The 7 Best Job Scheduling Software Solutions for 2024
Looking for job scheduling software solutions for your construction business? We’ve reviewed 7 of the best apps on the market to help you!
Construction projects are notorious for tight deadlines and unforgiving budgets. Even minor delays or errors can have significant financial consequences. Fortunately, the industry is embracing a powerful solution: job scheduling software. These are vital to
, especially in the construction industry.
This technology is more relevant than ever. The global construction management software market is projected to reach $13.90 billion by 2028, up from $8.90 billion in 2023 (an annualized growth rate of 9.33%). This surge reflects a growing recognition of the value these tools bring to project management.
By exploring the top job scheduling software options for 2024 covered in this guide, you’ll gain valuable insights into solutions designed to optimize your workforce, streamline workflows, and, ultimately, enhance project efficiency and profitability.
Top Picks
We know how tricky it can be to find the best job scheduling software or construction tracking tools. So we give you here a summary of each app we’ve reviewed, with our scores, each app’s ideal use cases, it’s pricing, the availability of any free trials or free tiers, and the platforms on which the app is available.
Each app has been thoroughly investigated and analyzed for users like you, with pros and cons, key features, integrations, and real user reviews.
Let’s take a look…
9.3 
14-day trial with no credit card required
8.4
Free plan for personal use only
7.3
7-day free trial
7.7
30-day free trial
7.9 
Free demo only
8.4
Lite plan with for 2 members only
8.0
14-day free trial
EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.
Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.
Workyard
Scoring
Key Features
-
Intuitive drag-and-drop interface to create a centralized work calendar
-
Easily assign crew members to projects and locations
-
Instantly push schedule updates to mobile devices for the entire team
-
Accurate GPS-based time tracking to eliminate time theft
-
Automatic overtime alerts and reminders for mandatory breaks
-
Quick communication between office staff and field personnel
Simple, intuitive user interface
Streamlined job cost calculations
Easy-to-use crew scheduling tool
Centralized team communication
Reporting could be more customizable
Not the cheapest time-tracking app with scheduling
Centralized Work Calendar
Workyard’s intuitive, cloud-based work calendar gives construction managers and teams a single source of truth for project schedules, ensuring everyone involved has real-time access to the latest information.
Key benefits for construction managers:
- Easy Scheduling: Drag and drop tasks to quickly create project schedules, assign deadlines and locations, and easily spot conflicts.
- Optimized Resources: See who’s available at a glance to assign the right people to the right tasks, maximizing efficiency and budget.
- Seamless Communication: Real-time updates keep everyone informed, replacing time-consuming emails and calls with efficient collaboration.
- Full Project Overview: Get a comprehensive view of the project timeline to track progress, identify issues early, and make informed decisions.
Key benefits for construction workers:
- Clear Tasks: Team members easily see their assignments, deadlines, and locations, preventing confusion.
- No Scheduling Conflicts: Real-time updates ensure everyone knows where they need to be and when avoiding conflicts.
- Greater Accountability: Everyone can see who’s responsible for what and when tasks are due, promoting a sense of ownership.
- Easy Communication: Chat with team members directly on the calendar, ask questions, and share updates instantly.
Workyard’s real-time updates empower managers to adapt quickly to project changes. With a few taps in the app, you can adjust timelines, reassign crews, or add new tasks. These modifications are instantly sent to everyone’s mobile devices, ensuring the entire team stays on track.
Crews can easily access the latest schedule from their phones, allowing them to prioritize tasks and adapt to changes in real-time.
Precise (and Automated) GPS Time Tracking
Even companies with competing time-tracking apps often highlight Workyard’s GPS feature. Its accurate GPS tracking allows construction and field service businesses to minimize payroll waste and time theft and improve profitability on a per-project and quarterly or annual basis.
The Workyard mobile app also allows team leaders to automatically clock in and clock out workers based on their locations relative to geofencing settings, ensuring no one gets paid less than they deserve or otherwise misses their chance to record work times accurately.
Easy Task Management
Workyard simplifies task and job management for construction teams – with the app, managers can easily create detailed task lists, breaking down complex projects into smaller, more manageable steps. These tasks can then be assigned to individual crew members with clear deadlines and priorities, ensuring everyone knows their role. Employee task tracking becomes a breeze.
Additionally, Workyard’s intuitive interface, complete with calendar views and Kanban boards, offers comprehensive overviews of project progress.
