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The 7 Best Team Management Apps for 2026

Looking for the right team management app for your construction or trade business? We’ve reviewed 7 of the best apps on the market to help you!

Estel Masangkay
Estel Masangkay
Last updated: 10 min read
screen shot of a map view of the united states

Managing a construction team today requires tracking schedules, labor costs, and locations while ensuring efficient communication. Thankfully, team management apps make the job easier. 

In this article, I’ve reviewed and compiled a list of the seven best small business scheduling apps with team management features to help you manage your crew efficiently and effectively. 

Top Team Management Apps at a Glance
Our score
9.3
7.8
7.6
Best for
Best for time tracking and team management
Hourly employee management
Team collaboration tools and integration
Pricing
Starting at $6 / mo. per user + $50 base fee
Starting at $2.50 per user / mo.
Starting at $12 / user per mo.
Our score
9.3
Best for
Best for time tracking and team management
Pricing
Starting at $6 / mo. per user + $50 base fee
Our score
7.8
Best for
Hourly employee management
Pricing
Starting at $2.50 per user / mo.
Our score
7.6
Best for
Team collaboration tools and integration
Pricing
Starting at $12 / user per mo.

How our scoring system works

linksVector 1. Workyard

Features Pricing Pros & Cons Ratings and Reviews

In a nutshell

Workyard’s exceptional team management app is designed to address the needs of construction teams, general contractors, and specialty contractors. Its GPS time clock, detailed reporting dashboards, job progress updates, and task completion tracking help streamline day-to-day operations.

Its precise GPS tracking includes features like geofenced clock-in/out, mileage tracking, facial detection, and auto clock-in and out. It also comes with a centralized digital calendar to simplify dispatch and task assignments, including emergency job scheduling. 

After testing it across multiple job types, I found its GPS time clock, geofencing, and job costing to be the features that most directly reduce payroll errors and shrink hidden labor costs.

See how Workyard helps you and your team:

Key Features

  • Best-in-class GPS time clock
  • Scheduling for individual workers and teams
  • Labor compliance in-app functionality
  • Job-tracking with real-time data
  • Job costing for all types of jobs
  • Reporting with analysis and insights
  • Integration with payroll systems and workflow in minutes
  • Smart forms with AI-powered form builder

Our score

9.3
Full scoring breakdown →
Start a free trial today Book a demo

Best-in-Class GPS Time Clock

Having tested a dozen and more time-tracking apps, I’ve proven Workyard’s time clock’s superior accuracy again and again. It tracks each team member’s location and status using live phone-based GPS. This keep teams members’ time cards accurate and timesheet records error-free.

Team members no longer need to log their arrival and departure times manually, as Workyard automates clock-ins and clock-outs. I like that its live map helps me spot who’s closest for emergency dispatches, minimizing idle time and delays.

Workyard makes sure you can accurately reimburse for vehicle trips by calculating mileage and journeys via GPS.

With its precise GPS tracking, Workyard makes sure that every timecard and timesheet is accurate, reflecting actual labor costs.

Workyard is available in mobile, desktop, and kiosk mode for your unique workforce management needs:

Account for every minute with the most precise GPS time clock app available. Account for every minute with the most precise GPS time clock app available.
Avoid late clockins- automatically clock employees in when they arrive. Avoid late clockins- automatically clock employees in when they arrive.
Detect when workers forget to clock out and trim timecards to the last visit. Detect when workers forget to clock out and trim timecards to the last visit.
Automatically assign project time by locations and customizable rules. Automatically assign project time by locations and customizable rules.
Auto-capture exact mileage per employee and project for reimbursement. Auto-capture exact mileage per employee and project for reimbursement.
Use rules to restrict clock-ins and clock-outs based on location and time. Use rules to restrict clock-ins and clock-outs based on location and time.

Auto Clock-In for Geofenced Areas 

Workyard’s geofencing feature takes the hassle out of clocking in and out by automatically recording when employees enter or leave designated job sites. This eliminates the risk of accidental or intentional clock-in/out errors. Paired with GPS precision, the app gives you control over time card entries and, ultimately, labor spend.

Meal and Break Management 

With Workyard, you can set up automatic rules to insert and enforce meal and rest breaks. This ensures compliance with labor laws and promotes employee well-being among work crews. This feature also streamlines time tracking and prevents payroll errors as well as disputes.

Real-Time Availability Tracking 

I always like using the live map view to check field users’ locations during work hours. This comes in handy when there are unexpected or urgent assignments needing immediate attention. Workyard makes it easy to assign nearby team members to address time-sensitive tasks. The app also enables you to manage team schedules based on proximity and availability, maximizing labor time and spend.

While perusing Workyard’s user reviews, I noticed that some field users expressed concern about the possibility of being tracked 24/7. To address common privacy issues like these, I suggest having field teams undergo onboarding to better understand what the app can and cannot do.

Workyard’s team management app is enhanced by a suite of industry-first features for field teams. Its centralized team calendar works with GPS time tracking to accurately log every scheduled shift. Its reporting and job costing features also enhance time tracking by providing actionable insights into team productivity and project expenses. 

With built-in compliance guardrails and extensive integrations, Workyard isn’t just a team management app—it’s your secret weapon for optimizing operations, increasing profit margins, and delivering projects on time and on budget.

Scheduling

Workyard makes it easy to assign team members to projects and tasks with its visual calendar dashboard.

