Construction Scheduling Software: 7 Top Apps for 2024
We’ve reviewed 7 of the best construction scheduling software apps you can use today to manage your workforce. Check out our top picks!
Efficiency is the currency of success for construction businesses. Every contractor knows that scheduling errors, missed assignments, and project delays ultimately take their toll on business profits. But with literally hundreds of construction scheduling apps available, how do you decide which one is the best for your business? Well, we can help with that part.
In this article, we’ve compiled a list of the 7 best construction scheduling software in 2024. We will take a look at their key features and what makes them stand out from the crowd. We will also hear what their users say about them. Lastly, we’ll give them a score based on a list of factors to help you decide which one is the best for your needs.
If you’re ready to dive in, let’s start with our first entry on the list…
Top Picks
Below, you’ll find a summary of each app we’ve reviewed, with our scores, each app’s ideal use cases, its pricing, the availability of any free trials or free tiers, and the platforms on which the app is available. Each app has been thoroughly investigated and analyzed for users like you, with pros and cons, key features, integrations, and real user reviews.
Let’s take a look…
9.4 
14-day free trial
8.3 
Clients can request a demo
8.1
No free or trial access available
7.6
30-day free trial
7.5
No free or trial access available
7.9
$0 / mo. for basic account
EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.
Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.
Workyard
Scoring
Key Features
-
Best-in-class GPS time clock
-
Job tracking with real-time data
-
Reporting with analysis and insights
-
Integration with key systems and workflow in minutes
-
Scheduling for individual workers and teams
-
Job costing for all types of jobs
Easy to use
Powerful features for workforce scheduling
Accurate GPS time clock saves labor costs
Good dashboard view of project details and costs
May not work in remote areas
Lack of customization in encoding time entries
Lack of flexibility with record adjustments
Highlights
Workyard is scheduling software expressly made for the construction industry. Built by professionals with decades of experience working with contractors and construction managers, Workyard solves the most common issues regarding workforce management.
Workyard simplifies scheduling by unifying communication in one place and tracking each job in real-time.
With Workyard, you can:
- Assign tasks to individual workers
- Attach checklists to job assignments
- Add photos and notes to each job
- Automate clock-in and clock-out
- Track workers’ exact location
- Track and record vehicle trips during work hours
- Assign the nearest employees to an urgent job
- Change schedule on the go
- Manage many employee schedules in one platform
Workyard is designed to be user-friendly for both managers and field workers alike.
It resolves pain points unique to the construction contractor’s perspective, like lags and double-booking. The Workyard app frees valuable time and effort so management can focus on business operations instead of supervising employees.
On the other hand, field workers can concentrate on getting the job done with minimal clock-in steps and less unnecessary communication.
Take a closer look at how Workyard’s key features make construction scheduling easier:
See why 50,000+ workers and over 10,000 contractors use Workyard (and why our average administrator score is 4.9 / 5 on Capterra). Explore Workyard and start a 14-day free trial today to see how we can speed up your construction and workforce management.
Scheduling
Sending one or multiple workers to the wrong job can spell the loss of a contract, a client, or at least a few productive hours.
Workyard helps contractors and managers take control through its construction scheduling software. With its visual calendar dashboard and intuitive interface, Workyard makes it easy to navigate employee scheduling with a few clicks.
You can use Workyard’s construction scheduling software to easily:
- Schedule multiple jobs to any worker (or several workers to the same job)
- Assign job duration from start to completion
- Add to-do checklists to each job
- Track scheduled jobs by status
- See schedules by week, month, or task
- Organize schedules by job type, deadline, date, and others
- Repeat schedules
Once an assignment is scheduled, it’s instantly shared with the worker through the Workyard mobile app.
Workyard takes the pain out of manual scheduling and allows managers to schedule multiple tasks to multiple workers in a snap.
Best-in-Class GPS Time Clock
Workyard outperforms other apps when it comes to GPS time tracking. Its best-in-class time clock combines live phone-based GPS tracking with personalized geofencing to track workers’ locations in real time.
Managers can see precisely where field employees are thanks to Workyard’s intuitive map-based team view. If a laborer says he’s on the site but is actually in the wrong location, Workyard can ping them through the mobile app with the right directions and notes.
Workyard’s GPS also tracks and records vehicle journeys so employers can reimburse mileage costs accurately. Trips to supply stores or work sites are duly recorded to separate them from non-official trips during work hours.
Workyard also helps construction businesses save money and effort by automating clock-in and clock-out for every employee.
