The 7 Best Timesheet Software for Small Business in 2024
Looking for timesheet software for your small construction or field service business? We’ve reviewed 7 of the best apps to help you!
Timesheet software for small business owners simplifies time tracking, project management, and payroll. By offering digital and automated tools, SMB owners and managers can keep teams organized and efficient.
Features such as mobile access, automated time-tracking, timesheet management, and integrations with other important business tools make the best timesheet software for small business highly effective for managing time and resources.
With the right timesheet software, small business owners can streamline their operations, increase productivity, and improve performance in the competitive market.
To help you find the right solution, we’ll look at seven timesheet apps for small business and see what their actual users have to say.
We’ll also examine each app’s key features and score them based on their offerings and performance.
Let’s start with a quick overview of our entries.
Top Picks
Below, you’ll find a summary of each app we’ve reviewed, with our scores, each app’s ideal use cases, its pricing, the availability of any free trials or free tiers, and the platforms on which the app is available. Each app has been thoroughly investigated and analyzed for users like you, with pros and cons, key features, integrations, and real user reviews.
Let’s take a look…
9.5 
14-day free trial
7.9
15-day free trial
7.6
30-day free trial
7.8
14-day free trial
7.3
14-day free trial
EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.
Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.
Workyard
Scoring
Key Features
-
Best-in-class GPS time clock
-
Scheduling for individual workers and teams
-
Job-tracking with real-time data
-
Job costing for all types of jobs
-
Reporting with analysis and insights
-
Integration with payroll systems and workflow in minutes
-
Labor compliance in-app functionality
Highly accurate GPS tracking
Consolidates team timesheets
Smooth integration with payroll systems (ex. QuickBooks)
GPS tracking may lag in rural areas
Comparing employees’ time on the same job could be easier
Occasional app bugs
Highlights
Best-in-Class GPS Time Clock
Every construction manager who’s managed multiple teams in the field knows how hard it is to keep tabs on everyone’s time. There is virtually no way to verify and fraud-proof timesheets using pen-and-paper methods.
Workyard has been built by construction industry professionals for this very reason.
With its highly accurate time clock, Workyard records your field workers’ time and location details at every clock-in and clock-out.
The app uses live phone-based GPS tracking together with personalized geofencing to accurately track mobile employees’ locations at the start and end of their workday.
Workyard automatically logs time cards and consolidates records into error-free timesheets, ready for processing with a few clicks.
Workyard prevents time theft and buddy punching by logging attendance and presence at a worksite. Conversely, mobile teams and workers can rest easy even if they forget to manually clock in, since the app provides evidence of their presence at work.
You can keep labor costs under control while workers are assured of being paid for every minute they work on a job site.
Workyard puts every team member on a live map you can view anytime. Simply open Time Cards in the app, click Locations, and click any team member whose location you want to verify during work hours.
Workyard even lets you find team members’ GPS details retroactively. Just select a previous date, and Workyard will show their location as long as they’ve used the app on their work site that day.
The platform not only lets you track time on project sites, but it also helps you keep vehicle trip reimbursements accurate via GPS. The app automatically calculates mileage for vehicle trips made during work hours, as well as any side trips or detours made en route.
Workyard lets you create the following timesheet reports in minutes:
- Time cards (Detail)
- Time cards (Summary)
- Time card notes
- Time off (Summary)
- Pay period time
- Project and Cost code (Detail)
- Project and Cost code (Summary)
You can group project timesheets by location and select timesheet records for specific date ranges. Workyard also lets you export timesheets for faster payroll processing.
See why 50,000+ workers and over 10,000 contractors use Workyard (and why construction managers and leaders like you have rated us 4.9 of 5 stars on Capterra). Explore Workyard and start a 14-day free trial today to see how we can speed up your construction and workforce management.
Scheduling
Workyard enables you to quickly create schedules for your employees in seconds.
Head over to the calendar, create a new task, and assign team members to projects and tasks. Last-minute schedule changes? Just drag and drop entries to anywhere in the calendar to reassign tasks.
View your entire team’s schedule for the day, complete with task and location details, using Workyard’s visual calendar dashboard. The app integrates the calendar with its GPS and job-tracking solutions, enabling you to check team attendance in real-time.
Workyard’s construction scheduling software helps you to:
- Schedule multiple jobs for any worker (or several workers to the same job)
- Assign job duration from start to completion
- Add to-do checklists to each job
- Track scheduled jobs by status
- See schedules by week, month, or task
- Organize schedules by job type, deadline, date, and others
- Repeat scheduled projects or tasks
Don’t have the time to communicate schedule changes to every team member on the field? You don’t have to. Workyard’s mobile app syncs team members’ schedules to keep everyone updated in real-time.