Instantly update schedule changes for your field team with a few clicks. Instantly update schedule changes for your field team with a few clicks.
Make sure your crew always knows where to be with a shared mobile calendar. Make sure your crew always knows where to be with a shared mobile calendar.
Send schedules and job details instantly to your workers. Send schedules and job details instantly to your workers.
Specify what needs to be done with notes, checklists, attachments & more. Specify what needs to be done with notes, checklists, attachments & more.
Give your crew checklists to tick off completed steps one by one. Give your crew checklists to tick off completed steps one by one.
Get up-to-the minute updates from the field, including notes and photos. Get up-to-the minute updates from the field, including notes and photos.

With Workyard’s construction scheduling software, you can:

  • Schedule multiple jobs for any team member (or several team members to the same job)
  • Assign job duration from start to completion
  • Add to-do checklists to each job 
  • Track scheduled jobs by status
  • See schedules by week, month, or task
  • Organize schedules by job type, deadline, date, and others
  • Repeat scheduled projects or tasks 

Workyard’s mobile app syncs team members’ schedules in real time so everyone stays on the same page. 

Labor Compliance

Workyard has built-in labor guidelines for managing compliance. The platform creates automatic audit trails to document time records for every team member.

Workyard is also FLSA-compliant – it stores records in an online, searchable repository. You can use Workyard to set rules for mandatory breaks and overtime by state and stay compliant with labor regulations.

Your records include a detailed time log and GPS audit trail of every minute. Your records include a detailed time log and GPS audit trail of every minute.
Log of every change to time cards, including reasons for every adjustment. Log of every change to time cards, including reasons for every adjustment.
Provide workers with a convenient simple summary of weekly hours. Provide workers with a convenient simple summary of weekly hours.

Job Tracking

Workyard’s job-tracking software places key metrics and real-time updates at your fingertips.

All time card changes are recorded in a comprehensive activity log. All time card changes are recorded in a comprehensive activity log.
Log employee site arrival and departure times automatically. Log employee site arrival and departure times automatically.
Assign driving trips, travel time, and mileage to jobs automatically. Assign driving trips, travel time, and mileage to jobs automatically.
View and analyze job data in a user-friendly dashboard. View and analyze job data in a user-friendly dashboard.
Simplify receipt recording and job tagging for your team. Simplify receipt recording and job tagging for your team.
Track hours worked per job or cost code on every time card. Track hours worked per job or cost code on every time card.
Enable your team to update job progress effortlessly. Enable your team to update job progress effortlessly.
Ensure compliance with mandatory worker sign-offs. Ensure compliance with mandatory worker sign-offs.

With Workyard, you can easily:

  • Capture job progress with the mobile app
  • Increase transparency around project activity
  • Speed up business processes
  • Improve billing and job estimates with labor costs

The platform gives you an overview of important team data, including:

Labor time and costs. Every timecard submission includes hours worked per job and/or cost codes.

Site visits. Every employee clock-in and clock-out is automatically captured. 

Worksite vehicle trips. Relevant driving trips to each job site are tracked and recorded. 

Project updates. Every worker assigned to a job can share progress updates with notes and photos. 

Receipts. Team members have the autonomy to record receipts and attach them to the relevant job. 

Job Costing

Workyard’s live cost tracking captures job costs by recording and analyzing time card submissions.

Use our powerful dashboard for a live view of project costs. Use our powerful dashboard for a live view of project costs.
Define cost codes to understand where time goes in detail. Define cost codes to understand where time goes in detail.
Analyze data with reports by employee, time period, cost code and more. Analyze data with reports by employee, time period, cost code and more.
Send timesheets to your accounting system with job and/or cost codes. Send timesheets to your accounting system with job and/or cost codes.

You can group and filter job costs by:

  • Employee
  • Project type
  • Duration of project
  • Cost code
  • Date

Workyard receives each log and time card submission, automatically calculating job costs for each task. The platform does this for every team member and updates your dashboard in real time.

Workyard synchronizes job cost data and time sheets with existing accounting systems for faster processing. 

To get the most out of Workyard’s job costing and reporting capabilities, I recommend setting up cost codes and the reports you’ll run monthly.

Reporting

Workyard comes with customizable reports and dashboards to give you insights for better business and team management. 


Generate and customize the following reports in minutes:

  • Time cards (detail, summary)
  • Time card notes
  • Time off summary
  • Pay period time
  • Project and cost code time (detail, summary)
View team hours, job activity and costs at a glance. View team hours, job activity and costs at a glance.
Customize dashboards to focus on the fields that matter to you. Customize dashboards to focus on the fields that matter to you.
Use GPS, notes and receipts data to support your billing processes. Use GPS, notes and receipts data to support your billing processes.
Get insights into where you are over and underestimating. Get insights into where you are over and underestimating.
Track job costs in real-time, identify and address overspend early. Track job costs in real-time, identify and address overspend early.

Workyard allows you to create the following types of reports:

Task report. Filter and group entries by time, cost code, and project code

Project report. Create project reports on a daily, weekly, or monthly basis

Progress report. Export current project notes in PDF and CSV format, including image attachments

Employee time report. Create reports on teams’ worked hours, labor costs, and activity on job sites

Integrations

Workyard integrates with popular accounting and payroll for streamlined business processing. Its native integrations include QuickBooks, Gusto, Oracle NetSuite, Rippling, and more.

Automatically import employees, vendors, projects & cost codes. Automatically import employees, vendors, projects & cost codes.
Integrate any system and workflow with our easy-to-use REST API. Integrate any system and workflow with our easy-to-use REST API.
Need a file export for a different system ? We’ll build you a custom file! Need a file export for a different system ? We’ll build you a custom file!
Workyard's REST API connects to 60+ popular apps/services. Workyard's REST API connects to 60+ popular apps/services.

After integrating your chosen apps, Workyard can import employee and project data to these systems for streamlined billing, invoicing, and job cost reporting.Workyard also exports data to CSV for use in Microsoft Excel and Google Sheets.