Workers don’t have to stop to punch in their time cards; they simply enter a job site with appropriate geofencing settings, and the app automatically logs their time in and out. This advanced functionality reduces errors and increases transparency around employees’ actual worked hours.
Job Tracking
Another core feature of Workyard is its job-tracking software, which eliminates blind spots by providing contractors real-time updates on field progress.
The app also enables workers to share notes and photos on the job so decisions can be made in real time.
Use Workyard to capture important job data, including:
- Hours worked per job
- Job cost code for time card submissions
- Workers’ site arrival and departure times
- Number of site visits
- Job travel time and mileage
- Real-time job progress updates
- Receipts and records for specific jobs
With Workyard, contractors can monitor resources, time, costs, and profitability for every job in progress.
Job Costing
Another way Workyard helps employers save money is through its live accurate cost tracking. The app captures job costs by recording and analyzing time card submissions.
By understanding project labor costs and how employees spend their time, contractors can adjust project budgets and improve estimates for the future.
Workyard can group and filter job costs by:
- Employee
- Project type
- Duration of project
- Cost code
- Date
Workayrd also synchronizes job cost data and time sheets to existing accounting systems for faster processing.
Labor Compliance
Workyard protects contractors and employers from potential labor law violations through built-in compliance guidelines. The app automatically creates audit trails showing time records for individual employees.
Workyard complies with FLSA recordkeeping requirements and makes it easy to search records with an online repository. Aside from record-keeping, employers can use Workyard to set rules for mandatory breaks and overtime to ensure compliance with labor laws.
A key feature in Workyard’s compliance functionality is the ability to choose pre-set guidelines for specific state laws. You won’t have to figure out required breaks or overtime regulations on your own, reducing errors and avoiding potential penalties.
Reporting
Contractors can also use Workyard’s reporting capabilities to derive key insights about their operations. The app offers customizable reports that provide both a bird’s-eye view and a granular look into workers’ attendance, hours, activity, and labor costs.
Workyard offers personalization options for its dashboards so users can choose and organize relevant fields for particular reports.
You can create several reports on the go, including:
Task report. Workyard can filter and group entries by time, cost code, and project code.
Project report. The app can also create project reports on a daily, weekly, or monthly basis.
Progress report. Users can easily export current project notes in PDF and CSV format, including image attachments.
Employee time report. Workyard creates reports on teams’ worked hours, labor costs, and activity on job sites.
Integrations
Last but not least, Workyard has an impressive range of integrations for quick connections to existing systems.
Workyard is designed to seamlessly import employee and project data to other systems, particularly accounting and payroll platforms. This helps contractors streamline billing, invoicing, and job cost reporting while ensuring data accuracy across platforms.
Workyard’s native integrations include:
- QuickBooks Desktop
- QuickBooks Online
- ADP Run
- ADP Workforce Now
- Foundation Software
- Sage 100 Contractor
- Sage 300 CRE
- Sage 50
- ComputerEase
- Gusto
- Oracle NetSuite
- Paychex
- Paycor
- Paylocity
- Rippling
You can also export your data to CSV for use in Microsoft Excel, Google Sheets, or most other spreadsheet-based database apps. One thing to note is that the app offers a Developer API so users can connect to more systems not already on the list.
Reviews
One thing customers always praise about Workyard is how its GPS solution solves many problems they’ve had with worker tracking. Users say it simplifies their time tracking, eliminates manual records, and provides backup evidence of their presence on a job site.
iOS user ‘ryno4hof’ says Workyard has solved his time tracking problem:
Works well for me and my crew ⭐⭐⭐⭐⭐
I have tried other apps that claim to do time tracking and they end up being so difficult to use that my guys just give up. What’s the point of having an app to track time if nobody uses it? I was skeptical about giving another one a shot but Bill gave me a ring and convinced me to try the free trial. I’m glad he did! My crew uses it every day and I’m finally getting all the info I need with a few mouse clicks instead of searching through binders of time sheets like before.
Android user ‘randy jordan’ says Workyard gives him added proof of his presence at a job site.
⭐⭐⭐⭐⭐
App is amazing, it allows me as a technician if I accidentally forget to sign in to a customer that I’ll have proof I was there with the GPS location. It’s overall makes it easier on management because they can see where all the techs are and when new customers call in they’re able to call the nearest tech to pick up more business. Overall a very needed app for any business that has several techs or employees that are mobile. And it makes tracking hours easy.
Workyard customer Jessica S. says she loved the GPS functionality as well as the onboarding experience.
