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The 7 Best Timesheet Software for Small Business in 2026

Looking for the right timesheet software for your small construction or field service business? We’ve reviewed 7 of the best apps to help you!

Estel Masangkay
Estel Masangkay
Last updated: 10 min read
a screenshot of a table with a number of items related to construction business and labor management

The best timesheet software for small business helps owners and supervisors capture accurate work hours, reduce payroll mistakes, and understand labor costs without chasing paper timesheets. With 47% of businesses still relying on paper timesheets​, construction and field service companies need a mobile-first solution to better manage crews across jobsites and projects.

In this article, I’ll explore seven of the best timesheet apps for small businesses, highlighting key features and user feedback to help you find the right fit. Here’s a quick preview of my list:

  1. Workyard
  2. Paymo
  3. Hubstaff
  4. Apploye
  5. QuickBooks Time
  6. Clockify
  7. ClickUp

Let’s get started!

Top Timesheet Software for Small Business at a Glance
Our score
9.5
7.9
7.8
Best for
Best timesheet software, offering unmatched GPS tracking and scheduling capabilities.
Offers essential tools for timesheet management.
Multiple tracking optiond
Pricing
Starting at $6 / mo. per user + $50 base fee
Starting at $9.9/mo. per user
Starting at $4.99 / mo. per user
Our score
9.5
Best for
Best timesheet software, offering unmatched GPS tracking and scheduling capabilities.
Pricing
Starting at $6 / mo. per user + $50 base fee
Our score
7.9
Best for
Offers essential tools for timesheet management.
Pricing
Starting at $9.9/mo. per user
Our score
7.8
Best for
Multiple tracking optiond
Pricing
Starting at $4.99 / mo. per user

How our scoring system works

linksVector 1. Workyard

Features Pricing Pros & Cons Ratings and Reviews

In a nutshell

Workyard is a powerful timesheet and construction time tracking software suitable for small businesses. It’s built to streamline time tracking and payroll processes in one platform, saving time and money. 

Unlike generic timesheet tools I’ve reviewed, Workyard captures time directly from the job site using location data, ensuring hours are accurate and tied to specific projects and cost codes. This makes it especially effective for small businesses that need reliable labor data for payroll, compliance, and real-time job cost visibility.

By connecting time tracking, scheduling, and payroll exports in one system, Workyard helps small businesses reduce administrative overhead while gaining better control over labor costs.

Key Features

  • Best-in-class GPS time clock
  • Supervisor-mode crew clock-in
  • Scheduling for individual workers and teams
  • Job-tracking with real-time data
  • Job costing for all types of jobs

  • Reporting with analysis and insights
  • Integration with payroll systems and workflow in minutes
  • Labor compliance in-app functionality

Our score

9.5
Full scoring breakdown →
Start a free trial today Book a demo

Key Timesheet Features

GPS-verified time tracking: Record hours with GPS-stamped clock-ins and clock-outs, so timesheets reflect when and where work actually happened. This removes disputes, improves transparency, and gives managers confidence in payroll data.

Customizable construction timesheets by job and task: Workyard captures time by employee, project, task, or cost code. This makes payroll easier and gives small businesses and construction companies a clear picture of where labor hours are really going.

Mobile app for crews and managers: Employees can review their hours, add notes, and submit time cards directly from their phones. Managers can approve, edit, or correct entries in seconds—before payroll runs.

Smart alerts and time card editing: Proactively flag missing clock-outs, long breaks, or potential errors. Managers can edit single or multiple time cards quickly to keep timesheets accurate without slowing teams down.

Business Integrations

Payroll and Accounting Sync: Seamlessly integrates with QuickBooks, Gusto, and other tools, automating payroll and reducing administrative workloads.

Custom Reports: Generates detailed reports on labor hours, costs, and timesheet accuracy, offering valuable insights for small business management.

Best-in-Class GPS Time Clock

Workyard’s GPS construction time clock removes guesswork from time tracking. Every time entry is tied to location data, creating verifiable records that stand up to audits, payroll reviews, and customer billing questions.

I set up geofences around job locations so workers were clocked in automatically when they arrived and clocked out when they left. This removed the most common timesheet errors I usually deal with, like missed punches or late entries. This automation is particularly useful for small teams without dedicated admins, saving hours each pay period.

Managers can also use Workyard to see where crews are working live on a map, making it easier to verify attendance and respond to last-minute changes. 

Workyard brings you:

  • GPS-verified time tracking
  • Automated time logging
  • Customizable timesheets
  • Mobile app access for field crews
  • Built-in compliance features
  • Real-time data updates

Workyard is the GPS time tracking and job costing platform built for construction and field service crews who move across multiple jobsites.

The only time tracking solution with built in automations for ease of use. The only time tracking solution with built in automations for ease of use.
Geofenced boundaries clock in crews automatically when they enter the area. Geofenced boundaries clock in crews automatically when they enter the area.
Restrict clock in or out and total daily hours worked to specified times. Restrict clock in or out and total daily hours worked to specified times.
Use photo ID with facial detection upon clock-in to avoid buddy punching. Use photo ID with facial detection upon clock-in to avoid buddy punching.
Automatically capture job site entry and exit times, milage, and more. Automatically capture job site entry and exit times, milage, and more.
Project time is automatically assigned based on locations and custom rules. Project time is automatically assigned based on locations and custom rules.
Automatic meal break reminders and enforcement after so much time worked. Automatic meal break reminders and enforcement after so much time worked.
Automatically trim time cards on clock-out to exit times of the last project. Automatically trim time cards on clock-out to exit times of the last project.
Ensure compliance questions are answered and signed at every clock out. Ensure compliance questions are answered and signed at every clock out.

Effortless Timesheet Management for Small Business

Workyard automatically consolidates time card data into payroll-ready, error-free timesheets – no spreadsheets required.