Job Costing
Keep tabs on your project spending and labor costs with Workyard’s live cost-tracking solution. The app captures job costs by recording and analyzing time card submissions.
Use the app to group and filter job costs by:
- Employee
- Project type
- Duration of project
- Cost code
- Date
The app automatically calculates job costs per task and employee with each log and time card submission it receives. It then updates your dashboard in real time so you can intervene in a timely manner to protect profitability.
Workyard synchronizes job cost data and timesheets with existing accounting systems to speed up payroll processing.
Job Tracking
No manager can physically monitor every worker’s progress on their assigned tasks, especially for multiple teams distributed across multiple work sites. Workyard’s job-tracking software is the next best thing if you want to track how jobs are progressing in the field.
The app places key metrics and real-time project updates at your fingertips, including:
Labor time and costs. Every timecard submission includes hours worked per job and/or cost codes.
Site visits. Every employee clock-in and clock-out is automatically captured.
Worksite vehicle trips. Relevant driving trips to each job site are tracked and recorded.
Project updates. Every worker assigned to a job can share progress updates with notes and photos.
Receipts. Team members have the autonomy to record receipts and attach them to the relevant job.
Use Workyard to easily:
- Capture job progress with the mobile app
- Increase transparency around project activity
- Speed up business processes
- Improve billing and job estimates with labor costs
Workyard gives you visibility into project progress, helping you keep teams locked on target.
Reporting
Use Workyard customizable reports and dashboards to derive insights for better business and workforce management.
Create the following reports in minutes:
Task report. Filter and group entries by time, cost code, and project code
Project report. Create project reports on a daily, weekly, or monthly basis
Progress report. Export current project notes in PDF and CSV format, including image attachments
Employee time report. Create reports on teams’ worked hours, labor costs, and activity on job sites
Workyard unlocks key metrics and data to help you gain insight into how your employees’ hours are being spent on project sites.
Labor Compliance
Stay compliant with Workyard’s built-in labor guidelines. Workyard is fully aligned with the current Fair Labor Standards Act (FLSA) to help you abide by prevailing labor laws and regulations.
It stores all employees’ time records in an online archive, creating automatic audit trails for every employee on your team.
Use Workyard to set rules for mandatory breaks and overtime by state anywhere in the U.S.
Integrations
Workyard makes payroll processing easier by smoothly integrating with accounting and payroll systems.
The app’s native integrations include QuickBooks, Gusto, Oracle NetSuite, and Rippling.
Use the app to import employee and project data to other systems within minutes for streamlined billing, invoicing, and job cost reporting.
Workyard also exports data to CSVs for use in Microsoft Excel and Google Sheets. You can use the app’s open API to connect to more systems not already on the list.
Reviews
Workyard users say the app makes their life easier, though some wished for more flexibility when reactivating employees on the platform.
iOS user SimmyLuvsChrist says Workyard takes away the stress of remembering to manually clock-in:
iOS Review:
Life made easy! ⭐⭐⭐⭐⭐
Being able to Clock-in with ease has been one less stress. The App is easy to use and I can locate the information I need without issue. There is not a delay in updates or a constant need t refresh the app.
Android user Theodore Resultan says Workyard keeps him accountable for his work hours:
Google Play Review:
⭐⭐⭐⭐⭐
Yeah work in itself sucks inherently but your app makes it suck less. Thank you for keeping me extra accountable for my time which my work really likes so they could prevent time slippage and add to their bottom line. Yeah thank you really.
Workyard user Joseph H. says he likes the app functionality, but wishes for an easier way to reactivate an employee:
Capterra Review:
Happy Customer ⭐⭐⭐⭐⭐
Overall: Overall I’m pleased with the product and customer service and support.Pros: I like the ease of being able to track our employees time and accuracy of presence on a job. We are able to utilize the time clock feature so we can give an accurate accounting of billable time to our clients. A lot of our services are billed out by the hour rather than by the job.
Cons: The only thing I have been displeased with so far is the deactivation and reactivation of an employee. I’ve had issues with rehiring someone and trying to reactivate their status and haven’t been able to properly set them back up to use the app again on their phones. Also I’ve had issues trying to setup guys that have had to replace their phones and they can’t get the app to work on their new phone. I’m not sure that this is a Workyard issue rather than a user error.
Pricing
Free Trial?
14-day trial with no credit card required
Time Tracking
Annual: $6 / mo. per user + $50 base fee
Monthly: $8 / mo. per user + $50 base fee
Workforce
Management
Annual: $13 / mo. per user + $50 base fee
Monthly: $16 / mo. per user + $50 base fee
Manage your team’s timesheets with Workyard and save thousands!