This level of transparency aims to increase individual accountability and allows teams to identify potential roadblocks early on, preventing them from becoming larger issues that could delay the project.
Advanced Monitoring and Reporting
Workyard aims to equip construction managers with tools for informed decision-making. It can also be your reliable construction daily reporting software. The platform offers advanced monitoring and reporting capabilities that provide valuable insights into project progress and performance.
Workyard’s data-driven features include:
- Real-Time Tracking: Monitor project milestones, tasks, and progress to identify issues early.
- Detailed Reports: Access in-depth reports on scheduling, productivity, and resource use to pinpoint areas for improvement.
- Custom Dashboards: Tailor your view to see the metrics most important to your project’s success.
- Predictive Analytics: Forecast project outcomes and potential challenges based on data trends.
What Real People Say About Workyard
This section highlights authentic testimonials and reviews from Workyard’s users across the construction industry. These real-world stories provide insights into how the Workyard platform has impacted the operations of construction companies in different sectors and of varying sizes.
William finds it extremely convenient and time-saving, highlighting how the app streamlines the process of signing in and out, eliminating the need to wait in line at a machine.
iOS user William says:
How great the Workyard mobile app is ⭐⭐⭐⭐⭐
More convenient sufficient, and less time consuming. This new technology helps workers sign in and sign out in a more sufficient way as far as having to go to a machine Wait in line and then sign up and with so much new technology at hand, the Workyard app is just brilliant.Theodore gave the Workyard app the highest rating, noting how it makes work more bearable. He thanks the app for helping him stay accountable for his time, which his employers appreciate as it prevents time slippage and boosts their bottom line.
Android user Theodore Resultan says:
⭐⭐⭐⭐⭐
Yeah, work in itself sucks inherently but your app makes it suck less. Thank you for keeping me extra accountable for my time which my work really likes so they could prevent time slippage and add to their bottom line. Yeah, thank you really.
Capterra user Jose M. praises the Workyard app for its role in business improvement. He mentions how the app’s scheduling enhancements and cost codes have significantly helped his business by identifying areas of success and pinpointing where improvements are needed to better serve his customers.
Capterra reviewer Jose M. says:
Business Origination ⭐
COOur business has improved dramatically due to schedule improvements, and cost codes help us see where we are successful and where we need to improve to provide better services for our customers.
Workyard Pricing
Free Trial?
14-day trial with no credit card required
Time Tracking
Annual: $6 per mo. per user + $50 base fee
Monthly: $8 per mo. per user + $50 base fee
Workforce Management
Annual: $13 per mo. per user + $50 base fee
Monthly: $16 per mo. per user + $50 base fee
Speed up job scheduling with Workyard’s digital team calendar
Click here to know how
ClickUp
Scoring
Key Features
-
Customizable workflows
-
Task assignments and due dates
-
Time tracking and reporting
-
Integration with other tools and apps
-
Mobile app for on-the-go access
Real-time updates and visibility
Automated workflows for increased efficiency
Customizable workflows and permissions
Robust reporting and analytics
Steep learning curve for new users
Limited customization options for construction workflows
Lacks support for complex multi-phase projects
Limited customization options for dashboard views
ClickUp is an all-in-one productivity application designed to streamline project management. It offers a robust set of tools for planning, organizing, and tracking tasks, making it an effective solution for construction teams to stay on top of their projects.
The software’s user-friendly interface and flexibility make it a valuable tool for construction professionals looking to optimize their project scheduling and collaboration efforts.
With its features and integrations, ClickUp empowers construction teams to manage tasks and deadlines efficiently, ultimately enhancing productivity and project success.
What Real People Say About ClickUp
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With 20 years of experience in corporate America, Andy has used various platforms like Asana, Meister Task, and Base Camp. Initially finding ClickUp complex on mobile, Andy decided to try it for managing personal and professional tasks and was amazed by the extensive features available even in the free version.
iOS user Andy385&4& says:
Best of all PM platforms ⭐⭐⭐⭐⭐
For 20 years working in corporate America, I have operated on numerous platforms like Asana, Meister Task, and Base Camp, just to name a few. I did try downloading this once, but it looked complex from the mobile app. But after wanting to try something new to manage my personal and professional tasks and goals, I gave it a whirl and dove into it first, and it’s mind-blowing how many features you get even with the free version! It gives you a few automation, which are nice like auto-assigning tasks to yourself, the web browser is very easy to navigate, and I like the idea that you can tag all your favorites at the top to navigate where you want to go quickly. For an enterprise or an organization, needing robust project management software, I could imagine any of the page versions being a ton of horsepower. For me personally the free version does more than I needed to do manage my own tasks. Thanks ClickUp you’re at the head of the pack.!