Need more flexibility? Workyard’s Developer API lets you connect to more systems not already on the list. 

View More Workyard features View Less Workyard features

Pricing

Workyard offers a robust digital platform to simplify scheduling, time tracking, and job cost management for contractors. Its flexible pricing starts at $6 per user per month, with a $50 company fee, making it scalable for small and growing businesses.

Free trial

14-day trial with no credit card required

Starter

Starts at $6/month per user
+ $50 company base fee

Pro

Starts at $13/month per user
+ $50 company base fee
Start a free trial today Compare plans

Pros and cons

Pros

Highly accurate GPS tracking

Intuitive scheduling

Great mobile experience
Cons

Field workers need onboarding to understand GPS tracking

GPS tracking can take a toll on mobile battery

Ratings and reviews

Our score

10
9
10
8
10
10
6
Learn how our scoring system works
4.9/5
4.3/5
4.2/5

iOS user kenmi30 says Workyard solved a major problem for his team:

Better than most
⭐ ⭐ ⭐ ⭐ ⭐

“This is not going to be a review bragging about features I discovered. I just wanted to write this to share that I finally found a time clock app for my company that does something you would expect from all of them. IT WORKS. We were using another app to clock employee hours until out of the blue it started deleting hours. Ended up losing all my information and the company told me there was nothing to do about getting them back. I almost went back to paper but decided to give Workyard a try. We’ve been using it for a few months and it’s been rock solid. It’s been so reliable we’re thinking about upgrading to the plan that gives us reporting on all our labor costs across projects. That’s another problem I’ve never solved.”

More Workyard IoS reviews →

Android user Willem Steenkamp had no complaints about the time-tracking tool:

⭐ ⭐ ⭐ ⭐ ⭐

Great app to track real time. very user friendly.

More Workyard Android reviews →

Workyard user Ian C. it’s helped him manage his team efficiently:

Employees time cards/whereabouts at your fingertips
⭐ ⭐ ⭐ ⭐ ⭐

Overall: The main solves were getting the employees hours together for the payroll service without having to chase each time card down. With this system I have it at my fingertips and can even use it as a billing tool to look back weeks/months behind to find that missing day or hours on a job that was not tabulated on the job list.

Pros: This product was simple to implement and it’s ease of use really streamlined my involvement with respect to getting the time sheets to the payroll processor. We are a service business and the crews may have 5 to 12 jobs a day, With the GPS tool I cam let customers know ETAs without bothering employees with calls/texts while they are driving.

Cons: What I liked least about this product was that I had not found it sooner……

More Workyard Capterra reviews →
Start a free trial today Book a demo

linksVector 2. ZoomShift

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Ideal for restaurants, retail, care homes, and other shift-based businesses, ZoomShift offers workforce management tools designed especially for hourly employees. The platform streamlines scheduling for hourly teams with features like schedule templates, pre-shift reminders, shift planning, shift swaps, and team communication tools.

I like that the app’s calendar tool enables managers to find shift replacements quickly by showing available team members who can cover specific positions and locations. The calendar also allows you to add supervisor and manager permissions to help administrators respond to time off requests faster.

ZoomShift offers free web and mobile time clocks to track employees’ locations via GPS. The app also offers labor cost tracking and overtime monitoring for employees.

The platform comes with team communication tools, including group chat, direct messaging, and message read status features.

ZoomShift’s website did not list any available integrations but mentioned payroll integration in the form of payroll CSV exports.

Key Features

  • Drag-and-drop scheduling
  • Automatic calendar notification
  • Employee availability preference with shift swap
  • Labor cost tracking
  • Team communication tools
  • PTO request and accrual

Our score

7.8
Full scoring breakdown →
calendar with various scheduling tasks and project management elements for construction business use

Pricing

Free Trial?

YES
14-day free trial

Essentials

$ 0.00 / user per mo. (free forever)

Starter

 

Monthly: $ 2.50 / user per mo.

Annual:  $ 2.00 / user per mo.

Premium

Monthly: $ 5.00 / user per mo.

Annual:  $ 4.00 / user per mo.

Pros and cons

Pros

Designed for shift planning 

Affordable

Good scheduling features (calendar visibility)
Cons

Limited integrations

Job costing and other analytics are more limited than broader platforms

App loads slowly

Ratings and reviews

Our score

8
6
9
5
9
8
8
Learn how our scoring system works
2.8/5
3.8/5
4.5/5

iOS user jka84 praised the app’s scheduling functions, but criticized the app design and development:

iOS user jka84 says: 

Great service, poor app dev ⭐⭐

We absolutely love ZoomShift for scheduling our Logistics Team…but…jump on the app and try to do anything and you’ll want to dump the whole service just because of it. First off, it doesn’t stay signed in even when the checkbox is checked. No Face ID or keychain so it’s a task every time to login. 

Refreshing the data is a task…it takes multiple down swipes to get the data to refresh. It doesn’t just refresh when you open the app so sometimes claimed shifts are still showing open, this frustrates employees. Adding a shift from the app is terrible too. Scroll to or highlight the day you want to add it to and it still tries to add it to the current calendar day and not the date you have highlighted. The list could go on. This app needs a major overhaul.

Android user Shelby Mundt says the app has trouble managing shifts of more than eight hours:

Android user Shelby Mundt says: 

⭐⭐⭐

Doesn’t understand shifts more than 8 hours

ZoomShift user Jill W. says the app seems simple and straightforward to use, but issues pop up when least expected:

Capterra reviewer Jill W. says: 

Buggy System with Poor Customer Service ⭐

Overall: Zoomshift has declined over the years. What once seemed like a great business that took pride in their product and customer service has changed to a business just trying to trek along. They aren’t fixing bugs, and keeping them in production so that other clients can face the same issues we have with incorrect times saving and locations randomly changing when entering data. It’s very frustrating as we use to like this system but are now looking for something different.