I like that I could break down timesheets by employee, task, project, or cost code, depending on what I needed for payroll or billing. That flexibility made it easy to switch between high-level summaries and detailed job views.

With every clock-in, clock-out, and break, timesheets are created accurately in real time.

I can also review, edit, and approve time cards directly in the app, ensuring errors are corrected before payroll processing. Timesheets can be exported in PDF or CSV format, making it easy to integrate with payroll systems like QuickBooks, Gusto, and ADP.

Easily assess hours on daily, weekly & monthly basis. Easily assess hours on daily, weekly & monthly basis.
Filter and group worker hours by time, project and cost code. Filter and group worker hours by time, project and cost code.
See real-time workforce locations and statuses in a convenient map view. See real-time workforce locations and statuses in a convenient map view.
See exactly what happened with detailed GPS timelines and change logs. See exactly what happened with detailed GPS timelines and change logs.
Smart alerts catch errors to save you time and ensure payroll is accurate. Smart alerts catch errors to save you time and ensure payroll is accurate.
Facial detection tech captures clock-in photos to prevent buddy punching. Facial detection tech captures clock-in photos to prevent buddy punching.
Easily clock in/out entire teams and monitor your crew while on the go. Easily clock in/out entire teams and monitor your crew while on the go.

Job Costing and Timesheet Software for Small Business

I used Workyard’s job costing tools to track labor costs in real time. Hours were automatically assigned to jobs and cost codes, so I always knew where money was going.

Labor costs are automatically allocated to specific jobs, cost codes, or tasks, giving managers a detailed view of expenses.

This helped me keep projects profitable without spreadsheets.

I received alerts when labor costs approached budget limits. Instead of discovering overruns after the fact, I could adjust staffing or schedules early. 

The platform syncs labor costs with accounting tools in minutes, making invoicing faster and reducing billing errors once a project is complete.

Easily transfer timesheets to accounting with job and cost codes. Easily transfer timesheets to accounting with job and cost codes.
Create cost codes to see exactly where time is spent. Create cost codes to see exactly where time is spent.
Get a live view of project expenses with our advanced dashboard. Get a live view of project expenses with our advanced dashboard.
Review detailed reports by employee, date, and cost category. Review detailed reports by employee, date, and cost category.

Reporting Timesheet Software for Small Business

Workyard’s reporting tools helped me understand labor trends and project performance without digging through raw data.

Reports were customizable, easy to read, and exportable when needed.

I can create detailed reports on labor hours, overtime, and job costs, filtered by project. I can also track project progress and employee activity in real time with easy-to-read dashboards.

Reports can be exported in PDF or CSV format for further analysis or sharing with stakeholders.

With Workyard’s reporting capabilities, small businesses can make data-driven decisions to improve efficiency and profitability.

Customize views to track what matters most. Customize views to track what matters most.
Get a clear snapshot of team time and job costs. Get a clear snapshot of team time and job costs.
Support billing with notes, GPS, and receipts. Support billing with notes, GPS, and receipts.
Spot gaps in job planning with clear insights. Spot gaps in job planning with clear insights.
See job spend as it happens and fix issues fast. See job spend as it happens and fix issues fast.

Labor Compliance and Timesheet Software for Small Business

Workyard helped me stay aligned with labor laws by enforcing break and overtime rules automatically. I didn’t have to rely on reminders or manual checks.

I can set state-specific rules for mandatory breaks and overtime to ensure compliance with labor regulations. All time card entries, notes, and GPS logs are stored securely and provide me with a reliable record for audits.

Workyard’s compliance tools give small businesses peace of mind, knowing their time tracking aligns with legal requirements.

Setup default breaks for workers to review when submitting time. Setup default breaks for workers to review when submitting time.
Remind workers to take rest breaks based on state rules. Remind workers to take rest breaks based on state rules.
Notify workers when their time cards are adjusted, with detailed reasons. Notify workers when their time cards are adjusted, with detailed reasons.

Scheduling and Job Tracking in one Timesheet Software for Small Business

Workyard enables me to create schedules and link them to jobs and locations. Any changes are synced instantly to employee devices.

This reduced miscommunication and kept schedules aligned with actual work performed.

Job tracking tools also capture labor time, site visits, vehicle trips, progress updates, photos, and receipts – all tied directly to the job and reflected in timesheets and costs.

Workyard’s construction scheduling software helps you to:

  • Schedule multiple jobs for any worker (or several workers to the same job)
  • Assign job duration from start to completion
  • Add to-do checklists to each job
  • Track scheduled jobs by status
  • See schedules by week, month, or task
  • Organize schedules by job type, deadline, date, and others
  • Repeat scheduled projects or tasks

The app places key metrics and real-time project updates at your fingertips, including:

Labor time and costs. Every timecard submission includes hours worked per job and/or cost codes.

Site visits. Every employee clock-in and clock-out is automatically captured.

Worksite vehicle trips. Relevant driving trips to each job site are tracked and recorded.

Project updates. Every worker assigned to a job can share progress updates with notes and photos.

Receipts. Team members have the autonomy to record receipts and attach them to the relevant job.

Workyard gives you visibility into workforce availability and project progress, helping you keep teams locked on target.

Keep crew work organized with one central calendar. Keep crew work organized with one central calendar.
Dispatch tasks fast with built-in work planners. Dispatch tasks fast with built-in work planners.
Create and send urgent jobs on the move. Create and send urgent jobs on the move.
Create recurring work schedules in a few taps. Create recurring work schedules in a few taps.
Add tasks from your CRM using smart sync. Add tasks from your CRM using smart sync.

Timesheet Software Integrations for Small Business

Workyard integrates natively with QuickBooks, Gusto, Oracle NetSuite, and Rippling. Employee, project, and time data sync automatically for faster payroll, invoicing, and job cost reporting.

For additional flexibility, data can be exported to CSV files or connected to other systems using Workyard’s open API.

