

Managers can assign tasks with detailed checklists, and workers can upload photos, receipts, and notes directly to tasks.

Example: A team installing HVAC units uploads progress photos and notes, keeping the manager updated in real time.

Workyard’s task management tools ensure that every employee knows what to do, when to do it, and how to do it, improving overall productivity.

Control costs and forecast more accurately with Workyard.

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Control your project finances better with Workyard’s job costing. Discover how!

Customizable Reports on Employee Attendance and Performance

Workyard’s reporting tools provide actionable insights into employee attendance, task performance, and project costs.

Attendance Reports

Generate detailed timesheets, summaries, and attendance patterns to optimize scheduling and staffing strategies.

Example: A manager creates a weekly attendance report to identify trends like tardiness or absences and address them proactively.

Project Performance Reports

Analyze hours worked, labor costs, and mileage for each project to evaluate profitability.

Example: After completing a project, review a report showing total hours and costs spent on each task to improve future planning.

Top and Weak Performers

Filter reports by employee to identify who is excelling and who needs additional support or training.

Example: A report shows that one technician consistently completes tasks ahead of schedule, making them a candidate for leadership training.

Workyard’s customizable reports help managers make data-driven decisions to improve workforce efficiency and project outcomes.

Gain a competitive edge by leveraging detailed reporting and analytics from Workyard.

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See the bigger picture with advanced reporting features in Workyard.

Easy Integrations with Accounting, Payroll, and Other Business Apps

Workyard integrates seamlessly with payroll, accounting, and business management systems, saving time and reducing manual errors.

Native Integrations

Connect Workyard with QuickBooks, ADP, and Gusto to automate payroll and billing processes.

Example: Employee hours tracked in Workyard are automatically synced with payroll systems for faster processing.

Developer API

For businesses with unique needs, Workyard’s API allows for custom integrations with other tools.

Example: Connect Workyard with a CRM system to sync client and project data for better workflow management.Workyard’s integrations ensure that employee monitoring data flows effortlessly into your existing systems.

Customize data management by integrating Workyard with your existing business software.

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Boost efficiency with Workyard’s tailor-made integrations. Experience now!

Reviews

Workyard’s mobile app specializes in field-based time, location, and mileage tracking. This sets Workyard apart from other employee monitoring software solutions designed to only track computer activities.

Workyard has generated mostly positive reviews across different review platforms. Most users note how accurate its GPS tracking is and how convenient its automatic clock-in/out functionality is for busy field employees. Let’s go over some select user reviews for Workyard.

The iOS user below won’t have to endure long queues just to clock in for their attendance, thanks to Workyard’s convenient mobile time clock.

iOS Review:

How great Workyard mobile app is – ⭐⭐⭐⭐⭐ 
“More convenient sufficient, and less time consuming. This new technology helps workers sign in and sign out in a more sufficient way as far as having to go to a machine Wait in line and then signing her up and with so much new technology at hand, the Workyard app is just brilliant.”

The Android user below loves how Workyard simplifies tasks–from clocking in and switching between two projects to posting job progress updates.

Google Play Review:

⭐⭐⭐⭐⭐ 
“Great app, makes clocking in and out effortless. Also switching job sites is quick and easy. Great features, including posting job descriptions, progress and pictures.”

The Capterra user review below likes Workyard’s geofencing feature, which allows managers to track exactly when employees start or stop working at the job site.

Capterra Review:

One of the easiest time tracking apps – ⭐⭐⭐⭐⭐ 
“Overall: I highly recommend this app and the services and support that the workyard employees provide.
Pros: I personally like the geofence feature to know exactly when each employee starts and stops at a job site.
Cons: The ease for each employee to adjust break times and start stop times”

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and tIme clock kiosk, intuitive contractor scheduling, construction cost tracking tools, and construction time tracking, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Pricing

Scoring

Key Features

• Visual productivity dashboards for measuring the team’s progress

• Team productivity report with a breakdown of time spent on each activity

• Automated time tracking with flexible monitoring schedules

• Integrations with popular CRMs and project management apps

Highlights

ActivTrak’s comprehensive productivity reports allow you to examine your team’s work habits in depth, tracking everything from the time spent on productive versus unproductive activities to how each team member is performing against set goals.