See how it works
Paymo
Scoring
Key Features
-
Automatic time-tracking via web timer and mobile app
-
Detailed timesheets with personalized views
-
Live-time reports with pie and bar charts for export
-
Smart grouping of apps used for time card entries
-
Idle time detection for desktop users
Easy to use
Great customer support
Good range of task management features
Some scheduling features are not easy to navigate
Time clock is not intuitive
Not easy to export data and files
Highlights
Paymo is project management and time-tracking software designed for businesses and project owners. It serves creative and marketing agencies, software and engineering firms, architecture firms, consulting businesses, and educational institutions.
Paymo allows you to automatically track time via its web timer or mobile app. It features a start-stop button, option for adding time in bulk, and a Pomodoro timer. The app gives you a visual breakdown of time spent including idle time.
The app displays time entry cards in the Timesheet area to let you see who tracked time, how, and when without needing to interact with team members.
The platform uses intelligent algorithms to organize app usage into ‘smart groups,’ showing you which apps were worked on at each interval. You can also set up live-time reports and export them in pie or bar chart views for clients.
Paymo integrates with several popular apps, including Google Calendar, Slack, QuickBooks Online, and more through Zapier.
Reviews
Paymo users acknowledged the app’s time-tracking capabilities, but said it still lacks key features such as timesheet security.
iOS user motionmack says that while the app has greatly improved, it still lacks robust mobile functionality:
iOS Review:
Improvement but… ⭐⭐⭐
This is a huge improvement over the previous app iteration (which was awful) but it still feels kind of useless. Now I can make tasks and add time from my phone but I (like most people who use the service) work on their computer. The web app is still significantly more robust and easier to navigate. So I’m having a hard time coming up with a scenario in which I would use this app over the website 🤷🏻♂️
Paymo user Fernando C. says the app tracks time well, but needs more timesheet security:
Capterra Review:
Useful for timetracking ⭐⭐⭐
Pros: the ease of time tracking and creating reportsCons: I don’t need many functions and I can’t block the timesheets, I risk that the employees change the hours after I have done the reports. Paymo is not integrated with asana, we use Asana for task management and instagantt for gantt, and we have to copy task from asana to paymo. Asana is easier to use for managing tasks
Pricing
Free Trial?
15-day free trial
STARTER
Annual: $5.9 / mo. per user
Monthly: $9.9 / mo. per user
SMALL OFFICE
Annual: $10.9 / mo. per user
Monthly: $15.9 / mo. per user
BUSINESS
Annual: $16.9 / mo. per user
Monthly: $23.9 / mo. per user
Apploye
Scoring
Key Features
-
Manual and automatic time-tracking tool
-
Timesheet with customized views (daily, weekly, monthly, etc.)
-
GPS attendance with one-click clock-in and clock-out
-
Billable and non-billable hours for individual projects and task
-
Timesheet approval and export in PDF, CSV, and Excel format
Affordable
Easy to use
Great customer support
May be seen as invasive i.e. use of screenshots
Not easy to set up
Need more integration options
Highlights
Apploye is time-tracking and management software serving desk teams, remote workforce, and field workers. It offers time-tracking tools, reporting, and management solutions.
You can use Apploye’s web timer or mobile app to clock-in and out with one click. The app allows workers to add notes when they add time manually to their entries. The platform tracks billable and non-billable hours for specific tasks and projects to streamline client invoicing.
Admins like you can set weekly limits for workers to keep labor costs within budget. Managers can view and approve timesheets on a daily, weekly, or custom range basis. Timesheets can also be exported in PDF, CSV, or Excel formats.
Apploye offers GPS attendance based on specific locations. The app allows you to check employees’ required time on shift and whether they have worked more or less than their agreed hours. The app also helps you manage employee leave requests with one-click approval or rejection.
Apploye’s integrations are limited to Trello, ClickUp, Slack, and Asana. However, the company announced its upcoming integration with Zapier.
Reviews
Apploye users say the app is easy to use, but needs to develop more key features.
iOS user A.Shondhi says he likes the app’s user-friendliness:
iOS Review:
User friendly, Top Notch time tracking app ⭐⭐⭐⭐
Exquisite and smooth product, to say the least. There is room for improvement, though. Time tracking with Apploye is a breeze, yet the new release might ease the user experience. It’s already been a productivity booster for a solo user like me, as tracking time against tasks has been a massive concern. People can try it out and expect many more features to explore In the days ahead.