“Best tracking app out there” ⭐⭐⭐⭐⭐
Overall: Overall, the cons definitely are minimal. I have been exceptionally thrilled with the service we’ve had. Most of our work areas are way out of cell service, and the app has worked better than expected.
Pros: I love the ease of use and the support. Somebody walked me through it and didn’t just slough me off to a video I could watch having somebody be able to show me how to make this work for my business was awesome.
Cons: I would like to be able to make some of the features more customizable like instead of changing from projects, I wish we could change some of those standardized features.
Pricing
Free Trial?
14-day trial with no credit card required
Time Tracking
Annual: $6 / mo. per user + $50 base fee
Monthly: $8 / mo. per user + $50 base fee
Workforce Management
Annual: $13 / mo. per user + $50 base fee
Monthly: $16 / mo. per user + $50 base fee
Save time with Workyard’s drag-and-drop scheduler
See how it works
Procore
Scoring
Key Features
-
Automatic schedule synchronization with Microsoft Project and Primavera
-
Digital schedule lookaheads
-
Interconnected project management tools
-
Project tasks and milestones visualization
-
Customized views and filters
Good onboarding experience
Great customer support
Plenty of project management features
App issues affect user productivity
Issues with manual synchronization
Some features may not be user-friendly for laymen
Highlights
Procore is construction management software serving general and specialty contractors as well as public agencies, business owners, and civil and infrastructure contractors.
It offers real-time scheduling functionality that integrates with other tools in Procore’s construction software ecosystem, enabling seamless synchronization between project management tools. Its real-time scheduling functionality ties into other aspects of Procore’s construction-management suite, streamlining the process of setting up and managing construction projects. For example, project managers can view Daily Logs under scheduled tasks.
Procore’s solution allows you to create schedule lookaheads to share with trade partners for up-to-date collaboration. Field workers can also use this functionality to add information to scheduled tasks as subtasks.
The app supports advanced filtering and search using summary tasks, resources, and text. It also supports calendar view customization by task name, assignment, and project duration.Procore also offers integrations with other solutions, such as Microsoft Project and Primavera, for real-time Gantt charts and calendars.
Reviews
Procore users found the software easy to use with little training, but experienced several issues with certain functionalities.
Apple user NH housewright shared that while Procore was simple to use, he experienced a couple of issues when uploading files.
Better than most ⭐⭐⭐⭐
Procore is easy enough to use that if you have reasonable computer skills, know how to copy and paste, are comfortable with Excel, then you can use Procore without requisite training. I’ve only found a couple of things that are hard to do. One is to upload a schedule into Procore from Excel. I just tried to do this last week, only to discover that I need “ admin” privilege to do so. The other is uploading photos from another source, like google photos. You. Can’t. You need to move your pix into your pictures then upload one by one to Procore. If you try this on cellular wi-fi it’s going to fail 90% of the time. According to Procore online help, that’s the nature of the beast. The rest of the software…pretty easy stuff.”
Android user Keith Kallio found issues with taking photos and saving updates
⭐⭐⭐
This app USED to be an amazing app and normally I would give this app more stars but the app itself seems to be having issues. First it was not even opening up, now it is not allowing me to take photos because the app keeps close and it also isn’t saving any of my updates on the Daily Log.
Procore user Shannon L. disliked being interrupted with software updates during business hours:
⭐⭐⭐
Pros: The thing I like most about this software is that it keeps things nice and organized. Our employees and subs like that because it’s easily accessible.
Cons: The thing that I like least about this software is that they do updates in the middle of the day. It is extremely irritating when I get a note from an employee letting me know that they are unable to access something in Procore because they’ve decided to run an update in the middle of the day. Also, we are not always able to access certain things and when we reach out to customer support, they’d rather send us an article than go over it with us, although we’ve explained that we are short on time.
Pricing
Free Trial?
Demo available upon request
Tiers
Custom pricing based on company type and size
Buildertrend
Scoring
Key Features
-
Preference-based multiple views of team schedules (ex. Gantt, day/week/month, item list, etc.)
-
Centralized daily logs
-
Interconnected project management tools
-
Customizable checklists
-
Customer Portal with personalized dashboard
-
Automated change order processes
-
Time clock with mobile and offline time tracking
-
Warranty document and claims management
User-friendly
Great customer service with robust knowledge base
Reliable (minimal downtime)
Expensive
Low value for smaller projects
Lack of advanced features for communication
Highlights
Buildertrend is a residential construction management platform serving homebuilders, remodelers, and specialty and commercial contractors.
Its construction scheduling software comes with templates for scheduling workflows and repeat jobs.
