9 Best Work Schedule Maker Tools & Apps In 2023

If you’re looking for a work schedule maker, you’ve come to the right place. Here are the best work schedule maker tools and apps for small businesses in 2023.
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Work Scheduling

Better Manage Field Teams With Workyard's App

Scheduling can be a challenging task, especially for large companies without a work schedule maker tool or app.

Advancements in technology have made it easier for managers and employees to organize their schedules through the use of apps. These schedule maker tools and apps not only make scheduling easier, but they help ensure staff is scheduled fairly and efficiently. 

In this post, we’ll look at the top scheduling tools and apps for 2023, which can help businesses of all sizes optimize their scheduling processes and boost overall productivity. Whether you’re a manager or an employee, these tools and apps will make your work schedule management a breeze.

Best Work Schedule Maker Tools & Apps

1

Best work scheduling app for contractors and field services

4.4/5

44 reviews

4.3/5

80 reviews

Workyard makes it easy for you to schedule employees, assign work, and track labor costs from one place. 

Its easy-to-use mobile app lets you adjust schedules on the fly, reducing downtime and improving productivity as a result. 

With its simple calendar-based dashboard, you can organize schedules by employee and/or job type using cost codes or labels, plus view all upcoming tasks for any given day or week. 

From the same place, you can communicate exactly what needs to be done with notes, checklists, and attachments that your employees can access from the field. As a result, your boots on the ground have all the information they need to get the job done right the first time.

Furthermore, Workyard integrates with well-known payroll systems including QuickBooks, Gusto, and ADP. This means you can sync employee time and attendance data from Workyard to your payroll system, removing the need for manual data entry and processes prone to errors.

Key Features

Best Suited For

Pricing

  • Time Tracking – $6 per month per user + $50 per month company base fee
  • Workforce Management – $13 per month per user + $50 per month company base fee
  • Large Workforces – Custom pricing

Explore & try out Workyard for 14 days.
No credit card required.

2

findmyshift

Easy-to-use work schedule maker software

4.4/5

25 reviews

4.7/5

405 reviews

Findmyshift is an online employee work schedule maker tool designed to simplify the process of creating and managing employee schedules.  

Findmyshift is intended to assist businesses of every kind in streamlining their workforce management operations by automating many of the time-consuming procedures connected with workforce management. Users can quickly create and publish schedules, track employee availability and time off requests, and interact with their team members using Findmyshift. Managers can easily establish and maintain an effective schedule thanks to the software’s user-friendly interface, flexible templates, and comprehensive reporting features. Findmyshift is suitable for companies in a variety of industries, such as retail, hospitality, and healthcare, who need to manage employee schedules easily and effectively.

Key Features

Best Suited For

Pricing

  • Free – for 5 employees or less
  • 20 employees – $25 per month
  • 100 employees – $40 per month
  • 300 employees – $70 per month

3

ZoomShift

The best work schedule maker for hourly employees

2.8/5

52 reviews

4/5

205 reviews

ZoomShift is a robust scheduling tool for companies of all sizes, from small startups to large corporations. ZoomShift’s user-friendly design and robust feature set make it simple for managers to establish and manage work schedules, track employee hours, and communicate with their team. 

One of ZoomShift’s most notable features is its drag-and-drop scheduling tool, which allows managers to swiftly create and change schedules by dragging shifts onto a calendar. This allows schedules to be easily adjusted as needed, whether due to unexpected absences or changing company demands. In addition to scheduling functions, ZoomShift offers excellent time-tracking solutions, allowing employees to clock in and out straight from the app. This can assist businesses in precisely tracking employee hours, preventing time theft, and reducing payroll processing mistakes. Additional features worth noting include the ability to specify staff scheduling preferences, send automatic shift reminders and alerts, and manage time off requests. The software also includes detailed reporting features that enable managers to quickly track important performance parameters such as labor expenditures and staff productivity.

Key Features

Best Suited For

Pricing

  • Starter – $2 per active team member/month
  • Premium – $4 per active team member/month
  • Enterprise – Custom

4

Microsoft Excel

Free work schedule maker tool

4.8/5

879K reviews

4.6/5

3.8M reviews

An Excel schedule template is a popular tool for establishing employee schedules across many industries. Users can create a personalized schedule by entering staff information such as name, role, and availability into the software. The user can then enter the appropriate shift plan for each employee, and the software will calculate the total hours worked and indicate any scheduling conflicts or concerns.

One of the biggest benefits of using an Excel schedule template is that it is commonly available and well-known by the majority of professionals. This makes it suitable for enterprises of any size, as no specialist software or training is required. Users can also develop and alter their templates to meet their individual scheduling needs, such as adjusting for holidays, time off, and overtime.

However, using Excel schedule templates can be time-consuming and prone to human error. Creating and changing plans for a large number of employees can be challenging for larger businesses, and the software lacks the automated and collaboration capabilities of specialized scheduling applications.

Key Features

Best Suited For

Pricing

  • Free

5

Sling

Work schedule maker for every industry

4.7/5

‎23.5K reviews

4.4/5

5.7K reviews

Sling’s affordable, user-friendly, and extensive features make it a one-of-a-kind and useful scheduling software for businesses of all kinds.

Managers can quickly create schedules for one or more sites, allocate shifts, and handle time off requests using Sling software. Sling also has a time clock that allows employees to clock in and out of shifts, log breaks, and calculate hours worked. Furthermore, Sling features private and group messaging tools, enabling staff to coordinate shift changes and/or unplanned absences.

Key Features

Best Suited For

Pricing

  • Free
  • Premium – $1.70 per user per month
  • Business – $3.40 per user per month

6

Homebase

Free online schedule maker

4.8/5

‎40.3K reviews

4.4/5

17K reviews

Homebase is a free employee scheduling software that assists businesses in optimizing their schedules, adapting on the go, and ensuring that their workforce is on the same page. 

It allows businesses to post a schedule and quickly notify their workforce by text, email, or in-app message. Managers can use Homebase to create efficient team schedules by using templates or auto-scheduling. Furthermore they can track availability and time off, eliminating scheduling conflicts, recording overtime, developing plans based on sales predictions and labor objectives, and publishing available shifts for employees to claim. By automatically notifying employees of future shifts through SMS, adding personal comments to shifts with instructions or reminders, and allowing employees to cover and swap shifts, the app helps companies decrease no-shows, questions, and misunderstandings. 

Homebase also guarantees that time-off requests are handled smoothly and that availability and time off are reflected in the schedule and upcoming shifts. Furthermore, the app can track and optimize labor costs in real-time, alter schedules on the fly, notify management when employees are late for shifts or nearing overtime, and message available staff if emergency coverage is required.

Key Features

Best Suited For

Pricing

  • Basic – Free for one location
  • Essentials – $20 per month per location
  • Plus – $48 per month per location
  • All in one – $80 per month per location

7

When I Work

The best schedule maker for shift-based workplaces

4.8/5

 ‎23K reviews

4.7/5

56K reviews

When I Work is shift-based workplace scheduling and time-tracking software. It aims to eliminate misunderstanding, promote transparency, and reduce turnover in high-stress workplaces. 

It enables managers to generate work schedules in minutes for multiple locations and quickly share them with their teams. Moreover, the program has a time clock integration for easier time tracking and team messaging tools for improved collaboration between shifts and departments. When I Work offers a desktop and mobile app with one-click scheduling, labor predictions, shift confirmations, and labor distribution reports.

Key Features

Best Suited For