Get a real-time view of job costs with our time tracking app for QuickBooks. Get a real-time view of job costs with our time tracking app for QuickBooks.
Reduce payroll processing time by 75% with our integration to Sage Intacct. Reduce payroll processing time by 75% with our integration to Sage Intacct.
Get more accurate time cards with our ADP Workforce Now & Run time clock. Get more accurate time cards with our ADP Workforce Now & Run time clock.
View More Workyard features View Less Workyard features

Pricing

With real-time GPS crew tracking and automatic clock-in/out features, Workyard enhances workforce visibility and accuracy in payroll. Pricing begins at $6 per month per user plus a $50 base fee, providing affordable solutions for small business owners and managers.

Free trial

14-day trial with no credit card required

Starter

Starts at $6/month per user
+ $50 company base fee

Pro

Starts at $13/month per user
+ $50 company base fee
Start a free trial today Compare plans

Pros and cons

Pros

Highly accurate GPS tracking

Consolidates team timesheets

Smooth integration with payroll systems (ex. QuickBooks)
Cons

Primarily for construction and field services.

Crew members need GPS onboarding to address privacy issues

Ratings and reviews

Our score

10
9
10
8
10
10
8
Learn how our scoring system works
4.2/5
4.2/5
10/5

iOS user 9,,@7;@7;.87 praises Workyard as the best work app:

iOS Review:

Best work app
⭐ ⭐ ⭐ ⭐ ⭐

I have used several different work apps like this but this is by far the best. I like how it shows my total hours I’ve worked so for the day at the top of my phone. This is the only app that I’ve seen do that. Plus it very effective. If I could give it 10 starts I would

More Workyard IoS reviews →

Android user Theodore Resultan says Workyard keeps him accountable for his work hours:

Google Play Review:

⭐ ⭐ ⭐ ⭐ ⭐

Yeah work in itself sucks inherently but your app makes it suck less. Thank you for keeping me extra accountable for my time which my work really likes so they could prevent time slippage and add to their bottom line. Yeah thank you really.

More Workyard Android reviews →

Workyard user Joseph H. says he likes the app functionality, but wishes for an easier way to reactivate an employee:

Capterra Review:

Happy Customer
⭐ ⭐ ⭐ ⭐ ⭐

Overall: Overall I’m pleased with the product and customer service and support.

Pros: I like the ease of being able to track our employees time and accuracy of presence on a job. We are able to utilize the time clock feature so we can give an accurate accounting of billable time to our clients. A lot of our services are billed out by the hour rather than by the job.

Cons: The only thing I have been displeased with so far is the deactivation and reactivation of an employee. I’ve had issues with rehiring someone and trying to reactivate their status and haven’t been able to properly set them back up to use the app again on their phones. Also I’ve had issues trying to setup guys that have had to replace their phones and they can’t get the app to work on their new phone. I’m not sure that this is a Workyard issue rather than a user error.

More Workyard Capterra reviews →
Start a free trial today Book a demo

linksVector 2. Paymo

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Paymo is timesheet software for small businesses that also need project and task management in the same platform. It allows teams to track time against tasks, generate detailed timesheets, and produce reports for billing and project analysis.

The app allows me to link tracked hours directly to projects and clients. Its time tracking tools work alongside task lists, deadlines, and invoicing features, making it suitable for teams that bill clients based on logged time. It also features a start-stop button, option for adding time in bulk, and a Pomodoro timer.

I can access the Timesheet area to easily view time entry cards and see who tracked time, how, and when without needing to interact with team members.

I can also use the platform’s intelligent algorithms to organize app usage into ‘smart groups,’ to see which apps were worked on at each interval. I can set up live-time reports and export them in pie or bar chart views for clients.

Paymo integrates with several popular apps, including Google Calendar, Slack, QuickBooks Online, and more through Zapier.

Key Features

  • Automatic time-tracking via web timer and mobile app
  • Detailed timesheets with personalized views
  • Live-time reports with pie and bar charts for export
  • Smart grouping of apps used for time card entries

  • Idle time detection for desktop users
  • Real-time active timers

Our score

7.9
Full scoring breakdown →

Pricing

Free Trial?

15-day free trial

Free

Free but with limited clients and projects

Solo

$9.90 / mo. per user

Plus

$15.90 / mo. per user

Pro

$23.90 / mo. per user

Pros and cons

Pros

Easy to use

Great customer support

Good range of task management features
Cons

Some scheduling features are not easy to navigate

Time clock is not intuitive

Less suitable for hourly workforce tracking; timesheets feel secondary

Ratings and reviews

Our score

8
9
8
9
8
7
7
Learn how our scoring system works
4.3/5
3.9/5
4.7/5

iOS user motionmack says that while the app has greatly improved, it still lacks robust mobile functionality:

iOS Review:

Improvement but… ⭐⭐⭐ 
This is a huge improvement over the previous app iteration (which was awful) but it still feels kind of useless. Now I can make tasks and add time from my phone but I (like most people who use the service) work on their computer. The web app is still significantly more robust and easier to navigate. So I’m having a hard time coming up with a scenario in which I would use this app over the website 🤷🏻‍♂️

Paymo user Fernando C. says the app tracks time well, but needs more timesheet security:

Capterra Review:

Useful for timetracking ⭐⭐⭐ 
Pros: the ease of time tracking and creating reports

Cons: I don’t need many functions and I can’t block the timesheets, I risk that the employees change the hours after I have done the reports. Paymo is not integrated with asana, we use Asana for task management and instagantt for gantt, and we have to copy task from asana to paymo. Asana is easier to use for managing tasks

linksVector 3. Hubstaff

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Hubstaff is a timesheet software for small businesses that need time tracking combined with workforce monitoring and location tracking. It supports automatic timesheets, GPS tracking, and optional activity monitoring across desktop and mobile devices.

The app offers solutions for remote work, field service management, and time tracking for employees, freelancers, and consultants. It automatically tracks employees’ time and productivity using its desktop, web-based, and mobile apps. 