Buildertrend’s software is capable of organizing work items by group and color code. It also allows users to assign work items for chronological completion so that dependent items cannot be started until the previous assignment is finished.
Buildertrend offers improved collaboration tools, allowing users to connect project timelines with to-do lists, change orders, RFIs, and other documents.
Reviews
Buildertrend users say they like how it simplified many business processes, but found the software a little expensive for what it currently offers.
An IOS user says that Buildertrend has simplified a lot of routine business tasks:
⭐⭐⭐⭐⭐
My company has been using Buildertrend for just over a year now and the results are astounding. Many tasks that had to be done using multiple platforms can now be done using one platform. The ability for customers to have their own project site where they can view progress payments, change orders, pictures, videos and documents is invaluable. Add to that the ability to pay my subcontractors through the system when connected with We Pay, and you’ve got the makings of a robust system unrivaled in the construction industry. All along the way there is excellent customer service available Monday through Friday to take care of any questions or issues that might arise. Simply put if you are not using this or something similar I just don’t see how your company can grow effectively.
Android user Jacob Kirk found the software pricey in light of certain limitations:
⭐⭐
It’s almost good. App won’t work offline on some phones. The offline time entries won’t let you enter shifts, only clock in/out, so not useful for us. If the app had offline files or other accessible data for viewing, it may be helpful. BT has limitations that have been frustrating to get it to work for our us. Great support, but if changes aren’t made to facilitate how we do things, it’s not worth the $8-$12000 annual cost. At that rate, easy tweaks we ask for should be taken more seriously.
Buildertrend user Warren also found the software expensive:
⭐⭐
Overall: I was looking for true estimating software, which this is not. It was portrayed that it could be. True estimating software assigns labor units as you do the takeoff. This software does not. The takeoff can be done faster by hand, for the job sizes that this is designed for. There is no true free trial. Setup is very tedious, and training drags out. This is not for the self-employed, unless the person can afford a lot of downtime to learn. Had zero contact with anyone, but they continued taking my money for 4 months. I got nothing for all of that money that they took. I regret my decision to try this software.
Pros: Has nice TAKEOFF features. Has customer facing features
Cons: Not true estimating software, but was portrayed as such. No labor units. The free trial is not really free, because extensive training and setup is needed to even use the software. Need to have someone to set up the software, and learn it fast to be able to recoup the expense of the software. Continued taking money out of my account, even with no contact for months. It’s better to purchase on-site software, and have someone train on site. That way you’re not paying a fortune every month, for something you cant use.
Pricing
Free Trial?
No free trial or tier available.
Essential
Monthly: $199 / mo., $499 after 1 month
Annual: $449 / mo.
Advanced
Monthly: $499 / mo., $799 after 1 month
Annual: $719 / mo.
Complete
Monthly: $799 / mo., $1,099 after 1 month
Annual: $989 / mo.
Smartsheet
Scoring
Key Features
-
Automated, no-code workflows
-
Team collaboration tools for construction scheduling
-
Widget-based dashboards
-
Workload tracking and resource management
Easy to use
Great for creating forms
Great collaboration tools
Unsolved functionality gaps
Lack of overall project view
Not easy to set up
Highlights
Smartsheet is an enterprise work management platform serving the construction industry, as well as government agencies, financial services, healthcare, higher education institutions, and nonprofit organizations.
Its scheduling software provides an online work execution platform that scales to business size and needs. The platform can automate work processes, create reports, and manage resources.
Smartsheet utilizes Gantt charts for schedule visualization and monitoring. Users can create milestones and set up notifications for employees. Users can also attach project details to job schedules.
The platform offers a mobile app where users can access project schedules, attach photos, and view notes.
Smartsheet also integrates with many leading business tools, including Microsoft 365, Google, Dropbox, Jira, and Salesforce.
Reviews
Smartsheet users said the software was handy for a lot of tasks, but had multiple issues hindering productivity.
Apple user The Hoffy liked Smartsheet’s mobile app functionality, but wished the pricing was a little more flexible for adding custom integrations.
⭐⭐⭐⭐⭐
Robust mobile app functionality. It’s scalable enough for 1 or 2 users. Even though it has a wide amount of spreadsheet formulas/functions and endless customizable options for office/business uses that are way over my head…. It is easy to use and learn. I have to deal with excel files routinely, which to a blue collar gear head, excel is clunky and too difficult to be good at basic level proficiency. With this app, I can convert an excel file someone sent me, and convert it into Smartsheet to make it easier to work with and operate with a right brain only person. And more importantly, I can whip up a killer info packed sheet, and convert it to an excel file so a left brained can use it seamlessly. Just wish there were a few integrations a person could buy à la carte, rather then upgrading to the higher end subscriptions. Still… it’s worth it’s cost.