Grace appreciates the integration between ClickUp and Google Calendar but finds the app’s offline functionality lacking. Tasks and reminders are inaccessible without an internet connection, which is a significant drawback for Grace, who often works offline.
Android user Grace Lbng says:
⭐
I love how you can integrate Google Calendar with the application (ClickUp to Gcal and Gcal to ClickUp). Unfortunately, many of the app’s features are non-functional offline, which is a deal breaker. I personally like to see tasks in spaces and in the calendar regardless of connectivity (in offline mode, it shows “Connection Error”). Additionally, reminders only show when connected to the internet as well, which sucks because I don’t have a connection all the time. I guess we will move on to the next app!
Moving from Google Sheets to ClickUp, John finds it a significantly better option for project management. His overall experience with ClickUp is pleasant, highlighting its extensive features that enhance project management compared to more basic tools.
Capterra reviewer John Epok P. says:
Extensive Project Management Platform ⭐⭐⭐⭐
My overall experience was pleasant, as, coming from Google Sheets, Click Up is a lot better in terms of project management.
ClickUp Pricing
Free Trial?
Free plan forever for personal use
Unlimited
$10 per user per month ($7 per user per month, billed annually)
Business
$19 per user per month ($12 per user per month, billed annually)
Enterprise
Contact ClickUp for more information
ManageMart
Scoring
Key Features
-
Customizable job scheduling and task management
-
Integration with BIM and CAD tools
-
Real-time project updates and notifications
-
Resource allocation and management
-
Automated cost tracking and invoicing
-
Mobile app for on-the-go access
Tailored to the specific needs of the construction industry
Streamlined job scheduling and task management
Real-time project updates and visibility
Robust reporting and analytics
Limited customization options for specific workflows
Challenging for new users
Limited support for international teams and projects
Higher cost compared to other job scheduling apps
Highlights
ManageMart is a comprehensive job scheduling software designed specifically for service-field companies. It offers a user-friendly interface and robust features to streamline scheduling, task management, and workforce management.
Leveraging ManageMart’s advanced tools, construction managers can plan and execute projects precisely. Like many scheduling software options, it includes a visual drag-and-drop calendar with the ability to create recurring tasks for regular service or ongoing support.
The software’s customizable views and real-time collaboration features enable seamless communication among team members, ensuring everyone is on the same page.
You can also send invoices and process client payments with ManageMart.
What Real People Say About ManageMart
Explore firsthand accounts and feedback from ManageMart users to gain insights into their experiences with the platform. These diverse perspectives can help you understand how ManageMart is utilized in real-world property management scenarios, giving you a clearer picture of its potential benefits and limitations.
iOS user Vannara Tita expresses frustration with the ManageMart mobile app.
iOS user Vannara Tita says:
Terrible ⭐
Crashes every time I open the app. So disappointed because the desktop version works so well. But with no functional app, this is useless for field work.
Having used the software since its inception, TH finds it to be one of the best values in the industry. The support team stands out for their quick and informed responses, and the developer’s hands-on experience in the lawn care industry ensures the program meets users’ needs. TH highly recommends ManageMart for its excellent product and outstanding support.
Capterra reviewer TH says:
Excellent Product ⭐⭐⭐⭐⭐
Having used this software since its inception I have found it to be one of, if not the best value in the industry. Support is far and away superior to other programs in providing quick, informed responses to questions and incorporating many helpful suggestions into the program. It helps that the developer is a working member of the lawn care industry and has hands-on experience which gives a true understanding of what his users need. I highly recommend this program.
ManageMart Pricing
Free Trial?
7-day Free Trial
All Included Plan
(Unlimited Users)
$19.99 per month ($16.25 per month, billed yearly)
QuickBooks Time
Scoring
Key Features
-
Accessible from any device with an internet connection
-
Customizable views for project planning
-
Real-time collaboration features
-
GPS tracking and geofencing
-
Equipment tracking and reports
Enhanced task management and scheduling
Increased productivity and efficiency
Better resource allocation
Compliance with labor laws and regulations
Can be confusing for non-technical users
Limited customization options for specific industries
Limited support for complex workflows
Highlights
QuickBooks Time is a powerful job scheduling software solution meticulously designed to transform how construction companies approach project management. Its standout feature is a seamless integration with QuickBooks Online, making it an invaluable tool for construction managers prioritizing efficiency and cost-effectiveness.