I can view daily and weekly timesheets, budget limits, and billable/non-billable hours. The app generates timesheets based on time entries and provides a breakdown of employees’ hours by date, client, and project so I can see how time is being spent. 

The app also allows me to review, approve, or reject your employees’ timesheets in one place.

I can set weekly budget limits for labor hours and generate digital reports from both web and mobile apps to help you monitor and keep job costs within budget.

Hubstaff integrates with CRMs and accounting systems like QuickBooks, Paypal, and Wise. It also integrates with project management software like Asana and Jira.

Read our in-depth view of Hubstaff.

Key Features

  • Time-tracking tools on desktop, mobile, and web-based app
  • Automatic timesheet generation and approval workflows
  • Weekly budget limits for labor hours
  • Idle time detection with employee screenshots

  • Timesheet breakdown for time tracked, client, and project
  • GPS location tracking with geofencing

Our score

7.8
Full scoring breakdown →

Pricing

Free Trial?

YES 14 days trial

STARTER

Annual: $4.99 / mo. per user
Monthly: $7.00 / mo. per user

GROW

Annual: $7.50 / mo. per user
Monthly: $9.00 / mo. per user

TEAM

Annual: $10.00 / mo. per user
Monthly: $12.00 / mo. per user

ENTERPRISE

Annual: $25.00 / mo. per user
Monthly: $25.00 / mo. per user

 

Pros and cons

Pros

Intuitive design

Great customer support

Easy to integrate with other apps
Cons

Less job costing focus than construction-specific competitors

Poor mobile experience

Can be distracting for workers

Ratings and reviews

Our score

8
9
9
7
7
8
7
Learn how our scoring system works
4.7/5
3.1/5
4.6/5

iOS user vannnnn says the app does its job, but he prefers TSheets:

iOS Review:

Great but could be better ! ⭐⭐⭐⭐ 
I actually prefer TSheets interface to this one. This one is simple and works great, but tsheets allows you to edit the time you’re in on the first screen. If you forgot to clock in, you don’t have to change screens from the menu, you can edit the start time right from the home screen.

At first I hated the blue bar at the top, but now I like it because I know if I’m clocked in or not. TSheets doesn’t do that !

Android user Jeremy Green says the app adds to his workload:

Google Play Review:

⭐⭐ 
The timer function is so bad, I have to spend so much time after work everyday amending the time entries to get it to reflect my actual hours. And why doesn’t anything you type under the “Reason” box show up in any reports? Also no options to amend or add to any notes you type in your timesheets.. seriously these are basic issues that I’d expect to be fixed by now.

Hubstaff user Esther N. says the app is not easy to use:

Capterra Review:

Way too complicated/complex. ⭐
Overall: Time-consuming. It’s just an extra job to do.

Pros: I don’t like anything about it. It’s aimed at management/HR/payroll which means it’s too complicated for other staff to navigate.

Cons: Everything is way too over-complicated, too many things to choose from, titles irrelevant to me, adds seconds to my timesheets but we have to correct this by removing them so why have them there in the first place – I don’t get paid by the second! Needs to be SIMPLIFIED to suit the users’ needs. It has basically created extra work.

linksVector 4. Apploye

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Apploye is a time tracking and productivity monitoring software offering timesheets, activity tracking, screenshots, and reporting tools. It’s aimed at small to mid-sized teams that want detailed insights into employee time usage and productivity patterns.

Team members can use Apploye’s web timer or mobile app to clock-in and out with one click. The app allows workers to add notes when they add time manually to their entries. The platform tracks billable and non-billable hours for specific tasks and projects to streamline client invoicing.

The platform includes optional monitoring features such as idle time detection, screenshots, and app usage tracking, which can be enabled based on company policy. This makes Apploye suitable for small teams that want more granular visibility into how work time is spent.

I can set weekly limits for workers to keep labor costs within budget. I can also view and approve timesheets on a daily, weekly, or custom range basis. Timesheets are exportable in PDF, CSV, or Excel formats.

Apploye offers GPS attendance based on specific locations. It allows me to check employees’ required time on shift and whether they have worked more or less than their agreed hours. The app also helps me manage employee leave requests with one-click approval or rejection.

Key Features

  • Manual and automatic time-tracking tool
  • Timesheet with customized views (daily, weekly, monthly, etc.)
  • GPS attendance with one-click clock-in and clock-out
  • Billable and non-billable hours for individual projects and task

  • Timesheet approval and export in PDF, CSV, and Excel format

  • Idle time detection (discard or flag inactive)

Our score

7.6
Full scoring breakdown →

Pricing

Free Trial?

10-day free trial

Starter

Free for up to 10 users

Elite

Annual: $4.50 / mo. per user
Monthly: $7 / mo. per user

Power

Annual: $8 / mo. per user
Monthly: $12 / mo. per user

Enterprise

Must contact sales for pricing

Pros and cons

Pros

Affordable

Easy to use

Great customer support
Cons

May be seen as invasive i.e. use of screenshots

Not easy to set up

Reporting less advanced

Ratings and reviews

Our score

8
8
9
6
7
8
7
Learn how our scoring system works
3.7/5
4.8/5

iOS user A.Shondhi says he likes the app’s user-friendliness:

iOS Review:

User friendly, Top Notch time tracking app ⭐⭐⭐⭐
Exquisite and smooth product, to say the least. There is room for improvement, though. Time tracking with Apploye is a breeze, yet the new release might ease the user experience. It’s already been a productivity booster for a solo user like me, as tracking time against tasks has been a massive concern. People can try it out and expect many more features to explore In the days ahead.

Apploye user Cameron Y. says the app is affordable, but is missing critical features:

Capterra Review:

Lacks critical reporting and time tracking functionality ⭐⭐
Overall: There are a lot of similar apps out there, and if you need a robust app for time reporting for your staff, I would recommend looking elsewhere.