Pros: Seems simple but the issues occur when you least expect it, making it easy to miss them.

Cons: The customer service has declined dramatically over the last 6 years. They used to care and want to fix issues. Now they refuse to acknowledge issues and ask you to perform a lengthy workaround. The pride in the system has gone and the customer service is infuriating. Our businesses choose software to help us run our businesses, not make things harder. We will be switching from zoomshift.

linksVector 3. Monday

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Monday.com is a project management and team collaboration platform that’s best for PMOs, creative agencies, and office-based teams that need portfolio visibility across many projects. It offers project management tools, including centralized document storage, field-to-office communication, and progress tracking.

Its task management tools include time tracking, assignment prioritization, and progress updates. It also offers high-level dashboards, allowing you to view multiple projects at once.

 I think that it’s a powerful tool and shines the strongest when centralizing tasks and documents, but not the first choice when you need field GPS accuracy (as is the case for frontline construction crews). The platform also lets you oversee multiple project budgets to aid decision-making and maximize profitability.

I noted that Monday.com offers team communication tools, including digital whiteboards for collaboration. It offers an offline mode to keep field and office communications in sync if workers lose their connections.

The platform integrates with Slack, Gmail, DocuSign, and other tools.

Key Features

  • Project management with centralized document storage
  • Activity log with Kanban, Gantt, calendar view
  • Task management with activity log and time-tracking
  • Portfolio management with high-level, multi-project overview
  • Team communication with whiteboard collaboration

Our score

7.6
Full scoring breakdown →
screenshot of a computer screen displaying a chart related to construction business metrics and labor management

Pricing

Free Trial?

YES
14 days free trial

Free

$0 / user per mo. (up to 2 users only)

 

Basic

Monthly: $12 / user per mo.
Annual: $9 / user per mo.

 

Standard

Monthly: $14 / user per mo.
Annual: $12 / user per mo.

 

Pro

Annual: $19 / seat per mo.
Monthly: $24 / seat per mo.

 

Enterprise

Must contact sales for pricing

Pros and cons

Pros

Easy to use

Strong integration ecosystem

Scalable for fast-growing teams
Cons

Poor mobile experience

Time-tracking and frontline scheduling are not specialized

Range of features can overwhelm small team

Ratings and reviews

Our score

8
8
8
8
8
6
8
Learn how our scoring system works
4.9/5
4.7/5
4.6/5

iOS user Baelthos says he likes the web platform user experience, but not the mobile experience:

iOS user Baelthos says: 

Needs more parity with web ⭐⭐⭐

The app is pretty easy to use and runs fairly well. I ran into some weird idiosyncrasies, for example I made a board on the app, deleted it, and made another board with the same name on the web. The app seemed confused and kept trying to open the deleted board until I closed the app and reopened it.

The bigger issue for me is that there is a strange gap in parity between the app and the website for things that seem silly. For example: you can’t hide a column on the app, you can only “collapse” it. You can not use the app to edit automations as far as I can see, you are also more limited in what customizations you can make to views you add. For instance I added a Kanban view to my board in the app and I had to open the web version in order to change which column was being used to determine categories.

Overall, the app is a good performing experience, but I wish it had more capability to make it realistic for me to work on boards from my phone and iPad.

Android user xb9rguy says the app is great when it works, but updates force him to uninstall and reinstall

Android user xb9rguy says: 

⭐⭐⭐

Great when it works. Every update so far causes me to lose the ability to click and drag, unless I uninstall reinstall, very frustrating and a huge waste of time. If you’re just using it on a desktop though, it’s great!

Monday.com user Jean-Michel A. praised the app’s workload visualization, but said using the platform requires a lot of work:

Capterra reviewer Jean-Michel A. says: 

Monday.com for nonprofits⭐⭐⭐⭐⭐

Pros: We are getting Monday.com for FREE, which is amazing. That’s the main reason we chose it over other products. I think it’s wise for monday.com to offer this, because if our employees move on to other companies after being introduced to monday.com, they are more likely to implement it there if they are already familiar with it. I love the customizability of monday.com.

Cons: The time tracking feature. We are using another app for time tracking. Monday.com does a good job of tracking time for specific tasks, but we haven’t been able to figure out how to track all of our time on a timesheet. While the customizability is great, sometimes monday.com can seem a bit advanced for our small org. There are so many features to explore, but sometimes it can be overwhelming or beyond our needs.

linksVector 4. actiTIME

Pricing Pros & Cons Ratings and Reviews

In a nutshell

ActiTIME is time-tracking software with team and scope management tools that’s good for professional services, agencies, and teams needing simple timers plus invoicing accuracy.

I observed that the app distinguishes itself from other competitors with its multi-location and time zone scheduling and work assignments to help you manage local and outsourced teams.

ActiTIME tracks hours and PTO requests through its mobile app, which also comes with a timer to keep labor costs in check. The app informs team members of current and new tasks and notes on existing assignments.

The platform lets you manage absences with permissions and absence balance adjustments. It also streamlines billing and invoicing by automatically calculating billable amounts across clients, projects, and tasks.

However, I noticed it’s not positioned as a heavy-duty field GPS tracker for managing mobile crews. 

ActiTIME integrates with Zapier and QuickBooks.

Key Features

Key Features

  • Scheduling with assignments for local, remote, and outsourced employees
  • Absence management with permissions
  • Role-based user permissions and groups for access control
  • Billing and invoicing with automatic calculations
  • Time-tracking with web timesheet and mobile app
  • Integrations with Zapier and QuickBooks

Our score

7.6
Full scoring breakdown →
screenshot of a construction dashboard with a bar chart for project management and labor tracking

Pricing

Free Trial?