ActivTrak helps you determine which one from remote, in-office, or hybrid work environments yields the highest productivity. It also provides real-time insights into employees’ active, passive, or offline statuses and the applications or websites they use.

On the flip side, ActivTrak lacks a mobile app, which can be a hassle for some managers who need to check on team productivity while on-site. Additionally, ActivTrak only offers annual payment plans, making it inconvenient for businesses that prefer or require monthly billing.

Reviews

ActivTrak’s biggest selling point is its customizable and insightful reporting features. Unfortunately, the app is only made for computer monitoring, with its lack of a mobile app a serious dealbreaker for construction and other field-based businesses.

While the Capterra user review below applauded ActivTrak’s monitoring features, it also noted the app’s rigid pricing, which basically alienated users who prefer monthly billing instead of being tied to an annual subscription.

Capterra Review:

It helped track my employees in stealth mode. I can judge behavior of my employees and keep eye on. – ⭐⭐⭐⭐⭐ 
Pros: Recent screen shots help get overview at a glance about what your employees doing. One can monitor from anywhere or on the go. website blocking is very easy and its very difficult for employees to track whats going on their system. For home users its free to monitor 3 computers with enough data
Cons: Price is bit high as compared to other solutions. Also paying annually is also a paid and they don’t offer monthly payment options.”

Pricing

Scoring

Key Features

• Built-in time tracker and timesheets for remote work monitoring

• Real-time tracking of online activities, hours worked, and earnings

• Employee activity goals with achievement badges when KPIs are hit

• Optional location tracking with geofencing for field workers

• Integrations with over 30 apps, including QuickBooks and Gusto

Highlights

Hubstaff is a remote employee monitoring software with an integrated budget management system.

After creating to-dos and assigning them to team members for time tracking, Hubstaff lets you set project or client budgets based on either total costs or hours.

Hubstaff’s automated notifications keep you informed as you approach or exceed your budget limits, ensuring you stay on top of costs throughout the project lifecycle. Additionally, the insights from Hubstaff’s reports help in creating more accurate future estimates and managing actual costs efficiently.

However, users have reported challenges when attempting to integrate Hubstaff with other platforms, which can be particularly frustrating for those needing a cohesive monitoring system.

The software’s drag-and-drop functionality has also been cited as clunky and time-consuming. Furthermore, its reporting feature, while functional, is often described as mediocre, lacking advanced tracking capabilities and a comprehensive project dashboard.

Reviews

Hubstaff’s employee monitoring tool has an overall good reputation across different review platforms.

However, its Android app is notably the poorest performer, with most negative reviews attributed to faulty time tracking, which often forced users to input their hours manually.

Here are Hubstaff’s review numbers so far:

The iOS user below appreciated how Hubstaff smoothly incorporated task management and even an online job board into its platform, making it appealing for startups looking for these exact features.

iOS Review:

Great Software- Especially for Remote Company ⭐⭐⭐⭐
“I love the fact the screenshots are exact and they provide a great detail on what activity is carried on while on the clock. I love how there is a task management attached as well a job board for recruiters to fill a position in the company. Very easy to maneuver and there is awesome integrations that will make usage easy and effective especially if you are start-up company looking for online time tracking system that has a lot features.”

For the Android user below, Hubstaff can be a battery hog, and its interface is tricky to navigate for first-time users.

Google Play Review:

⭐⭐⭐ 
“Good program. A little hard to figure out all the functions on the menu. Uses way to much battery power.”

The Capterra user review below detailed how an attempt to connect Hubstaff with a third-party tool revealed a flaw in how its customer support team handles technical issues.

Capterra Review:

API support needs some work – ⭐⭐⭐
“I recently attempted to use your API to link my CRM to employee availability and it is absolute trash and the support team has been everything except helpful. I ask for server logs from your end and they dont have access to them, I ask for data and they tell me they cant see it. I can provide a timestamp from my server, why cant you? They even asked me to record a video so they could see what im doing instead of offering to set up a call and watch! What kind of dev asks for a video when they can look at the server log? Just the worst service I’ve had in years and thought you might care to know. I’d love for Hubstaff to continue to meet our needs.”

Pricing