Pros: It’s relatively inexpensive and easy to use

Cons: The app doesn’t provide reporting functionality to be able to export employee’s timesheets in a way that allows you to identify tasks they are working on, which is essential if you need to use this beyond very basic applications. It also lacks important reminder notifications to turn tracking on/off so lots of time is often left untracked. Their support staff are not interested in product development and are dismissive when you ask when promised functionality will materialise.

linksVector 5. QuickBooks Time

Pricing Pros & Cons Ratings and Reviews

In a nutshell

QuickBooks Time is a cloud-based time tracking and scheduling tool that integrates directly with QuickBooks accounting and payroll products. It’s designed for small and medium-sized businesses that already use QuickBooks and want to streamline time tracking and payroll workflows.

The app offers cloud-based tools for real-time project collaboration, time tracking, and attendance management. It allows me and my team to clock in and out from handheld devices using its mobile timesheets feature. I can review, edit, and approve hours on the go using its mobile app.

QuickBooks Time enables me to create schedules based on jobs and shifts. I can update team schedules from my mobile device, and QuickBooks Time will notify members instantly. I can also set up recurring notifications for overtime and timesheet approval deadlines.

Team members can track time using the web app, the mobile app, or a tablet-based punch clock as a kiosk device.

QuickBooks Time provides iPhone timesheets complete with GPS location data, showing me who’s working and where. The app also simplifies payroll by syncing timesheets with accounting and payroll software.

QuickBooks integrates with leading business apps, including Gusto, Square, Method:CRM, and many others.

Read our in-depth view of QuickBooks Time.

Key Features

  • Mobile timesheet review and approval
  • Job- and shift-based team scheduling
  • GPS location tracking with employee details on iPhone
  • Team-wide notifications for overtime and schedule updates
  • Tablet-based punch clock and kiosk device
  • Geofence reminders for clock-in/clock-out

Our score

7.6
Full scoring breakdown →

Pricing

Free Trial?

Yes. 30-day free trial

ELITE

Monthly: $10 / mo. per user + $20 base fee

PREMIUM

Monthly: $8 / mo. per user + $10 base fee

Pros and cons

Pros

Excellent customer support

Easy to use for managers

Comprehensive accounting and payroll features
Cons

Limited customization outside payroll use cases

Not easy to use for employees

Not easy to correct errors once payroll is processed

Ratings and reviews

Our score

7
9
8
8
7
7
9
Learn how our scoring system works
4.8/5
4.7/5
4.7/5

iOS user jamiemarie1 says the app is not worth the cost:

iOS Review:

Disappointed ⭐
I’m currently reviewing other time tracking apps to replace this one. With just under $40 every month for two people to track time, it’s not worth it. I feel ripped off every time I see that transaction go through. Sure logging in on a computer usually works just fine, however the mobile app does not work at all. Which is my preferred method.

Being able to clock in right when the job starts to clocking out right when it ends seems like a feature a time tracking app would provide. My mobile app shows I’ve been clocked into a job for months. Months! I deleted the mobile app, I’m afraid if I try to “fix” it that my actual real time tracked will get messed up.

Many months later, I have a new client, I grab my phone to clock in upon arrival. I quickly remembered I deleted the app but couldn’t remember exactly why so I redownloaded the mobile app. Logged back in to discover, I’m still clocked into that job mentioned above. Unreal. I still can’t use it. So frustrating. And the reports section should be easy and convenient. It’s not. When you pull a timesheet that needs to be printed or saved as a pdf, the report doesn’t provide the calculation of the total hours.

That’s like the main thing it should do! So I have to insert text on my pdf with the total hours or hand write the total hours. If you use the notes section, which I do, you can’t actually see your notes until you create a pdf. But once you do that, you can’t see the total hours worked. What a joke.

Android user Jonathan Giancola reports poor mobile performance:

Google Play Review:

⭐⭐ 
It’s an absolute pain to use. Crashes often, can’t synch hours, sometimes I can’t clock in or out. I always have to manually fix my hours. Absolute waste of my time.

QuickBooks Time user clelland G. says the app is easy to use, but is very limited:

Capterra Review:

These ratings I’ve read are a joke ⭐⭐
Overall: Someone must be married to the owner of Quickbooks or slid a bunch of cash to them to get promoted by quickbooks the way they do… Thats some serious business love QB gave TSheets. And Honestly, it’s made TSheets lame compared to many other competitors with great models.

Pros: Basic Simplistic easy to understand Probably the BEST customer support I’ve come across. As much as I complain… they’ve got seriously good customer support.

Cons: Not all jobs are customer based… So, this software is limited right off the bat from any complexity.. you’ll have to work around and make it work and fit your needs time sheet editing – It is aweful to just see time worked… maybe when review timesheets… you want to see what was scheduled… late clockins, incomplete shifts, skipped lunch breaks… kinda big deal NO HR DATA- As I said, nothing to track employee issues.

Your poor employee performance won’t have much info here for you to keep track of. Not an easy way to break a shift because your employee was too lazy to c/in and out No auto stop for shifts- one employee had 4 days until the shift stopped recording time… I wanted to see how long it would keep creating shifts.. 180 hrs and it finally stopped (and I think I accidently closed the shift) Time sheet closure… Broken… not smooth… so many other time sheet companies do this better.

No Employee shift exchange mechanism No- Shifts by job not by customer No- Shifts by location or job site Employee reports and to do list ADD – ONS… those are silly. Have the functionality or don’t. Add-ons seem like it’ll be a charging mechanism… like QB does… so… You can see the coming of “SUBSCRIPTION” based things … and get nickel and dimed later. Just like QB.

linksVector 6. Clockify

Pricing Pros & Cons Ratings and Reviews

In a nutshell

Clockify is a time tracking and reporting tool that allows users to track hours via timers or manual timesheets. It’s commonly used by freelancers, startups, and small businesses looking for a low-cost or free solution for basic time tracking and reporting.