YES

30-day free trial

actiTIME Online

1-40 users

Annual: $6 / mo. per user 

Monthly: $7 / mo. per user

actiTIME Online

41-200 users

Annual: $5 / mo. per user 

Monthly: $6 / mo. per user

actiTIME Online

200+ users

Must contact sales for pricing

actiTIME Self-hosted

Fixed cost of  $120 / user

Pros and cons

Pros

Good customer service

Easy to navigate

Affordable
Cons

Poor mobile experience

Limited native team communication tools

Synchronization not always reliable

Ratings and reviews

Our score

8
9
8
7
8
7
6
Learn how our scoring system works
3.1/5
3.6/5
4.6/5

iOS user L&L Concrete says his team loves the web version, but not the mobile app:

iOS user L&L Concrete says: 

Needs more. ⭐⭐⭐

We love the browser version. But the app needs more. An admin should be able to enter time for all employees on the mobile app.

Android user A Google user praised actiTIME’s automatic synchronization, but complained about the mobile app:

Android user A Google user says: 

⭐⭐⭐⭐

Automatic sync is great, but the redesigned interface is terrible for the “timer” operations. With the old app I was able to start the timer for every task I reported for the last weeks. Now I have to add it manually or add only from the previous days. (touching the clock symbol) 

Please enable the swipe right operation for the previous days as well to add a task and start the timer immediately for the current day. Also need an option to disable the swipe left (delete).

actiTIME user Sheila H. says the app lets her work offline, but its synchronization is unreliable:

Capterra reviewer Sheila H. says: 

Nice ⭐⭐⭐

Overall: Overall its a nice software. It comes in handy. Maybe one day it will make my list of top 5 favorite software.

Pros: I mostly like the working offline function, cause I move around a lot and I’m only online when i’m at home.

Cons: The sync function can stop functioning at the most inconvenient times.

linksVector 5. Scoro

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Scoro is business management software that’s best for professional services where time tracking and billing are of first importance. The platform combines sales, delivery, and financial functions to streamline processes and manage the entire project lifecycle in one place.

I noticed that Scoro’s time-tracking tool allows retroactive time logs in its timesheets. It also provides data on billable and non-billable time and can automatically populate work reports based on calendar data.

Scoro’s resource management tool also includes forecasts for manpower and resource shortages. It tracks project and client profitability to help you make proactive decisions. All in all, it offers strong resource forecasting and profitability tracking rather than frontline GPS timekeeping.

Scoro offers cross-team collaboration tools and centralizes project data for sales, delivery, and accounting teams.

The platform integrates with Google Calendar, QuickBooks, Xero, Jira, and other tools.

Key Features

  • Project lifecycle management with real-time performance updates
  • Time-tracking with billable and non-billable time records
  • Resource management with shortage forecast
  • Finance management with profitability tracking
  • Cross-team collaboration with project data sharing
  • AI-powered insights and automation

Our score

7.5
Full scoring breakdown →
screenshot of a construction business website featuring various items related to labor management, employee scheduling, and project costing

Pricing

Free Trial?

YES
14-day free trial

Core

Monthly: $23.90 / mo. per user

Annual: $19.90 / mo. per user

Growth

Monthly: $32.90 / mo. per user

Annual: $38.90 / mo. per user

 

Performance

Monthly: $49.90 / mo. per user

Annual: $59.90 / mo. per user

Enterprise

Must contact sales for pricing
Start a free trial today Compare plans

Pros and cons

Pros

Easy to use

Comprehensive project billing and budgeting features

Good onboarding experience
Cons

Poor mobile experience

Users say integrations are limited

High per-user pricing

Ratings and reviews

Our score

8
8
6
7
8
7
8
Learn how our scoring system works
2.9/5
4.6/5

iOS user EnjoiRelyks is not a fan of the mobile app:

iOS user EnjoiRelyks says: 

The Mobile App is Buggy ⭐⭐

Nothing in the settings menu works. Several screens just go blank. Dashboard, reports, bills, invoices, etc. The search feature doesn’t appear to work either. At a price point of $451/m, I think users would expect a more reliable app.

Scoro user Astrid A. love the app’s interface, but say there are no valuable integrations:

Capterra reviewer Astrid A. says: 

Time planing and intuitive MVP ⭐⭐⭐

Overall: Great for small to mid business but as a company grows our PM tools needs to grow with us and support the different functionalities we are looking for. But in all honesty I am always happy when one of our clients state they work with Scoro or to advise it as a tools

Pros: My god is Scoro intuitive, so easy even those newcomers who have never used it manage to master it in a matter of a few hours. Easy to navigate and visualize, but honestly for me, Scoro is the MVP in Time planing, which helps me keep me and my coworkers on track with day-to-day tasks and responsibilities. Everyone knows what they need to do and the timelines to stick by and that has been a key component in rampaging projects with prospects and clients.

Cons: Integrations :(, are no valuable integrations and even tho the APIs are there they sometimes malfunction when it comes to integrating with put systems. Never able to access the distro and contacts list no matter that I have tried to load and save them in different manners.

linksVector 6. Range

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Range is a team communication platform offering asynchronous updates, meetings tools, and goal-tracking solutions. It specializes in managing distributed teams across different time zones and locations.

The platform offers daily check-ins with status updates, mood insights (emotionally ready for work or not), and task updates. Range tracks assignments and goals, with options for mapping hierarchical goals and adding custom timelines.

You can facilitate meetings with built-in icebreaker tools and spinners to increase involvement from meeting participants. Range’s meetings tool also comes with agenda templates and automated note distribution.