Apploye user Cameron Y. says the app is affordable, but is missing critical features:
Capterra Review:
Lacks critical reporting and time tracking functionality ⭐⭐
Overall: There are a lot of similar apps out there, and if you need a robust app for time reporting for your staff, I would recommend looking elsewhere.Pros: It’s relatively inexpensive and easy to use
Cons: The app doesn’t provide reporting functionality to be able to export employee’s timesheets in a way that allows you to identify tasks they are working on, which is essential if you need to use this beyond very basic applications. It also lacks important reminder notifications to turn tracking on/off so lots of time is often left untracked. Their support staff are not interested in product development and are dismissive when you ask when promised functionality will materialise.
Pricing
Free Trial?
10-day free trial
Standard
Annual: $2.5 / mo. per user
Monthly: $5 / mo. per user
Elite
Annual: $3.5 / mo. per user
Monthly: $7 / mo. per user
Enterprise
Must contact sales for pricing
QuickBooks Time
Scoring
Key Features
-
Mobile timesheet review and approval
-
Job- and shift-based team scheduling
-
GPS location tracking with employee details on iPhone
-
Team-wide notifications for overtime and schedule updates
-
Tablet-based punch clock and kiosk device
Excellent customer support
Easy to use for managers
Comprehensive accounting and payroll features
Occasional time clock bugs and lag
Not easy to use for employees
Not easy to correct errors once payroll is processed
Highlights
QuickBooks Time is an employee scheduling and time-tracking solution primarily serving teams and small businesses.
The app offers cloud-based tools for real-time project collaboration, time tracking, and attendance management. It allows you and your team to clock in and out from handheld devices using its mobile timesheets feature. You can review, edit, and approve hours on the go using its mobile app.
QuickBooks Time enables you to create schedules based on jobs and shifts. You can update team schedules from your iPhone, and QuickBooks Time will notify members instantly. The app also allows you to set up recurring notifications for overtime and timesheet approval deadlines.
You and your team can track time using the web app, the mobile app, or a tablet-based punch clock as a kiosk device.
QuickBooks Time provides iPhone timesheets complete with GPS location data, showing you who’s working and where. The app also simplifies payroll by syncing timesheets with accounting and payroll software.
QuickBooks integrates with leading business apps, including Gusto, Square, Method:CRM, and many others.
Reviews
QuickBooks Time users say the app is easy to use, but found faults with its performance.
iOS user jamiemarie1 says the app is not worth the cost:
iOS Review:
Disappointed ⭐
I’m currently reviewing other time tracking apps to replace this one. With just under $40 every month for two people to track time, it’s not worth it. I feel ripped off every time I see that transaction go through. Sure logging in on a computer usually works just fine, however the mobile app does not work at all. Which is my preferred method.Being able to clock in right when the job starts to clocking out right when it ends seems like a feature a time tracking app would provide. My mobile app shows I’ve been clocked into a job for months. Months! I deleted the mobile app, I’m afraid if I try to “fix” it that my actual real time tracked will get messed up.
Many months later, I have a new client, I grab my phone to clock in upon arrival. I quickly remembered I deleted the app but couldn’t remember exactly why so I redownloaded the mobile app. Logged back in to discover, I’m still clocked into that job mentioned above. Unreal. I still can’t use it. So frustrating. And the reports section should be easy and convenient. It’s not. When you pull a timesheet that needs to be printed or saved as a pdf, the report doesn’t provide the calculation of the total hours.
That’s like the main thing it should do! So I have to insert text on my pdf with the total hours or hand write the total hours. If you use the notes section, which I do, you can’t actually see your notes until you create a pdf. But once you do that, you can’t see the total hours worked. What a joke.
Android user Jonathan Giancola reports poor mobile performance:
Google Play Review:
⭐⭐
It’s an absolute pain to use. Crashes often, can’t synch hours, sometimes I can’t clock in or out. I always have to manually fix my hours. Absolute waste of my time.
QuickBooks Time user clelland G. says the app is easy to use, but is very limited:
Capterra Review:
These ratings I’ve read are a joke ⭐⭐
Overall: Someone must be married to the owner of Quickbooks or slid a bunch of cash to them to get promoted by quickbooks the way they do… Thats some serious business love QB gave TSheets. And Honestly, it’s made TSheets lame compared to many other competitors with great models.Pros: Basic Simplistic easy to understand Probably the BEST customer support I’ve come across. As much as I complain… they’ve got seriously good customer support.