The app lets me track time and log employee activities in timesheets, offering task and activity categories for better organization. I can populate timesheets with common activities using templates. I can also copy previous timesheets for faster processing. 

Team members can add notes, tags, and custom information to time entries. 

The app informs teams when it’s time to log in, submit time, or approve time. It also lets team admins lock daily or weekly timesheets to prevent tampering. Once records are approved by managers, Clockify prevents further timesheet edits. Note: Paid plans add timesheet approvals, audit logs, and administrative controls.

The app creates an audit trail of timesheet changes by person, date, and action. You can print and export timesheets in Excel, CSV, and PDF.

Clockify integrates with QuickBooks along with other project management apps, such as Asana, Trello, Wrike, and Monday.

Read our in-depth view of Clockify.

Key Features

  • Timesheet with task and activity categories
  • Time entry notes and custom information
  • Automated reminders for timesheet submission and review
  • Daily and weekly timesheet lock
  • Audit logs and trail time records
  • Timesheet templates and week copy

Our score

7.6
Full scoring breakdown →

Pricing

Free Trial?

Yes. 7-day free trial 

Free

$0 / mo. (basic time-tracking feature)

Basic

Annual:  $3.99 / mo. per user
Monthly: $4.99 / mo. per user

Standard

Annual: $5.49 / mo. per user
Monthly: $6.99 / mo. per user

Pro

Annual: $7.99 / mo. per user
Monthly: $9.99 / mo. per user

Enterprise

Annual: $11.99 / mo. per user
Monthly: $14.99 / mo. per user

Pros and cons

Pros

Free tier offers a good range of features

Simple interface

Streamlines billing and invoicing
Cons

Occasional mobile app bugs

Synchronization issues

Advanced timesheet features require upgrades

Ratings and reviews

Our score

8
7
7
6
8
8
8
Learn how our scoring system works
4.6/5
3.5/5
4.8/5

iOS user lkajspiqejrgneqgrqerfgliehrpqo says the app is easy to use, but offers a weak API:

iOS Review:

Not suitable for worldwide use ⭐
Clockify has a nice ui but it is not suitable for teams spread across time zones. For instance you can only lock at a particular time and if someone has the timer running it will not allow them to stop the timer. I tried to work with them to use their api to develop our own scheme but it seems their api is too weak and they refuse to meet to discuss. [edit] their “solution” was to have everyone use the same time zone and then remember to stop their timer just before midnight and the restart the timer after midnight.

I offered to use their api to create work arounds but they still refuse to schedule a meeting with their api experts to brain storm on solutions. I would rather not air my dirty laundry in a review but they just keep repeating useless suggestions and others should be aware of the limitations.

Android user Vadum Vitaliovuch says the app’s time-tracking has issues:

Google Play Review:

⭐⭐ 
Time in the app doesn’t count correct. Sometimes it shows less than it is. After reloading it might shows right for a second and then incorrect again. It’s kinda bad for my projects

Clockify user Vhavez H says it helps him manage timesheets better, but the time clock needs to be more user-centric:

Capterra Review:

My Overall Experience ⭐⭐⭐
Clockify makes it easier for folks at the company I work for and myself to generate a timesheet report for any specific period. Normally payroll would ask us for a monthly time report before they pay us so this comes in handy plus it’s very simple to generate with just a few clicks.

Pros: As an end-user who uses this software every day, I’d say it’s pretty simple to use and makes time tracking easy. My company decided to replace our previous time tracking software with Clockify just over two years ago and it didn’t take long before the rest of the employees began using it. Credit should be given to its easy UI compared to the previous software we used which looked complicated and took some training. So overall I’d recommend this to business owners looking to make time tracking easy for their employees and themselves.

Cons: The only problem I have with software lol is that when I forgot to stop the timer before I sign off for the day it kept running all through the night until I manually stop it the next day. As a Sofware developer, my suggestion would be to learn how the user tracks time through some kind of pattern and show some a notification to let the user know that the timer was left running and silently pause it for them.

linksVector 7. ClickUp

Pricing Pros & Cons Ratings and Reviews

In a nutshell

ClickUp is an all-in-one work management platform that includes task management, collaboration tools, and built-in time tracking. It’s intended for teams that want to manage projects, documentation, and time tracking within a single customizable system.

ClickUp allows me to track time, add notes, view time reports, and set estimates from any device. I can record time on my desktop computer, web browser, mobile app, or through ClickUp’s Chrome extension.

The app also lets me start and stop time from any device. I can add time retroactively or import time from other time-tracking apps like Toggl, Harvest, and Everhour into ClickUp.

The platform enables managers to view timesheets in detail using filters. I can group time entries, view estimates, and segment hours into billable and non-billable categories.

The app also provides a comparative overview of my team’s estimated and actual time to help me keep track of project goals and budgets.

ClickUp integrates with third-party apps and systems, including Slack, GitHub, Google Drive, Salesforce, WebWork Time Track, and others.

Key Features

  • Time tracking on desktop, mobile app, or Chrome extension
  • Global timer with retroactive time entry

  • Detailed timesheet views with custom range and groups
  • Comparative overview of estimated vs. actual time tracked
  • Export time from Toggl, Harvest, and Everhour
  • Labels and billable time tracking

Our score

7.3
Full scoring breakdown →

Pricing

Free Trial?