Range also comes with a team directory allowing users to manually create a team charter or use external collaboration tools like Gmail. I recommend using Range to keep daily standups and meeting notes structured, but not as a time clock.

Range integrates with Slack, Microsoft, Asana, and Github, among other tools.

Key Features

  • Team communication tool with task updates and mood insights
  • Integration with Slack and Microsoft Teams
  • Goal-tracking with public and private goals
  • Meetings with automated notes distribution
  • Team directory with team charter
  • Async check-ins with daily wellness status updates

Our score

7.5
Full scoring breakdown →
calendar with different icons on it for scheduling and time tracking in construction business management

Pricing

Free Trial?

YES
14-day free trial

Free

$0 / mo. per user (up to 12 users only)

Pro

$8 / mo. per user

Enterprise

Must contact sales for pricing

Pros and cons

Pros

Diverse async check-ins, meeting notes, and alignment features

Easy to set up

Good customer service
Cons

Difficult to navigate

No built-in time clock functionality

Not-so-smooth integration with Microsoft tools

Our score

7
8
8
9
8
6
8
Learn how our scoring system works

Ratings and reviews

4.7/5

Range user Calvin P. says the app optimizes meetings, but some features are too complicated and take away from the user experience:

Capterra reviewer Calvin P. says: 

Best tool for (remote) stand-ups ⭐⭐⭐⭐

Overall: Minimize meeting time, Range is a great tool to replace the daily stand-up meetings. Integration with Google Calendar is a big plus. The additional questions (team building, leadership, etc) are great. It helps remote teams to know each other better and initiate conversations on some watercooler.

Pros: This is the best tool for daily standup replacements. If there is no need for a face-to-face standup, Range does a good job of giving transparency to what everyone is doing.

Cons: The “objective” and progress tracking could have been better. Using hashtags works but quite inconvenient, and it gets messy when there are multiple objectives.

linksVector 7. Clockify

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Clockify is time-tracking software for various industries, including construction, startups, law firms, accounting, non-profits, and others.

I can say it’s great for teams needing an inexpensive, lightweight time tracker and reporting for projects, but not a specialized field GPS or construction-focused job costing system.

It includes a time tracking tool with a start/end-of-work timer and a timesheet log for weekly activities. The platform allows you to examine and approve both timesheets and project expenses.

Clockify manages time-off requests and checks remaining time-off balances. You can define policies and holidays for team members. The platform also handles invoicing and allows you to add discounts and taxes to invoice templates.

Clockify integrates with QuickBooks and popular project management apps, such as Asana, Trello, Wrike, Monday, and others.

Read our in-depth view of Clockify.

Key Features

  • Scheduling with team capacity visualization
  • Time tracker with start/end-of-work timer
  • Time off management with request notification
  • Timesheet and expenses approval
  • Expense tracking and invoicing

Our score

7.2
Full scoring breakdown →
screenshot of a computer screen displaying a keyboard and mouse, relevant for construction business management and labor tracking

Pricing

Free Trial?

YES

7-day free trial

Basic

Annual: $3.99 / mo. per user
Monthly: $4.99 / mo. per user

Standard

Annual: $5.49 / mo. per user

Monthly: $6.99 / mo. per user

Pro

Annual: $7.99 / mo. per user
Monthly: $9.99 / mo. per user

Enterprise

Annual: $11.99 / mo. per user
Monthly: $14.99 / mo. per user

Pros and cons

Pros

Free time card app with good features

Simple interface

Good value for teams needing billing tools
Cons

Poor mobile experience

Lacks job costing and other construction/contractor-first features

Not easy to edit time card errors

Ratings and reviews

Our score

8
7
7
6
8
7
6
Learn how our scoring system works
4.6/5
3.5/5
4.8/5

iOS user Alyssabeth9 had high hopes for the app, but ended up being disappointed with its time-tracking feature:

iOS user Alyssabeth9 says: 

Does not track earnings accurately ⭐⭐

I switched over to CLOCKIFY and I had great hopes. I’m an interior designer and I need to be able to track the total cost in labor for the project and to monitor when I’m close to or at the budget. I also need to send weekly reports and reports that reflect the total hours spent on a project.

Reasons why I do not recommend CLOCKIFY at all…

(1) The earnings/ hours worked from the reports and the earnings/hours worked tracked under the project tab do not match so I don’t even know how much I’ve worked.

(2) The reports do not offer customizable dates so I cannot send the total time spent on a project if the project overlaps two different years.

(3) This software is not intuitive or easy to use.

(4) The CLOCKIFY app lags and glitches sometimes depending on how strong your wifi is. I lost tracking data one time because of this glitch and had to guess how much time I had worked on a project.

(5) The app for tracking your time doesn’t let you easily pause a project if you happen to have two different billing rates for the same client.

These are 5 huge flaws with Clockify. I went through customer service to try and determine why the hours on the project are not matching the hours on the reports and they had no answer or solution. …I’m glad I only paid for two months and not the discounted 12 month option. What a waste.

Android user Chris Le Brese had the same complaint about Clockify’s time-tracking tool:

Android user Chris Le Brese says: 

⭐⭐

App rarely tracks time properly. Time tracking for the day often goes negative. Adding time entries can often incorrectly add 24 hrs. Interface seems to depend heavily on a stable network otherwise these issues are exacerbated.

Clockify user Louis W. says the app is affordable especially for small businesses, but the reporting function let him down:

Capterra reviewer Louis W. says: 

Clockify is a great starter time tracking system ⭐⭐⭐

Overall: We have loved Clockify for what it is. It is the least expensive option for getting your small business up and running. We had a time tracking system that was integrated into our previous billing software due to reasons outside of our control we had to leave that software. We quickly realized that time tracking software was an expensive and terrible space. Clockify is a gem in the middle of a minefield of time tracking software. With additional polishing. It could really be something special. In the time that we have used it. It is already clear that their development team is committed to it and is making great progess.