Android user Jeremy said he’s resorted to uninstalling and reinstalling the app to fix bugs.
⭐⭐
This app is great when it works but I have to give it only a two star because after a few days of use, it just won’t open and is stuck on the loading screen. This will be the second time I’ve had to delete the app and reinstall it.
Capterra reviewer Grace says Smartsheet does its job but is not easy to set up.
⭐⭐⭐⭐
Overall: Using Smartsheet, our team is able to centralize our paperwork, more accurately claim and monitor our work, improve our ability to interact with one another, and gain deeper insight into any lingering tasks.
Pros: The best part about using Smartsheets is that you can keep all of your information in one place, including notes, files, and contacts. The system is intuitive because it is laid out similarly to common spreadsheets but with additional features.
Cons: It’s not simple to put in place. Only one person, in close collaboration with a SmartSheet expert, is responsible for initial setup and ongoing maintenance. It wouldn’t be as useful to us without the assistance of a SmartSheet wizard available only to our internal staff.
Pricing
Free Trial?
30-day free trial, no credit card required
Free
Monthly: $0 / mo. per user (1 user, up to 2 editors)
Yearly: $0 / mo. per user (1 user, up to 2 editors)
Pro
Monthly: $9 / mo. per user (10 users, unlimited viewers)
Yearly: $7 / mo. per user (10 users, unlimited viewers)
Business
Monthly: $32 / mo. per user (1 user, unlimited editors)
Yearly: $25 / mo. per user (1 user, unlimited editors)
Enterprise
Custom pricing
eSUB
Scoring
Key Features
-
Real-time insights into job costs
-
Cloud-based platform for project management
-
Centralized document management
-
Mobile field app with offline documentation
-
Time-tracking software with productivity analysis
Great onboarding experience and customer service
Fast, standardized daily reporting
Unlimited storage for document management and collaboration
First-time users may need extensive training
Issues scheduling individual workers
Lacks flexibility for some use cases
Highlights
eSUB is construction management software serving trade contractors, specifically commercial construction subcontractors. It’s designed to help users collect, share, and analyze documents and data.
eSUB’s ‘digitized workforce scheduling’ offers typical online scheduling features for construction companies, including centralized project management, collaboration tools, and real-time schedule updates.
Its mobile app lets field workers view schedules and communicate with office personnel. Employees can also capture time worked and sign timesheets on the go. eSUB captures all schedule data and shares it with the back office in real-time for monitoring and decision-making.
eSUB integrates with QuickBooks, Sage, and other payroll processing systems.
Reviews
eSUB users felt the software could help them in many areas, but it failed their expectations.
An Android user felt the software had potential but was bogged down by issues.
⭐
We are currently using their services and all I can say is their intentions are good but man oh man are their apps buggy we purchased the service mainly for their time app so we wouldn’t have to rely too much on paper time cards but now we have to completely change how we do time now we have to literally call every employee to try and get their time straightened out. It just adds to your timekeeping process the website ui isn’t that great constant crashing
eSUB customer Cherie found the software user-friendly but was left hanging with the scheduling functionality.
⭐⭐⭐
“Easy access if you know where to look”Pros: The software is mostly user friendly, but you really need deep training in order to use all of the functions.
Cons: It is not very accounting friendly. Cannot create credit memos, cannot adjust previous billings, etc. Also our team cannot be scheduled through the app because they need a certain status, and each one is a paid account. I feel we pay way more than enough for our team to be able to be scheduled and see the address where they’re going.
Reasons for Choosing eSUB: We were doing a lot of construction management at the time. Now that has dwindled because of covid and we are looking to use different parts of eSUB.
Pricing
Free Trial?
Not available
Base
$49 / mo. per user
Advanced
$69 / mo. per user
Jobber
Scoring
Key Features
-
Automated job booking based on preferences
-
Job scheduling with team member schedule comparison
-
Calendar management with personalization features
-
Map with automatic fuel-efficient routing
-
Mobile team push notifications
-
Automated visit reminders
-
Integrations with payroll and marketing systems
Easy to use for beginners
Great for project management
Good customer service
Cost expectations may change after onboarding
Lacks productivity features like calendar notes, progress invoicing, etc.
Technical issues take too long to be resolved
Highlights
Jobber is job scheduling software targeting general contractors and other construction industry professionals.
