Accurate Time Tracking Is So Much Easier With Workyard
When it comes to labor, time is literally money. If your employees are reporting a few extra minutes here or there, it’s cutting into your profit.
But if you don’t have a reliable method of tracking employee time, how can you prove that your employees are cheating their time clock?
Time clock fraud or time card fraud is when an employee records hours they did not work on their time card and is then paid for those hours. In essence, the employee is stealing by claiming hours they did not work from the employer.
Sometimes time clock fraud is not malicious, in effect employees are just not recording time accurately but they are trying to purposely steal hours. Other times, employees have figured out how to game the system and are intentionally stealing as many hours as they can.
Most employees will “cheat” a time clock eventually. It’s not always intentional. It’s human nature to approximate—and it’s human nature to think “it’s just a few minutes.” The looser you are about employee time reporting, the less accurate your employees will be.
In construction, employees may visit multiple sites a day. They may need to travel quite a distance to get to the first site. And they may not actually log their time until the end of the day or even the end of the week.
Do you remember everything you did this week?
Most employee time theft occurs not because employees aren’t being honest or ethical, but because there’s no easy method of accurately tracking time. Paper timesheets will always introduce a level of uncertainty, while manual time clocks are expensive and limited.
There are many forms of employee time theft that can occur depending on the type of time clock you’re using. Most time clocks have specific vulnerabilities that you need to protect against.
As you can see, it’s the method of time tracking that makes you vulnerable to an employee cheating your time clock.
So, when employees can cheat the time clock, they will. While you can address individual instances that you’ve caught, there will be many more that you didn’t catch.
Here’s how you can prevent time clock cheating.
1. Invest in a GPS-Driven App
A GPS time clock app tracks an employee’s location from when they clock in to when they clock out so you always know when employees are actually on site. Each employee would have the app installed on their phone, so buddy punching becomes a thing of the past—an employee can only log themselves in, not others.
2. Periodically Review Your Reports
Look at your labor reports to identify any discrepancies. In Workyard, you can pull real-time reports for any employee. Does it seem like some jobs are taking too long? Reference photographs and text to determine whether tasks are getting done on time, or whether it seems like your employees are losing time.
3. Improve Your Employee Communication
Sometimes, time clock cheating doesn’t occur because employees are trying to “steal time,” but rather because employees don’t have enough time in the day. A job goes over, for instance, and they just attribute that time to the next job. You are paying them for the same number of hours, but now your estimates and client billings are off.
If you’re using a GPS app, this is easy to catch and fix. But even if you’re not, have a conversation with your employees about their daily workloads. Make sure they understand that it’s important to be accurate in their time tracking so that estimates are correct and jobs are scheduled accurately.
4. Establish the Consequences of Time Theft
In your employee manual make it clear that time theft will not be tolerated. Set up a system of warnings and progressive discipline, so that employees know the consequences of their actions and be aware that you’re paying attention. Follow through on those consequences when they do occur.
Time clock cheating is a serious issue, but it’s one that you can address with policy and technology. Because time clock cheating is so insidious (employees often do it without even thinking about it), it’s better to make it so that it’s impossible to do—with the right technology.
Workyard’s construction time tracking software puts your employee time tracking on autopilot. With our GPS-powered time clock app, you’ll never have to worry about time clock cheating again—buddy punching, late clock-ins, late clock-outs, or employees forgetting to clock in at all are a thing of the past.
Get real-time reports regarding your employee hours. View where your employees are right now, on a live dashboard. And make time clock fraud a thing of the past.
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Workyard provides leading workforce management solutions to construction, service, and property maintenance companies of all sizes.