While you can’t process payroll or collect client invoices with QuickBooks Time, its connection to the QuickBooks ecosystem makes it easy to do with a bundled package of QuickBooks apps. You can even gain access to QuickBooks Time by subscribing to the top tier of QuickBooks Payroll, which means you’d really only need to bundle QuickBooks Online to get access to the core financial-management tools most businesses need.
Moreover, the software’s GPS tracking, equipment tracking, reporting, and CRM integration features provide construction managers with valuable insights, empowering them to make data-driven decisions that propel business growth.
What Real People Say About QuickBooks Time
Discover user experiences with QuickBooks Time from around the world. Learn how it has impacted their time tracking and payroll processes and why it’s a popular choice for many businesses.
jpommerville laments the decline in quality since QuickBooks acquired TSheets. Once a seamless integration with QuickBooks and backed by excellent support, the product now suffers from frequent integration failures and poor support. The final straw came when syncing issues remained unresolved, forcing jpommerville to consider alternative solutions after four years of use.
iOS user jpommerville says:
Terrible support ⭐
When this was TSheets, the product was great, and the support was even better. The integration with QuickBooks was seamless. As soon as Quickbooks purchased it and turned it into Quickbooks time, the quality dropped and support became some of the worst I’ve ever seen. The integration with QuickBooks desktop has failed many, many times, and each time, it takes days and dozens of phone calls before the issue is resolved. Finally, a few weeks ago the syncing between the two crashed again. This time no resolution. Is the solution Quickbooks recommended? Send us your company file in the mail while we attempt to figure the issue out. In the meantime, everything we do in qb over those few weeks they have our company file would all have to be duplicated and re-entered once the company file is returned. No, thank you. Is QB going to pay for all that data entry? Of course not. How does your product get worse now that you own it? And how do you not have any solutions to offer? We are now switching away from QuickBooks time after 4 years of using it because other companies have figured out how to integrate with QuickBooks better than QuickBooks has. Ridiculous.
Having used the app without issues for two years, Brianna encountered problems two weeks ago that have yet to be resolved. Despite following customer support’s advice and updating her email twice, she still cannot view her paychecks or taxes in the app, leading to significant frustration.
Android user Brianna Todd says:
⭐
I have used this app for 2 years without any issues up until 2 weeks ago. I have contacted there live agents through customer support, and I have done what they said. I have changed my email twice. They claim there were issues going on and a new update was going to fix this issue. I still can’t view my paychecks or my taxes in the app!!!!!! Super frustrating!!!!!!
Roselyn praises the software’s ease of use, helpful customer service, and effective time-tracking feature. The seamless synchronization with her existing QuickBooks account has been particularly beneficial for updating finances quickly.
Capterra reviewer Roselyn E. says:
QuickBooks Time Makes Tracking Time Simple and Efficient ⭐⭐⭐⭐⭐
QuickBooks Time will help me manage my business finances, and I’m really happy with the results. The software is extremely easy to use, and the customer service team is always on hand to answer any questions I have. The time tracking feature has been especially helpful for keeping track of employee hours, as well as for billing clients. I also appreciate the fact that QuickBooks Time syncs with my existing QuickBooks account so I can quickly view and update my finances. Overall, I’m very pleased with QuickBooks Time and highly recommend it to any business looking for an easy and efficient way to manage their finances.
QuickBooks Time Pricing
Free Trial?
Free trial for 30 days
Premium
Base fee: $20 per month
$8 per user per month
Comes with 1 admin
Elite
Base fee: $40 per month
$10 per user per month
Comes with 1 admin
Joblogic
Scoring
Key Features
-
Comprehensive preventive maintenance scheduling
-
Robust work order management
-
Asset management capabilities
-
Mobile engineer access
-
Invoicing features
Streamlined job scheduling and workflow
Improved communication and collaboration
Better resource allocation
Compliance with labor laws and regulations
Limited support for complex workflows
Lacks scalability for large projects
Relatively high pricing compared to competitors
Highlights
Joblogic is field service management software providing comprehensive job scheduling capabilities tailored to distributed teams such as construction operations.