Pros: Clockify is an inexpensive option for small or startup companies. It has most features that these types of companies need to get up and running.

Cons: The reporting at times has been borderline useless at best incredibly confusing. I would run a report. My employee would run the same report. We would each get different results. Something in our administration levels must have affected the report. We create web software for a living, and we were so confused by much of the reporting that we couldn’t determine what accurate numbers would be.

What is a team management app?

A team management app is software designed to help managers coordinate their teams’ work schedules, tasks, and communication in one place. It acts as a centralized hub for supervisors to create shifts, assign jobs, and organize workflows. Small business owners, project managers, and field supervisors alike can benefit from using team management apps to optimize day-to-day operations. 

Beyond scheduling and task lists, team management apps often include time-tracking and reporting features. These capture employees’ hours and project data so payroll remains accurate and compliance rules more easily enforced. These tools give teams one platform for assignments, timekeeping, and communication, optimizing workforce management.

How team management apps work

Team management apps are typically cloud-based so staff and workers alike can access them from anywhere via web or mobile. All team data including schedules, tasks, and timesheets resides in one central system, which acts as “a single source of truth” for all users.  

Most apps include key modules like employee scheduling, digital time clocks, task assignment, and communication tools. Project dashboards allow managers and admins to see who’s clocked in, which jobs in progress, and tasks past or nearing deadlines. Team management apps also generate reports or alerts such as in the instance of unauthorized overtime or a missed deadline. By centralizing these functions, team management apps eliminate the need for separate spreadsheets and reduce manual and human errors.

Benefits of team management app for tradesmen / construction

  • Better scheduling and planning. With visual shift calendars and drag‑and‑drop tools, managers can create and adjust schedules quickly.
  • Simplified task management. These apps let you assign tasks to individuals or teams using drag-and-drop calendars, facilitating easy scheduling and labor planning.
  • Improved collaboration and communication. Most tools include in-app messaging, comment threads on tasks, and alert notifications, ensures everyone has the same information.
  • Centralized data access and visibility. Every team member can access the information they need while managers control permissions, balancing accessibility with privacy and security.
  • Resource and workload management. A clear schedule overview helps managers balance workloads, track budgets, and keep projects within deadlines.
  • Reporting and analytics. Advanced team management software provides detailed reports on attendance, labor costs, and project status, giving managers the information they need to make data-driven decisions.
  • Accurate payroll and compliance. By automating time capture, team apps dramatically cut payroll errors and maintain compliance with applicable labor regulations.

How much do team management apps cost?

Team management apps for 2025 range as low as $0-$2 per user to as high as $59 per user based on your subscription. Some providers offer free options for small teams, like ZoomShift’s Essentials and Range’s Free plan, albeit with limited features. Others, like Workyard, charge from $6 per user plus a $50 monthly base fee with a good range of capabilities and features. Higher priced apps like Scoro’s begin at around $20 per user monthly, with premium tiers reaching nearly $50 per user. Free trials are commonly offered, typically lasting 14 to 30 days.

What to look for in team management apps

The best team management apps should have these basic features in their toolset:

  • Time and attendance tracking: Accurate GPS time- and location-tracking reduce payroll errors and ensure compliance with meal / break rules.
  • Flexible scheduling and shift management: Intuitive drag-and-drop calendar with recurring shifts and availability tracking make scheduling painless.
  • Integration with payroll, HR, and accounting systems: Seamless syncing of time and payroll data keeps admin workflow efficient.
  • Communication and collaboration tools: In-app messaging, group alerts, and file sharing keep teams connected and informed.

Most apps provide these essentials, but also look for

  • Detailed reporting and analytics
  • Live map with real-time availability tracking
  • Job costing and labor insights

These added features give managers real-time control over their team operations.

How to choose the best team management app

Find the right fit for your business and crew with these steps:

1. Identify scheduling needs: Start with your team size and most frequent job types. Choose an app with scheduling flexibility that fits your crew’s work patterns, such as recurring shifts or shift swaps.

2. Identify your workflow priorities: Decide whether scheduling, communication, or reporting is your biggest bottleneck, then choose an app that directly solves that issue.

3. Test real-world usability: Use free trials to clock in and out, schedule shifts, and communicate with team mates.

4. Check integration options: Make sure it connects to your payroll, accounting, or project management systems.

5. Weigh pricing against saved hours: Even mid-tier apps and higher subscriptions can pay for themselves quickly if they reduce admin time efficiently and prevent costly scheduling / payroll mistakes.

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    The Bottom Line

    Construction team managers and leaders have a wide range of options when it comes to choosing team management apps today.

    The core functions of the best team management apps should always include comprehensive scheduling solutions, sophisticated time-tracking tools, and reliable team communication. These features address the most important aspects of managing your team and ensure all hands are on deck when it comes to accomplishing tasks and completing projects.

    From my review, I recommend prioritizing a mobile-first system that ties time to job costing and integrates with payroll/accounting.

    Construction managers and field workers love the Workyard mobile experience. Our iOS and Android apps are designed around the needs of team managers in the construction business. Our web platform also simplifies scheduling, team management, time tracking, and more for construction managers.

    See how Workyard’s GPS time clock app can help your business, or sign up for a 14-day free trial today!

    Start a free trial today
    Book a demo

    Our Scoring System Explained

    Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.