Its construction business management software helps project owners schedule crew members and communicate with customers. The software also tracks time and materials used for various jobs to keep estimates accurate.
Contractors can use Jobber to map and route jobs, as well as track progress. The platform also comes with a client hub where customers can request projects, confirm job details, and receive updates on work progress.
Jobber integrates with a broad range of business apps, like QuickBooks Online, Stripe, Zapier, MailChimp, CompanyCam, Google Local Services, and more.
Reviews
Jobber users say they like Jobber’s interface and features, but wanted more from its core functionalities. Users also complained about Jobber’s pricing system, which they felt ‘trapped’ them into paying more and more after signup.
An Android user felt the software had potential but was bogged down by issues.Apple user kachina5499 said Jobber had potential but ended up making things harder.
⭐⭐
I really like Jobber, but as far as the iPhone app goes, I can’t give it more than three stars. The reason being, the most important thing I use the app for is to be able to take phone calls on the go, do scheduling, etc. I wish it had a better calendar view, I don’t like that you pretty much have to manually click on every date to see when there are availabilities. I also wish it had a notes section. I find myself writing my notes from phone calls out on paper, then adding them to jobber later or when I get home, which kind of defeats the purpose of having an app. Please make the app geared toward management as well!
Update: I’ve lowered my review to two stars after months of using this. It has potential, but it is not user friendly and is really making my job harder. The guys can’t figure out how to use it in the field even though we’ve showed them over and over again, and it’s next to impossible to accomplish anything as a manager for billing in the app. And if I want to schedule a visit for an existing job, why can’t I do it from the calendar? Why do I have to click on ten different things just to accomplish one task? This app needs streamlined and simplified. It also needs the option to do progress invoicing. Not a “deposit”, but actual progress invoicing for when each draw is completed. I will be looking for a different alternative for my scheduling needs.
Android user P. Me enjoys Jobber’s user interface but wants more invoicing functionality.
⭐⭐⭐
Nice app. One of the better user interfaces. However, the invoice template fails to allow banking details and other details (maybe I did it wrong), which are required on an invoice in Australia. Also, clients want the actual invoice sent to them, & not have to waste their time clicking through the client hub to get their invoice. No delete account option in settings either.
Jobber user Joshua P. found the automatic reminders and follow-up feature useful. However, he feels trapped with the pricing system after signing up.
Run away, don’t walk. If you get in, you will be TRAPPED there. ⭐⭐
Overall: Horrible. They hooked me with special pricing and then it’s done nothing but go up ever since. Jobber payments is a trap. They have horrible, impossible to understand policies regarding your first payment and then again with disputes and especially with customer service. They take NO RESPONSIBILITY whatsoever for anything that their actions or policies cause. Customer service is hit or miss. I love when I get one with an attitude., and that happens a lot. They appear professional, but make little comments and digs. They will absolutely never break character when they are defending one of their crap policies that make no sense though. Tha much is consistent. Again, the policies are ridiculous. I messaged to have management call me yesterday and when I got home, I found a message asking me “why” and telling me they “can’t send to management” until I tell them why I want to talk to them. Then, they tell me it’s going to be a couple days before someone calls, THE NEXT DAY!! Way to handle an unhappy customer, I guess.
Pros: Reminders and automatic follow ups. Being able to alert the customer that I’m on the way and to bring up directions to their house.
Cons: Just an all around bad experience. I feel trapped now cause I have so much in their system and don’t have time or energy to move it all over. They have finally pushing me over the line though and I’m working on getting it all moved over… slowly. Can’t rely on scheduling notifications. The “Policies” regarding payments all the way around, disputes and how they handle 3rd party vendors is disgraceful. I have almost lost my company THREE TIMES because of them messing with my money. When I call, it’s not their fault and they will do NOTHING to fix or or help, in any way.
Pricing
Free Trial?
14-day free trial, no credit card required
Core
Monthly: $69/ mo. per user
Annual: $49/ mo. per user
Connect
Monthly: $169/ mo. per user
Annual: $129/ mo. per user
Grow
Monthly: $349/ mo. per user
Annual: $249/ mo. per user
Fieldwire
Scoring
Key Features
-
Lean construction scheduling
-
Schedule organization and management
-
Project work schedule view by trade
-
Automated production reports
-
Transparent progress tracking
Easy-to-use interface
Great onboarding experience
Good functionality on mobile
Lacking some search functions
Some features (like handwritten notes) are not always smooth
Heavy energy consumption on mobile devices
Highlights
Fieldwire is construction scheduling software for general and specialty contractors, project owners, architects, and designers.