Its job scheduling tools allow construction firms to centrally manage and assign jobs to field staff. The software features a centralized job management system where jobs can be added, organized, and monitored in one location.
The platform’s scheduling features also include real-time tracking of job statuses, allowing managers to see which jobs are upcoming, in progress, or completed at any given time. This real-time job tracking provides up-to-date information to make scheduling decisions quickly.
Joblogics’ scheduling functionality supports both individual jobs and longer multi-day projects.
What Real People Say About Joblogic
Despite numerous downloads on iOS and Android, Joblogic has no user reviews available. Stay tuned to hear what real users have to say about their experiences with this field service management tool.
Capterra reviewer Andy H. says:
Very good product to a point, and await the next version for major advancements ⭐⭐⭐⭐
Good company, UK based, and friendly helpful implementation and support staff. Feels like their focus is moving away from the locally hosted to cloud based ServiceSight product, so I’d advise anyone looking at Protean to ensure the solution they choose is the correct future-proofed solution for the business, as moving into or from Protean (or similar products) is not a small project
Joblogic Pricing
Free Trial?
Free demo call available upon request
Basic
$57 per user per month
Premium
$70 per user per month
Enterprise
Contact Joblogic for more information.
Workiz
Scoring
Key Features
-
Job creation and assignment
-
Recurring task management
-
Customizable estimates and proposals
-
Online booking and payment integration
-
Reputation management integration
Simplifies job scheduling and dispatching
Enhances team productivity and efficiency
Provides real-time updates and tracking
Offers customizable estimates and proposals
May require some training for new users
Limited mobile app functionality for some features
May not be suitable for very small businesses
Highlights
While Workiz offers a comprehensive field service management platform with various capabilities, its true standout feature is the dynamic construction scheduling software tailored specifically for the industry.
At its core, Workiz provides an intuitive drag-and-drop calendar that allows construction businesses to view and categorize all their jobs in one centralized place. From this master calendar view, jobs can then be intelligently assigned to technicians and field staff based on their location, availability, and specialized expertise.
What sets Workiz apart is how the scheduling seamlessly integrates with real-time updates and mobile accessibility. This lets the entire construction team stay informed and adaptable, even during last-minute scheduling changes.
What Real People Say About Workiz
Workiz is a popular app across the three major review platforms we track. Let’s see what users have said about the software’s mobile version on iOS and Google Play, and what desktop users say about Workiz on Capterra.
iOS user Grover717 is not at all a fan of Workiz’s recent update:
iOS user Grover717 says:
Latest update is awful ⭐
This latest update has made the app nearly unusable. The new schedule layout leaves very little separation between days of the week. Making it difficult to tell which day I’m looking at. My schedule now shows me talked for jobs that were completed over a year ago, cluttering the schedule with useless information. If I need to reschedule a job to another day, it often takes several, sometimes 10 or more attempts before the new date is saved, as pressing the CONFIRM button reverts the date back to what it was before. The app crashes multiple times a day, often when I’m in the middle of writing up an invoice, forcing me to start over. I could list half a dozen other issues, but I’m getting frustrated just thinking about it. I suppose the good thing is that the company I work for pays for this mess so I don’t have to.
After a recent app update, Aleksandr encountered issues with visibility and usability on his phone’s black theme. He couldn’t see the number of clients’ cards, a problem that didn’t exist before. Additionally, the interface became uncomfortable.
Android user Aleksandr Safonov says:
⭐⭐⭐⭐⭐
After updating, I can’t see the number of clients’ cards because I use the black theme of the phone. Before updating, I didn’t have such a problem. Solve the issues. Also, the interface became uncomfortable. Update: Thank you for your update. Now everything is working correctly. Good job!
Beverly recently shared her positive experience with WorkIz, highlighting its superiority over other client/job platforms she tested. She praises the platform’s exceptional customer service, responsiveness, and overall effectiveness.
Capterra reviewer Beverly B. says:
WorkIz is a game changer! ⭐⭐⭐⭐
After testing out a few other client/job platforms, WorkIz turned out to be head and shoulders above the rest. The customer service people are super-responsive to input, are easy to reach, and take care of their clients. Highly recommend!!
Pricing
Free Trial?
No. Workiz offers a Lite plan.