Cons: Not all jobs are customer based… So, this software is limited right off the bat from any complexity.. you’ll have to work around and make it work and fit your needs time sheet editing – It is aweful to just see time worked… maybe when review timesheets… you want to see what was scheduled… late clockins, incomplete shifts, skipped lunch breaks… kinda big deal NO HR DATA- As I said, nothing to track employee issues.
Your poor employee performance won’t have much info here for you to keep track of. Not an easy way to break a shift because your employee was too lazy to c/in and out No auto stop for shifts- one employee had 4 days until the shift stopped recording time… I wanted to see how long it would keep creating shifts.. 180 hrs and it finally stopped (and I think I accidently closed the shift) Time sheet closure… Broken… not smooth… so many other time sheet companies do this better.
No Employee shift exchange mechanism No- Shifts by job not by customer No- Shifts by location or job site Employee reports and to do list ADD – ONS… those are silly. Have the functionality or don’t. Add-ons seem like it’ll be a charging mechanism… like QB does… so… You can see the coming of “SUBSCRIPTION” based things … and get nickel and dimed later. Just like QB.
Pricing
Free Trial?
30-day free trial
Premium
Monthly: $6 / mo. per user + $20 monthly base fee
Elite
Monthly: $10 / mo. per user + $40 monthly base fee
Hubstaff
Scoring
Key Features
-
Time-tracking tools on desktop, mobile, and web-based app
-
Automatic timesheet generation and approval workflows
-
Weekly budget limits for labor hours
-
Idle time detection with employee screenshots
-
Timesheet breakdown for time tracked, client, and project
Intuitive design
Great customer support
Easy to integrate with other apps
App struggles when tracking multiple devices
Poor mobile experience
Can be distracting for workers
Highlights
Hubstaff is employee timesheet software serving agencies, real estate, construction, e-commerce, staffing firms, and field service among other industries.
The app offers solutions for remote work, field service management, and time tracking for employees, freelancers, and consultants.
It automatically tracks employees’ time and productivity using its desktop, web-based, and mobile apps. Managers can view daily and weekly timesheets, budget limits, and billable/non-billable hours.
The app generates timesheets based on time entries. Hubstaff also provides a breakdown of employees’ hours by date, client, and project so you can see how time is being spent. The app also allows you to review, approve, or reject your employees’ timesheets in one place.
You can set weekly budget limits for labor hours and generate digital reports from both web and mobile apps to help you monitor and keep job costs within budget.
Hubstaff integrates with CRMs and accounting systems like QuickBooks, Paypal, and Wise. It also integrates with project management software like Asana and Jira.
Reviews
Hubstaff users say the app offers extensive features, but is not very user-friendly.
iOS user vannnnn says the app does its job, but he prefers TSheets:
iOS Review:
Great but could be better ! ⭐⭐⭐⭐
I actually prefer TSheets interface to this one. This one is simple and works great, but tsheets allows you to edit the time you’re in on the first screen. If you forgot to clock in, you don’t have to change screens from the menu, you can edit the start time right from the home screen.At first I hated the blue bar at the top, but now I like it because I know if I’m clocked in or not. TSheets doesn’t do that !
Android user Jeremy Green says the app adds to his workload:
Google Play Review:
⭐⭐
The timer function is so bad, I have to spend so much time after work everyday amending the time entries to get it to reflect my actual hours. And why doesn’t anything you type under the “Reason” box show up in any reports? Also no options to amend or add to any notes you type in your timesheets.. seriously these are basic issues that I’d expect to be fixed by now.
Hubstaff user Esther N. says the app is not easy to use:
Capterra Review:
Way too complicated/complex. ⭐
Overall: Time-consuming. It’s just an extra job to do.Pros: I don’t like anything about it. It’s aimed at management/HR/payroll which means it’s too complicated for other staff to navigate.
Cons: Everything is way too over-complicated, too many things to choose from, titles irrelevant to me, adds seconds to my timesheets but we have to correct this by removing them so why have them there in the first place – I don’t get paid by the second! Needs to be SIMPLIFIED to suit the users’ needs. It has basically created extra work.
Pricing
Free Trial?
14-day trial
Starter
Annual: $4.99 / mo. per user
Monthly: $7.00 / mo. per user
Grow
Annual: $7.50 / mo. per user
Monthly: $9.00 / mo. per user
Team
Annual: $10.00 / mo. per user
Monthly: $12.00 / mo. per user
Enterprise
Annual: $25.00 / mo. per user
Monthly: $25.00 / mo. per user
Clockify
Scoring
Key Features
-
Timesheet with task and activity categories
-
Time entry notes and custom information
-
Automated reminders for timesheet submission and review
-
Daily and weekly timesheet lock
-
Audit logs and trail time records
Free tier offers a good range of features
Simple interface
Streamlines billing and invoicing
Occasional mobile app bugs
Synchronization issues
Not easy to edit time card errors
Highlights
Clockify is time-tracking software serving construction, startups, law firms, accounting, non-profits, and other industries.