The software distinguishes itself with ‘lean construction scheduling,’ which relies on flexibility and real-time information dispatch to team members. It visualizes construction project schedules to aid coordination between members as well as different trade workers.
Fieldwire users can schedule projects using Kanban boards, Gantt charts, or calendar-based field scheduling. Users can arrange tasks by deadline, trade, or priority.
The software comes with automated production reports to provide progress updates for team members.
Reviews
Fieldwire users appreciated several of its features, but wished it was more user-friendly.
Apple user Shaq liked the app’s collaboration feature, but said it could still make some functionalities more user-friendly.
⭐⭐⭐⭐⭐
I use the app to keep my redline prints up to date while working on commercial buildings. This app makes it super simple and easy even when I’m given a blank print of the building the app has tools to add all of the common electrical symbols that I use. I’ve used the app on my own as well as with a decent size company and I love it. With a large group everyone can view the print and can see open tasks. It’s also nice that the supervisor can view our progress through the app without having to call and halt progress. When used properly this can definitely improve efficiency as well as ease the stress on the foreman running the project. The only addition I’d like to see is a snap to smooth arch when drawing on the print. As of now my redlines are very squiggly and take multiple attempts to look professional.
Android user Tanyr said Fieldwire was good for their business, but complained about a key app function.
⭐⭐⭐
This app is a great tool for our business! Recently we noticed that the search function is no longer working on Android. Is this a known issue? Please get this fixed ASAP. This app has become an essential part of our business. Rating 4 stars because of the search function issue that the app is having right now. Otherwise, 5 stars! Update 9/11/23. There is an issue with searching on the android app. When I search for a project it flashes on the screen for a second and then goes away. Please fix
JCapterra reviewer Jen V. did not find Fieldwire user-friendly, but felt it had potential.
Hard to understand ⭐⭐⭐
Overall: Has potential with the right help setting it up!
Pros: The idea behind it is good, if I could have figured it out it seems like it would be a great way to gather all information on a potential customer/job in one place.
Cons: It was hard to figure out how to use the software. I could not find much help as far as getting it figured out and set up on my own. I think that if I were to try again I would need t setup a call with one of their people to walk me through it.
Pricing
Free Trial?
Free tier available.
Basic
$0 / mo. per user (max 5 users)
Pro
Monthly: $54 / mo. per user
Annual: $39 / mo. per user
Business
Monthly: $74 / mo. per user
Annual: $59 / mo. per user
Business Plus
Monthly: $94 / mo. per user
Annual: $79 / mo. per user
Final Thoughts
All in all, the best construction scheduling software helps contractors and project managers save time and money. The best solutions not only offer workforce management tools but also enable team admins to assign the right person to the right job. Scheduling software also keeps projects moving according to timeline, avoiding delays and unnecessary expenses.
Workyard is trusted by over 10,000 contractors to help them manage scheduling and hit project deadlines. Workyard’s scheduling solutions include a visual and intuitive calendar, multiple job assignments, to-do checklist attachments, job tracking by status, schedule organization by job type and deadline, repeat schedules, and many more.
See how Workyard’s scheduling can help your business or sign up for a 14-day free trial today!
Our Scoring System Explained
Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.
We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:
The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.
How We Score Software
All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.
In general, the 0-10 range translates as:
- 9.0 – 10 – One of the absolute best in its category (amazing).
- 7.5 – 8.9 – Very good, but with some minor issues (very good).
- 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
- 3.0 – 5.9 – This feature is not ready for prime time (borderline).
- 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
- 0 – The product doesn’t include this important feature at all.
How We Calculate Overall Scores
The 8 factors reviewed are weighted based on an overall total of 100%:
- Ease of Use: 20%
- Time Tracking Accuracy: 20%
- Scheduling Features: 15%
- Job Tracking: 15%
- Integrations: 10%
- Customer Support: 15%
- Company: 5%
Methodology for Each Factor
Ease of Use
We evaluate a product’s ease of use based on three main considerations:
- How easy is it to set up this app?
- How easy is it for managers to use the backend dashboard?
- How easy is it for frontline workers to use the (mobile) app?
These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.
Time Tracking Accuracy
Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…
- How accurate or precise is its GPS tracking capability?
- How accurate – and how customizable – is its geofencing feature?
- How accurate is its travel and mileage tracking (if available)?
- Can it automatically clock workers in and out based on the above?
- Can you set and/or restrict rules for clocking in and out?
- Can the app continue tracking workers while offline?