Lite
Free for up to 2 members
Standard
$225 per month
Up to 5 members
Ultimate
Contact Workiz for more information
Procore
Scoring
Key Features
-
Look-ahead scheduling
-
Resource leveling to optimize resource utilization
-
Gantt chart visualizations
-
Integration with Microsoft Project
-
Real-time updates and notifications
Centralized platform for all scheduling activities
Improved visibility across the project lifecycle
Seamless integrations with other project management tools
Challenging for users unfamiliar with construction software
Integration challenges with some accounting or ERP systems
Subscription costs may be a concern for smaller firms
Highlights
Procore is a popular cloud-based construction management software providing a comprehensive platform for managing all aspects of construction projects.
The software facilitates seamless collaboration among project stakeholders, including owners, general contractors, subcontractors, architects, and engineers, by providing tools for sharing documents, drawings, photos, and communication.
Procore’s financial management capabilities support budgeting, cost management, progress billing, invoicing, change order tracking, and payment applications.
It also offers mobile apps and tools for field productivity management, such as employee time tracking, daily reports, punch lists, and issue tracking.
What Real People Say About Procore
Procore has established itself as a popular construction management platform, offering a range of tools to streamline projects. Discover firsthand accounts from users about how Procore has impacted their construction projects and workflows.
While appreciating the app’s concept and usefulness for punch list creation and tracking, PunchLordito highlights several annoying issues. These include a need for a longer queue in “recent punch items,” problems with the recent item queue loading items twice, issues with the comment and response section for communication, failures in loading created items, glitches when linking items to drawings, and unnecessary steps that hinder productivity.
iOS user PunchLordito says:
Great concept, Little annoying issues throughout. ⭐⭐⭐
I use it mostly for punch list creation, tracking, and resolution. I have found a need for a longer queue in “recent punch items” in order to keep moving through rooms productively.
The current update has made things slower because reusing a recent item loads it into the queue twice, etc. Removing other punch items that then have to be recreated. The older version handled this better.
The comment and response section when communicating on a specific punch item makes it difficult to have clear communication back and forth using the app tool.
Items have been failing to load for me when created and will just stay in the top of the queue unless resolved and reopened in the instance that is possible. When resolve and reopen is not an option there is really nothing much that can be done other than delete in the browser version and recreate.
When linking items to a drawing it can begin to glitch and have had the app crash on me without saving at least 20 previous items that were not loaded yet.
A lot of unnecessary steps that may be useful in some scenarios but honestly could be much more productive not having to modify edits or individually add certain unavailable editable features to hundreds of items.
The concept and goal of the app is untouchable and can revolutionize job management and communication throughout multiple industries it just needs some updates to the mobile system to help productivity and communication.
Android user Chancey Drew gives Procore a low rating, indicating dissatisfaction with the app’s punch filters and overall functionality on Android, suggesting that the app needs significant improvement.
Android user Chancey Drew says:
⭐
Punch filters do not work properly. App for Android needs a lot of work.
Luke N. praises its extensive customization options and modular approach, which allows users to pay only for the modules they need. Luke highlights the excellent Drawing and Specification modules and improvements in correspondence.
Capterra reviewer Luke N. says:
Excellent Project/Document Management Software ⭐⭐⭐⭐
Procore is heavily customizable and comes with modules that can be added and removed to use (and pay) only the modules you wish to use. Drawing and Specification modules are excellent, and correspondence is quickly being improved. Punch Lists, Document management, and tendering are all done well.
Procore Pricing
Free Trial?
14-day Free Trial along with a free Procore account
Please contact Procore for more information.
The Bottom Line
Effective scheduling is a fundamental pillar for successful project management in the construction industry. It transcends mere construction time management, encompassing a comprehensive strategy to optimize resources, mitigate risks, and ensure timely project completion.
By prioritizing tasks, leveraging suitable scheduling tools, and maintaining flexibility, construction managers, supervisors, and owners can transform their schedules into invaluable assets.
A well-structured schedule is not a rigid framework but a dynamic tool that adapts to the evolving needs and challenges of a construction project. Through consistent refinement and a willingness to adjust, construction professionals can harness the power of scheduling to streamline operations, improve communication, and ultimately deliver projects on time and within budget.
Still considering your options for job scheduling software? Try Workyard! Over 50,000 construction professionals trust Workyard for their day-to-day scheduling and time-tracking needs because it’s simple, strong, and supremely accurate. See how Workyard’s contractor scheduling software works, or sign up for a 14-day free trial today!