The app lets you track time and log employee activities in timesheets, offering task and activity categories for better organization. You can populate timesheets with common activities using templates. You can also copy previous timesheets for faster processing.
Team members can add notes, tags, and custom information to time entries.
The app informs teams when it’s time to log in, submit time, or approve time. It also lets team admins lock daily or weekly timesheets to prevent tampering. Once records are approved by managers, Clockify prevents further timesheet edits.
The app creates an audit trail of timesheet changes by person, date, and action. You can print and export timesheets in Excel, CSV, and PDF.
Clockify integrates with QuickBooks along with other project management apps, such as Asana, Trello, Wrike, and Monday.
Reviews
Clockify users say they found the app easy to use and navigate. However, it needs to be better aligned with users’ needs.
iOS user lkajspiqejrgneqgrqerfgliehrpqo says the app is easy to use, but offers a weak API:
iOS Review:
Not suitable for worldwide use ⭐
Clockify has a nice ui but it is not suitable for teams spread across time zones. For instance you can only lock at a particular time and if someone has the timer running it will not allow them to stop the timer. I tried to work with them to use their api to develop our own scheme but it seems their api is too weak and they refuse to meet to discuss. [edit] their “solution” was to have everyone use the same time zone and then remember to stop their timer just before midnight and the restart the timer after midnight.I offered to use their api to create work arounds but they still refuse to schedule a meeting with their api experts to brain storm on solutions. I would rather not air my dirty laundry in a review but they just keep repeating useless suggestions and others should be aware of the limitations.
Android user Vadum Vitaliovuch says the app’s time-tracking has issues:
Google Play Review:
⭐⭐
Time in the app doesn’t count correct. Sometimes it shows less than it is. After reloading it might shows right for a second and then incorrect again. It’s kinda bad for my projects
Clockify user Vhavez H says it helps him manage timesheets better, but the time clock needs to be more user-centric:
Capterra Review:
My Overall Experience ⭐⭐⭐
Clockify makes it easier for folks at the company I work for and myself to generate a timesheet report for any specific period. Normally payroll would ask us for a monthly time report before they pay us so this comes in handy plus it’s very simple to generate with just a few clicks.Pros: As an end-user who uses this software every day, I’d say it’s pretty simple to use and makes time tracking easy. My company decided to replace our previous time tracking software with Clockify just over two years ago and it didn’t take long before the rest of the employees began using it. Credit should be given to its easy UI compared to the previous software we used which looked complicated and took some training. So overall I’d recommend this to business owners looking to make time tracking easy for their employees and themselves.
Cons: The only problem I have with software lol is that when I forgot to stop the timer before I sign off for the day it kept running all through the night until I manually stop it the next day. As a Sofware developer, my suggestion would be to learn how the user tracks time through some kind of pattern and show some a notification to let the user know that the timer was left running and silently pause it for them.
Pricing
Free Trial?
7-day free trial
Free
$0 / mo. (basic time-tracking feature)
Basic
Annual: $3.99 / mo. per user
Monthly: $4.99 / mo. per user
Standard
Annual: $5.49 / mo. per user
Monthly: $6.99 / mo. per user
PRO
Annual: $7.99 / mo. per user
Monthly: $9.99 / mo. per user
Enterprise
Annual: $11.99 / mo. per user
Monthly: $14.99 / mo. per user
ClickUp
Scoring
Key Features
-
Time tracking on desktop, mobile app, or Chrome extension
-
Global timer with retroactive time entry
-
Detailed timesheet views with custom range and groups
-
Comparative overview of estimated vs. actual time tracked
-
Export time from Toggl, Harvest, and Everhour
Free version comes with a good range of features
Designed for SMBs
Good for breaking tasks into subtasks for assignment
Occasional app delays
Poor customer support
Too many notifications may be seen as intrusive
Highlights
ClickUp is a project management tool designed for enterprises, small to midsize businesses, non-profit organizations, educational institutions, and agencies. It offers solutions for project management, product development, IT, marketing, operations, HR, and sales.
ClickUp allows you to track time, add notes, view time reports, and set estimates from any device. You can record time on your desktop computer, web browser, mobile app, or through ClickUp’s Chrome extension.
The app also lets you start and stop time from any device. You can add time retroactively or import time from other time-tracking apps like Toggl, Harvest, and Everhour into ClickUp.