- How easy is its mobile app and/or kiosk for frontline workers?
Scheduling Features
Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.
When we consider a product’s scheduling features, we look at:
- Its dashboard customizability (daily, weekly, or monthly views).
- Its project-based scheduling and visibility.
- Its real-time updates and notifications for workers.
- Its real-time map views of worker locations for best-fit scheduling.
- Its recurring schedule (copies to subsequent weeks, etc.) functionality.
Job Tracking
This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.
We assess several things when calculating a product’s job tracking score:
- Its project-based tracking for multiple projects per day/week/etc.
- Its ability to track multiple / many projects simultaneously.
- Its use of (and your ability to customize) construction cost codes.
- Any built-in job costing views.
- Any integrations for cost coding (QuickBooks etc.)
Integrations
No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.
To calculate a product’s integration score, we’ll examine:
- How many native integrations (the simplest connection) does it offer?
- How effective and easy-to-use are its integrations with payroll software?
- Does it have robust data import and export features?
Customer Support
Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.
Customer support scores are calculated based on:
- Live support channels available (phone, email, chat, etc.).
- Live support hours (business hours only, 24/7, etc.).
- The strength of the product’s online help center and/or FAQs.
- What other users say about support in online reviews.
Company
A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.
When assessing this score, we’ll examine:
- Transparency (easy-to-find pricing, etc.)
- Trial period (duration, feature availability, credit card requirements, etc.).
- Subscription flexibility (contracts, required durations, etc.).
- Ease of cancellation or pausing subscriptions.
- Customer perceptions (online product reviews).
- Website (a minor consideration, but great companies tend to have great websites).
Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!
Construction scheduling software streamlines the process of manually assigning specific tasks to specific individuals, each with a unique set of instructions and job details. By unifying communication in a centralized platform, construction scheduling software eliminates a lot of back-and-forth between managers, clients, and workers.
Construction companies should use scheduling software to:
- Automate routine scheduling tasks like creating appointments, assigning workers, and encoding project details
- Track progress through real-time updates and
- Optimize scheduling by comparing worker availability, workload, and proximity to job sites
- Reduce errors through synchronization of project details and changes
- Streamline team communication with real-time notifications and reminders
The best solution for construction schedule management needs to be built around construction managers and workers’ needs.
The best construction scheduling software is:
Intuitive. It should be easy to use and navigate for both managers and field workers.
Streamlined for productivity. It should have both basic features (ex. note-taking, photos, etc.) and advanced features (ex. automated synchronization, reporting, etc.)
Reliable. The best solution should be able to reach and inform workers of all schedule changes and updates. It should have minimal downtime as much as possible.
Powerful. It should be capable of scaling according to business needs while offering flexibility for customization.
In short, the best construction scheduling software should make scheduling jobs a breeze without adding unnecessary complexity.
A service technician’s day typically consists of several visits to multiple client locations, so the ideal solution needs to deliver efficient and optimized scheduling to service companies and workers.
The best scheduling software for service technicians should provide:
Efficient scheduling. It should simplify scheduling processes such as job assignments, attaching job details, and giving directions to client locations.
Shared calendar. The ideal solution enables dispatchers to see worker availability at a glance.
Centralized communication. It should ensure up-to-date information for all parties involved. Ideally, it should accommodate questions and clarifications from both clients and workers.
Real-time visibility. It should be able to track work orders and progress updates from the field.
Time tracking. The ideal solution should accurately track service technicians’ hours on the job, as well as vehicle trips around work sites.
With these features, the best scheduling software for service technicians helps optimize scheduling and reduce lag between jobs.
“Lag” in construction scheduling refers to a delay between completing a task and starting another. Lags can result from scheduling inefficiencies, such as when two tasks that can start simultaneously are scheduled on different dates.
If left unchecked, frequent or excessive lags can seriously impact project schedules and profitability.
A good solution is to choose a construction scheduling software that offers job and time tracking so contractors can spot and deal with issues quickly.
Artificial intelligence (AI) is very good at spotting patterns from large data sets. It analyzes millions of data points from users’ behavior and activity to derive insights that can be used to move businesses closer to their goals. Using derived insights, AI can:
- Predict user behavior
- Identify fiction points
- Suggest the best route to achieve a desired outcome
As human workers are prone to errors and miscalculations, construction companies that use AI-powered scheduling tools can gain decisive advantages over their competitors who rely on manual processes.
For example, Workyard’s AI-powered scheduling is able to identify the right person with the right skills for a specific job. This capability not only optimizes operations but also sets up the business for success with each job scheduled.