Our Scoring System Explained
Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.
We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:
The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.
How We Score Software
All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.
In general, the 0-10 range translates as:
- 9.0 – 10 – One of the absolute best in its category (amazing).
- 7.5 – 8.9 – Very good, but with some minor issues (very good).
- 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
- 3.0 – 5.9 – This feature is not ready for prime time (borderline).
- 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
- 0 – The product doesn’t include this important feature at all.
How We Calculate Overall Scores
The 8 factors reviewed are weighted based on an overall total of 100%:
- Ease of Use: 20%
- Time Tracking Accuracy: 20%
- Scheduling Features: 15%
- Job Tracking: 15%
- Integrations: 10%
- Customer Support: 15%
- Company: 5%
Methodology for Each Factor
Ease of Use
We evaluate a product’s ease of use based on three main considerations:
- How easy is it to set up this app?
- How easy is it for managers to use the backend dashboard?
- How easy is it for frontline workers to use the (mobile) app?
These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.
Time Tracking Accuracy
Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…
- How accurate or precise is its GPS tracking capability?
- How accurate – and how customizable – is its geofencing feature?
- How accurate is its travel and mileage tracking (if available)?
- Can it automatically clock workers in and out based on the above?
- Can you set and/or restrict rules for clocking in and out?
- Can the app continue tracking workers while offline?
- How easy is its mobile app and/or kiosk for frontline workers?
Scheduling Features
Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.
When we consider a product’s scheduling features, we look at:
- Its dashboard customizability (daily, weekly, or monthly views).
- Its project-based scheduling and visibility.
- Its real-time updates and notifications for workers.
- Its real-time map views of worker locations for best-fit scheduling.
- Its recurring schedule (copies to subsequent weeks, etc.) functionality.
Job Tracking
This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.
We assess several things when calculating a product’s job tracking score:
- Its project-based tracking for multiple projects per day/week/etc.
- Its ability to track multiple / many projects simultaneously.
- Its use of (and your ability to customize) construction cost codes.
- Any built-in job costing views.
- Any integrations for cost coding (QuickBooks etc.)
Integrations
No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.
To calculate a product’s integration score, we’ll examine:
- How many native integrations (the simplest connection) does it offer?
- How effective and easy-to-use are its integrations with payroll software?
- Does it have robust data import and export features?
Customer Support
Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.
Customer support scores are calculated based on:
- Live support channels available (phone, email, chat, etc.).
- Live support hours (business hours only, 24/7, etc.).
- The strength of the product’s online help center and/or FAQs.
- What other users say about support in online reviews.
Company
A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.
When assessing this score, we’ll examine:
- Transparency (easy-to-find pricing, etc.)
- Trial period (duration, feature availability, credit card requirements, etc.).
- Subscription flexibility (contracts, required durations, etc.).
- Ease of cancellation or pausing subscriptions.
- Customer perceptions (online product reviews).
- Website (a minor consideration, but great companies tend to have great websites).
Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!
Job scheduling software is a digital tool designed to streamline the planning and management of tasks, resources, and timelines within a project.
In the context of construction, it helps managers, supervisors, and owners visualize project timelines, allocate resources efficiently, track progress, and identify potential bottlenecks or delays. This enables proactive decision-making and adjustments to ensure project milestones are met.
Contractor job scheduling software is typically designed for smaller construction businesses with fewer projects and resources. These solutions often focus on ease of use, affordability, and basic scheduling features.
Enterprise job scheduling software, on the other hand, caters to larger construction firms with more complex projects and multiple teams. These solutions offer advanced features like resource leveling, risk analysis, and integration with other enterprise software systems.
The best job scheduling software for construction in 2024 will depend on the specific needs of each project and company.
However, a notable option is Workyard, designed specifically for construction and field service businesses. Workyard simplifies workforce management with features like GPS time tracking, real-time job costing insights, and efficient scheduling tools. It aims to streamline operations and improve profitability for construction teams.
Other relevant options include:
Procore: A comprehensive construction management platform with integrated scheduling capabilities, ideal for larger projects.
Autodesk Construction Cloud: A suite of tools that includes BIM 360 for scheduling and project management, suitable for BIM-centric workflows.
Buildertrend: A user-friendly solution designed for smaller construction businesses, offering essential scheduling features and communication tools.