No free trial available

Free

No cost, but only good for personal use

Unlimited

$10/mo. per user

Business

$19/mo. per user

Enterprise

Contact sales for pricing

Pros and cons

Pros

Free version comes with a good range of features

Designed for SMBs

Good for breaking tasks into subtasks for assignment
Cons

Timesheets lack depth compared to competitors

Steep learning curve

Too many notifications may be seen as intrusive

Ratings and reviews

Our score

7
6
9
9
7
7
7
Learn how our scoring system works
4.6/5
4.6/5
4.6/5

iOS user Jryskamp praised the desktop performance, but not the mobile experience:

iOS Review:

ClickUp is amazing! On desktop. ⭐⭐⭐ 
This mobile app isn’t great… It feels like someone started building an app, then slapped a web window into the parts they didn’t have time for yet. Things take a long time to load and it just lacks polish and refinement (especially as seen with the widgets looking like an iFrame embed on my Home Screen, with large dark borders around the content). For now, I’ll use the workaround of adding tasks to another app, then maybe automate them getting imported into ClickUp that way. Or use a ClickUp form. Either way, this app isn’t really useful to me. Hoping for more updates and improvements in the future! I LOVE ClickUp on desktop and think that the app is so well thought-out and executed there. 👏🏻

Update: They responded and thixed the iFrame embed look on the widget! Looks so much more at home now to get a quick glance at tasks.

I’m realizing my issue with the app is the “My List” tab. The fact it removes the app nav from the bottom is frustrating, and it doesn’t seem to match the rest of the UI. Specifically, the column layout (for every view) doesn’t seem to make much sense. I’d rather the ability to add columns be added to the view settings, than at the end of every item. Ultimately, a simple list, with the ability to change statuses like the desktop app would be fantastic.

Android user Dan Rotaru says the app is slow:

Google Play Review:

⭐⭐ 
App is running in 60hz👎🏻 2. I can’t see my timesheet, how much time I tracked today, this week or this month. I will change stars if these important things will be fixed.

ClickUp user Nikki K. says the app is well-designed, but not quite easy to use:

Capterra Review:

Clickup no thank you! ⭐
Overall: We used it very limitedly and only for a short amount of time. ClickUP did not work for our needs as promised. It was also time-consuming to use. We ended up going back to our old work flow management system.

Pros: At first, I liked the layout and options that you could use to make the app yours. I also liked the look and feel

Cons: I found it very hard to use. I am very tech savvy but people in my team are not as app friendly. I found it impossible to use, as did my co-workers

What is timesheet software for small business?

Timesheet software for small business is a digital tool that records crew work hours and organizes them for payroll, billing, and job costing. It replaces paper time cards, spreadsheets, and end-of-week estimates with real-time or daily time entries.

In construction and field service, timesheet software is used by foremen, technicians, and office staff to track clock-in and clock-out, assign hours to jobs or cost codes, and prepare payroll. 

The main problems it solves are missed hours, rounding errors, payroll corrections, and poor visibility into where labor time is actually spent.

How timesheet software for small business works

Timesheet software for small business works by creating a shared system for field and office teams to log, review, and approve hours. An admin sets up employees, jobs, and pay rules in the system. Crews then use a mobile app or web portal to clock in, clock out, and switch jobs during the day.

As time is tracked, entries sync automatically to the office. Supervisors review timesheets, flag issues, and approve hours before payroll processing. Many tools automate overtime calculations or export directly to payroll software. 

The result is an accurate, chronological record of hours reflecting real jobsite activity instead of end-of-week guesses.

Benefits of timesheet software for small business

Using timesheet software for small business solves real operational problems that show up every payroll cycle.

  • Reduce payroll errors: Digital entries replace handwritten or memory-based timesheets.
  • Save admin time: Office staff spend fewer hours fixing missing or unclear time cards.
  • Improve job costing: Hours are tied to specific jobs or tasks instead of lumped together.
  • Support compliance: Clear records help with overtime rules and audits.
  • Handle multi-site workdays: Crews can track time across multiple jobsites accurately.
  • Increase accountability: Managers see hours sooner, not days later.

Even small errors add up. Consider a 25-person construction crew averaging $30/hour. Each worker punches out 10 minutes early but gets rounded up to a full hour (common “buddy punching” or auto-rounding error). Over 20 workdays/month:

  • Per worker daily error: 10/60 = 0.167 = 0.167 hours × $30 = $5 overpayment
  • Per worker monthly: $5/day × 20 days = $100 overpayment
  • Crew total monthly: $100 × 25 workers = $2,500 overpayment

These gaps compound with compliance fines (e.g., $1,000+ per DOL audit violation), underscoring the need for precise tools like GPS timesheets.

How much does timesheet software for small business cost?

Most timesheet software for small business tools use tiered per-user pricing with free trials for easy entry. 

Workyard and Hubstaff add base fees to per-user costs; Hubstaff starts low and scales to enterprise. Clockify offers a generous free plan, Apploye free for up to 10 users. Paymo prices by features, ClickUp bundles tracking in its platform (no free trial), and QuickBooks Time pairs per-user fees with payroll integration.

What to look for in timesheet software for small business?

When comparing timesheet software for small business, start with the basics every construction-friendly tool should include.

Core features

  • Mobile time entry: Crews need fast clock-in/out from the field.
  • Job or cost code tracking: Hours must be assigned to the right project.
  • Supervisor approvals: Managers need a simple review and approval process.
  • Payroll exports: Clean data that flows into payroll without rework.

Nice-to-have features

  • GPS-based timestamps
  • Offline tracking
  • Automatic overtime rules
  • Travel-time tracking

How to choose the best timesheet software for small business

Choosing the right timesheet software for small business comes down to matching your specific business workflow and workforce needs.

  1. Review daily crew movement: If workers switch jobs often, prioritize fast job or task changes.
  2. Check field usability: Test whether crews can log time quickly without training or frustration.
  3. Validate payroll accuracy: Confirm the software handles overtime, double time, or state rules correctly.
  4. Test real job conditions: Make sure time tracking works offline or in low-signal areas.
  5. Compare cleanup effort: Choose the option that minimizes weekly payroll corrections, not just subscription cost.

Make sure your pick is one your crew can easily adopt to reliably track time on the field.

The Bottom Line

The right timesheet software for small business gives construction teams accurate hours, cleaner payroll, and clearer labor costs. 