The platform enables managers like you to view timesheets in detail using filters. You can group time entries, view estimates, and segment hours into billable and non-billable categories.
The app also provides a comparative overview of your team’s estimated and actual time to help you keep track of project goals and budgets.
ClickUp integrates with third-party apps and systems, including Slack, GitHub, Google Drive, Salesforce, WebWork Time Track, and others.
Reviews
ClickUp users say the desktop version performs well, but the mobile app is not quite up to speed.
iOS user Jryskamp praised the desktop performance, but not the mobile experience:
iOS Review:
ClickUp is amazing! On desktop. ⭐⭐⭐
This mobile app isn’t great… It feels like someone started building an app, then slapped a web window into the parts they didn’t have time for yet. Things take a long time to load and it just lacks polish and refinement (especially as seen with the widgets looking like an iFrame embed on my Home Screen, with large dark borders around the content). For now, I’ll use the workaround of adding tasks to another app, then maybe automate them getting imported into ClickUp that way. Or use a ClickUp form. Either way, this app isn’t really useful to me. Hoping for more updates and improvements in the future! I LOVE ClickUp on desktop and think that the app is so well thought-out and executed there. 👏🏻Update: They responded and thixed the iFrame embed look on the widget! Looks so much more at home now to get a quick glance at tasks.
I’m realizing my issue with the app is the “My List” tab. The fact it removes the app nav from the bottom is frustrating, and it doesn’t seem to match the rest of the UI. Specifically, the column layout (for every view) doesn’t seem to make much sense. I’d rather the ability to add columns be added to the view settings, than at the end of every item. Ultimately, a simple list, with the ability to change statuses like the desktop app would be fantastic.
Android user Dan Rotaru says the app is slow:
Google Play Review:
⭐⭐
App is running in 60hz👎🏻 2. I can’t see my timesheet, how much time I tracked today, this week or this month. I will change stars if these important things will be fixed.
ClickUp user Nikki K. says the app is well-designed, but not quite easy to use:
Capterra Review:
Clickup no thank you! ⭐
Overall: We used it very limitedly and only for a short amount of time. ClickUP did not work for our needs as promised. It was also time-consuming to use. We ended up going back to our old work flow management system.Pros: At first, I liked the layout and options that you could use to make the app yours. I also liked the look and feel
Cons: I found it very hard to use. I am very tech savvy but people in my team are not as app friendly. I found it impossible to use, as did my co-workers
Pricing
Free Trial?
Free tier
Free Forever
Free
Unlimited
Annual: $7 / mo. per user
Monthly: $10 / mo. per user
Business
Annual: $12 / mo. per user
Monthly: $19 / mo. per user
Enterprise
Must contact sales for pricing
The Bottom Line
Selecting the best timesheet software for small business can mean the difference between significant labor cost savings and unnecessary expense.
To choose the right timesheet software for small business, owners and leaders need to carefully consider their unique business needs, non-negotiable key features, and the app’s value for cost.
The options discussed above offer various solutions designed to streamline timesheet management and processing. By investing in the right timesheet software, small businesses can cut labor costs, reduce administrative tasks, and optimize workforce efficiency.
Construction managers and field workers love the Workyard mobile experience.
Our iOS and Android apps are designed for team managers and field employees in the construction business. Workyard’s web platform simplifies scheduling, team management, time tracking, and more for construction managers.
Try Workyard free for 14 days and see how we can simplify your field service management and make your business more profitable!
Our Scoring System Explained
Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.
We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:
The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.
How We Score Software
All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.
In general, the 0-10 range translates as:
- 9.0 – 10 – One of the absolute best in its category (amazing).
- 7.5 – 8.9 – Very good, but with some minor issues (very good).
- 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
- 3.0 – 5.9 – This feature is not ready for prime time (borderline).
- 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
- 0 – The product doesn’t include this important feature at all.
How We Calculate Overall Scores
The 8 factors reviewed are weighted based on an overall total of 100%:
- Ease of Use: 20%
- Time Tracking Accuracy: 20%
- Scheduling Features: 15%
- Job Tracking: 15%
- Integrations: 10%
- Customer Support: 15%
- Company: 5%
Methodology for Each Factor
Ease of Use
We evaluate a product’s ease of use based on three main considerations:
- How easy is it to set up this app?
- How easy is it for managers to use the backend dashboard?
- How easy is it for frontline workers to use the (mobile) app?
These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.
Time Tracking Accuracy
Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…
- How accurate or precise is its GPS tracking capability?
- How accurate – and how customizable – is its geofencing feature?
- How accurate is its travel and mileage tracking (if available)?