    We created it after reviewing dozens of software products, which we covered in depth, providing a direct and simple way for readers to compare products on their merits without spending a lot of time looking through our articles for the information they needed to make an informed decision.

    Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:

    The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.

    How We Score Software

    All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.

    In general, the 0-10 range translates as:

    • 9.0 – 10 – One of the absolute best in its category (amazing).
    • 7.5 – 8.9 – Very good, but with some minor issues (very good).
    • 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
    • 3.0 – 5.9 – This feature is not ready for prime time (borderline).
    • 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
    • 0 – The product doesn’t include this important feature at all.

    How We Calculate Overall Scores

    The 8 factors reviewed are weighted based on an overall total of 100%:

    • Ease of Use: 20%
    • Time Tracking Accuracy: 20%
    • Scheduling Features: 15%
    • Job Tracking: 15%
    • Integrations: 10%
    • Customer Support: 15%
    • Company: 5%

    Methodology for Each Factor

    Ease of Use

    We evaluate a product’s ease of use based on three main considerations:

    • How easy is it to set up this app?
    • How easy is it for managers to use the backend dashboard?
    • How easy is it for frontline workers to use the (mobile) app?

    These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.

    Time Tracking Accuracy

    Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…

    • How accurate or precise is its GPS tracking capability?
    • How accurate – and how customizable – is its geofencing feature?
    • How accurate is its travel and mileage tracking (if available)?
    • Can it automatically clock workers in and out based on the above?
    • Can you set and/or restrict rules for clocking in and out?
    • Can the app continue tracking workers while offline?
    • How easy is its mobile app and/or kiosk for frontline workers?

    Scheduling Features

    Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.

    When we consider a product’s scheduling features, we look at:

    • Its dashboard customizability (daily, weekly, or monthly views).
    • Its project-based scheduling and visibility.
    • Its real-time updates and notifications for workers.
    • Its real-time map views of worker locations for best-fit scheduling.
    • Its recurring schedule (copies to subsequent weeks, etc.) functionality.

    Job Tracking

    This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.

    We assess several things when calculating a product’s job tracking score:

    • Its project-based tracking for multiple projects per day/week/etc.
    • Its ability to track multiple / many projects simultaneously.
    • Its use of (and your ability to customize) construction cost codes.
    • Any built-in job costing views.
    • Any integrations for cost coding (QuickBooks etc.)

    Integrations

    No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.

    To calculate a product’s integration score, we’ll examine:

    • How many native integrations (the simplest connection) does it offer?
    • How effective and easy-to-use are its integrations with payroll software?
    • Does it have robust data import and export features?

    Customer Support

    Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.

    Customer support scores are calculated based on:

    • Live support channels available (phone, email, chat, etc.).
    • Live support hours (business hours only, 24/7, etc.).
    • The strength of the product’s online help center and/or FAQs.
    • What other users say about support in online reviews.

    Company

    A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.

    When assessing this score, we’ll examine:

    • Transparency (easy-to-find pricing, etc.)
    • Trial period (duration, feature availability, credit card requirements, etc.).
    • Subscription flexibility (contracts, required durations, etc.).
    • Ease of cancellation or pausing subscriptions.
    • Customer perceptions (online product reviews).
    • Website (a minor consideration, but great companies tend to have great websites).

    Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!

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    FAQs
    What is team management?

    Team management, broadly defined, is the process of overseeing and coordinating a group of individuals to work towards a common goal.

    Team management in the construction industry involves overseeing a group of individuals and their specific roles to achieve individual tasks or a greater goal i.e. project completion. 

    Construction team management involves scheduling, tracking labor hours, communicating with team members, and utilizing available resources to keep a project moving according to timeline.

    What are the key features of the best team management apps?

    The best small business scheduling app has the following team management features:

    • Scheduling and dispatching: The best solutions enable managers to schedule and dispatch field workers efficiently. Calendar schedules should be synchronized across teams to ensure everyone is on the same page.
    • Time-tracking: The best scheduling app for small business is equipped with precise time-tracking tools that accurately capture teams’ hours, breaks, and time off.Time-tracking tools help team admins gauge and control labor costs, keeping projects profitable.
    • Team communication: Team managers should be able to know each of their team members’ location and status during working hours. The best small business scheduling app should ideally be equipped with in-app messaging, notifications, and the ability to attach notes to tasks and schedule assignments.
    • Reporting and analytics: The best scheduling app for small business should provide managers insights about their teams’ performance based on both historical and real-time field data. The best platforms generate customizable reports in minutes to help decision makers to optimize field operations.
    What’s the best free team management app?

    The best free scheduling app for small business should include core functions such as time-tracking, scheduling, team calendars, and team communication. 

    Workyard offers a 14-day free trial for construction teams and managers. No credit card is required and signing up is easy.

    What are some key differences between on-site and remote team management?

    Managing remote teams amplifies some of the dynamics inherent in on-site teams. Some of these are:

    • Communication. On-site teams rely on verbal and nonverbal communication to accomplish tasks. Managing remote teams means relying more on digital forms of communication such as chat messages, email, video, and app notifications. For this reason, team management apps for remote teams need to be synchronized in real time to avoid misunderstandings and mistakes.
    • Oversight. On-site managers can directly observe their teams’ activities and progress. Remote team managers therefore need reliable tracking technology such as GPS time-tracking to adequately monitor members’ statuses on the job.
    • Collaboration. On-site teams enjoy instant collaboration and brainstorming sessions. Remote team managers need to overcome distance and time barriers to successfully facilitate team collaboration on projects.
    • Flexibility. While on-site teams have the advantage of real-time communication and collaboration, remote teams enjoy greater flexibility and adaptability. For example, remote team managers can assign workers nearest to a project site to ensure speedy resolution of issues and tasks. 
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