Workyard outshines other competitors thanks to its compliance-ready timesheets with GPS tracking, job allocation, and labor costs – ideal for field/hourly workers prioritizing precision over generic features.

Among other competitors, QuickBooks Time suits payroll workflows via integrations while Hubstaff shines in productivity monitoring for remote teams. Clockify and Apploye offer affordable basics (Clockify scales flexibly; Apploye adds GPS/screenshots cheaply). Paymo and ClickUp fit project/task billing but lag in timesheet accuracy.

See how Workyard’s GPS time clock app can help you track work hours accurately, or sign up for a 14-day free trial today!

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Our Scoring System Explained

Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.

We created it after reviewing dozens of software products, which we covered in depth, providing a direct and simple way for readers to compare products on their merits without spending a lot of time looking through our articles for the information they needed to make an informed decision.

Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:

The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.

How We Score Software

All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.

In general, the 0-10 range translates as:

  • 9.0 – 10 – One of the absolute best in its category (amazing).
  • 7.5 – 8.9 – Very good, but with some minor issues (very good).
  • 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
  • 3.0 – 5.9 – This feature is not ready for prime time (borderline).
  • 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
  • 0 – The product doesn’t include this important feature at all.

How We Calculate Overall Scores

The 8 factors reviewed are weighted based on an overall total of 100%:

  • Ease of Use: 20%
  • Time Tracking Accuracy: 20%
  • Scheduling Features: 15%
  • Job Tracking: 15%
  • Integrations: 10%
  • Customer Support: 15%
  • Company: 5%

Methodology for Each Factor

Ease of Use

We evaluate a product’s ease of use based on three main considerations:

  • How easy is it to set up this app?
  • How easy is it for managers to use the backend dashboard?
  • How easy is it for frontline workers to use the (mobile) app?

These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.

Time Tracking Accuracy

Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…

  • How accurate or precise is its GPS tracking capability?
  • How accurate – and how customizable – is its geofencing feature?
  • How accurate is its travel and mileage tracking (if available)?
  • Can it automatically clock workers in and out based on the above?
  • Can you set and/or restrict rules for clocking in and out?
  • Can the app continue tracking workers while offline?
  • How easy is its mobile app and/or kiosk for frontline workers?

Scheduling Features

Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.

When we consider a product’s scheduling features, we look at:

  • Its dashboard customizability (daily, weekly, or monthly views).
  • Its project-based scheduling and visibility.
  • Its real-time updates and notifications for workers.
  • Its real-time map views of worker locations for best-fit scheduling.
  • Its recurring schedule (copies to subsequent weeks, etc.) functionality.

Job Tracking

This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.

We assess several things when calculating a product’s job tracking score:

  • Its project-based tracking for multiple projects per day/week/etc.
  • Its ability to track multiple / many projects simultaneously.
  • Its use of (and your ability to customize) construction cost codes.
  • Any built-in job costing views.
  • Any integrations for cost coding (QuickBooks etc.)

Integrations

No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.

To calculate a product’s integration score, we’ll examine:

  • How many native integrations (the simplest connection) does it offer?
  • How effective and easy-to-use are its integrations with payroll software?
  • Does it have robust data import and export features?

Customer Support

Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.

Customer support scores are calculated based on:

  • Live support channels available (phone, email, chat, etc.).
  • Live support hours (business hours only, 24/7, etc.).
  • The strength of the product’s online help center and/or FAQs.
  • What other users say about support in online reviews.

Company

A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.

When assessing this score, we’ll examine:

  • Transparency (easy-to-find pricing, etc.)
  • Trial period (duration, feature availability, credit card requirements, etc.).
  • Subscription flexibility (contracts, required durations, etc.).
  • Ease of cancellation or pausing subscriptions.
  • Customer perceptions (online product reviews).
  • Website (a minor consideration, but great companies tend to have great websites).

Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!I

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FAQs
Which time tracker is best for small businesses?

Workyard stands out as the best time tracker for small businesses, especially those with mobile or field teams like construction and service crews. Its GPS-powered clock-ins, geofencing, and real-time job costing ensure accurate payroll and compliance, reducing errors from paper timesheets.​

Other strong options include Clockify for free unlimited tracking and Toggl Track for simple reporting.​

Choose based on needs: Workyard excels in accuracy for crews, starting at $2.99/user/month with a 14-day trial.

Is Google timesheet free?

No, Google does not offer an official “Google Timesheet” as a standalone free product. Google Sheets or Google Forms can be used to create custom timesheets at no extra cost beyond a Google account.​

Third-party apps like the TimeSheet add-on in the Google Workspace Marketplace provide free basic time tracking via Google Calendar and Sheets integration, suitable for freelancers and small teams.​

What’s the best free timesheet software for small business?

The best free timesheet software options for small businesses include:

Google Sheets/Microsoft Excel

  • The most popular spreadsheet software, which are free to download and use
  • Allows small businesses to create custom timesheet templates and track employee hours
  • However, these require manual data entry and lack advanced features of dedicated timesheet software

My Hours Timesheet Templates

  • My Hours provides a bundle of free timesheet templates in spreadsheet format
  • These templates can be downloaded and used to track employee work hours
  • Provides a basic timesheet calculator to compute hours and payroll

Clockify

  • A free timesheet and time tracking tool with a simple and intuitive interface
  • Offers features like time tracking, reporting, and project management
  • Has a free plan that supports an unlimited number of users and projects

Toggl Track

  • A popular free time tracking tool with a user-friendly design
  • Provides time tracking, reporting, and integrations with other business tools
  • Offers a free plan with core features for small teams

While these free options can be a good starting point, small businesses may want to consider investing in a paid timesheet software as they grow, to access more advanced features like project management, invoicing, and reporting. The search results highlight that dedicated timesheet software can help small businesses streamline operations, enhance productivity, and make more informed decisions.

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