- Can it automatically clock workers in and out based on the above?
- Can you set and/or restrict rules for clocking in and out?
- Can the app continue tracking workers while offline?
- How easy is its mobile app and/or kiosk for frontline workers?
Scheduling Features
Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.
When we consider a product’s scheduling features, we look at:
- Its dashboard customizability (daily, weekly, or monthly views).
- Its project-based scheduling and visibility.
- Its real-time updates and notifications for workers.
- Its real-time map views of worker locations for best-fit scheduling.
- Its recurring schedule (copies to subsequent weeks, etc.) functionality.
Job Tracking
This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.
We assess several things when calculating a product’s job tracking score:
- Its project-based tracking for multiple projects per day/week/etc.
- Its ability to track multiple / many projects simultaneously.
- Its use of (and your ability to customize) construction cost codes.
- Any built-in job costing views.
- Any integrations for cost coding (QuickBooks etc.)
Integrations
No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.
To calculate a product’s integration score, we’ll examine:
- How many native integrations (the simplest connection) does it offer?
- How effective and easy-to-use are its integrations with payroll software?
- Does it have robust data import and export features?
Customer Support
Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.
Customer support scores are calculated based on:
- Live support channels available (phone, email, chat, etc.).
- Live support hours (business hours only, 24/7, etc.).
- The strength of the product’s online help center and/or FAQs.
- What other users say about support in online reviews.
Company
A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.
When assessing this score, we’ll examine:
- Transparency (easy-to-find pricing, etc.)
- Trial period (duration, feature availability, credit card requirements, etc.).
- Subscription flexibility (contracts, required durations, etc.).
- Ease of cancellation or pausing subscriptions.
- Customer perceptions (online product reviews).
- Website (a minor consideration, but great companies tend to have great websites).
Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!
Timesheet software for small businesses is a digital tool used to track the number of hours employees spend working on projects, tasks, or for clients. This software helps small businesses manage time more efficiently, stay organized, and ensure accurate billing. Key features of timesheet software include:
- Time Tracking: Employees can log their work hours manually or using built-in timers, making it easier to manage time and projects.
- Project Management: Timesheet software helps in monitoring project progress, assigning resources, and tracking task completion.
- Transparent Billing: It accurately records billable hours and expenses, creating detailed invoices for clients.
- Mobile Access: Many timesheet software offer mobile apps, allowing employees to log their hours on the go.
- Integration: These tools often integrate with essential business tools such as accounting and payroll software, making it easier to manage finances.
By using timesheet software, small businesses can streamline their operations, reduce administrative burdens, and focus on growth and success.
Based on the search results, the ideal features of the best timesheet software for small businesses include:
Accurate Time Tracking
- Ability for employees to easily log their work hours, either manually or using built-in timers
Tracking time spent on specific projects, tasks, or clients for transparent billing
- Mobile access to allow employees to track time on-the-go
Project Management Integration
- Tools to manage project progress, assign resources, and track task completion
- Insights into time utilization and project performance
Invoicing and Billing
- Automatically generate accurate invoices based on logged billable hours
- Integration with accounting and payroll software for seamless financial management
Scalability and Customization
- Ability to accommodate growing teams and new users without performance issues
- Customizable timesheets and workflows to fit the unique needs of the business
Smooth Implementation and User Experience
- Intuitive interface that integrates well with existing tools and workflows
- Robust onboarding resources and excellent customer support
By prioritizing these key features, small businesses can select timesheet software that streamlines operations, enhances productivity, and provides valuable insights to drive growth.
The best free timesheet software options for small businesses include:
Google Sheets/Microsoft Excel
- The most popular spreadsheet software, which are free to download and use
- Allows small businesses to create custom timesheet templates and track employee hours
- However, these require manual data entry and lack advanced features of dedicated timesheet software
My Hours Timesheet Templates
- My Hours provides a bundle of free timesheet templates in spreadsheet format
- These templates can be downloaded and used to track employee work hours
- Provides a basic timesheet calculator to compute hours and payroll
Clockify
- A free timesheet and time tracking tool with a simple and intuitive interface
- Offers features like time tracking, reporting, and project management
- Has a free plan that supports an unlimited number of users and projects
Toggl Track
- A popular free time tracking tool with a user-friendly design
- Provides time tracking, reporting, and integrations with other business tools
- Offers a free plan with core features for small teams
While these free options can be a good starting point, small businesses may want to consider investing in a paid timesheet software as they grow, to access more advanced features like project management, invoicing, and reporting. The search results highlight that dedicated timesheet software can help small businesses streamline operations, enhance productivity, and make more informed decisions.
