In the competitive construction industry of today, it’s important to handle documents well to keep projects running smoothly and stay ahead of the competition. As the owner of a construction business, you know how important it is to keep project documents organized, shareable, and easy to find. That’s where construction document management software comes into play.
In this article, we’ll look at the nine best construction document management software solutions for businesses like yours in 2023. Whether you’re struggling with scattered paper files or seeking a more streamlined digital solution, we’ve got you covered. Let’s get started and find the right software to change the way you handle your documents and take your construction business to new heights.
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Best Construction Document Management Software Solutions
1
Best scheduling and construction document management software
64 reviews
95 reviews
Workyard is a construction document management software solution that focuses on managing and tracking construction labor to improve project profitability. In addition to precise GPS time tracking and real-time locations, you can also rely on document management features and unlimited storage to manage your projects even better.
One feature that stands out is the ability to share photos, files, and notes. This makes it easy for team members to share important information and keep track of how the project is going. Workyard’s mobile document management app lets you access important project files from anywhere, at any time, whether you’re in the office or out in the field. This gives field workers the ability to stay in touch and make decisions in real-time based on the latest information.
With Workyard’s app, you can generate accurate and detailed reports right from the field. This feature saves time and improves communication among project stakeholders.
Another notable advantage is the unlimited storage capacity offered by Workyard. You don’t have to worry about running out of space to store all your project documents. This ensures that you have a centralized repository for all your files, making it easy to locate and retrieve information whenever needed.
Overall, Workyard’s document management capabilities make it a valuable tool for construction professionals. With features like photo, file, and note sharing, field reports, unlimited storage, and mobile document management, Workyard simplifies document workflows, making it easier for teammates to communicate and collaborate on projects.
Key Features
- Photos, files, and note sharing
- Real-time communication tools
- Scheduling
- GPS time clock and location tracking
- Mileage and travel-time tracking
- Reporting
- Labor cost management
- Task management
- Timesheet reporting
- Audit trail
- Payroll integrations
Best Suited For
- Photos/Files/Notes
- Field Reports
- Unlimited Storage
- Mobile Document Management
- Small 1-50
- Medium 50-500
Pricing
- Time Tracking – $6 per month/user
- Workforce Management – $13 per month/user
- Large Workforces – Custom plans
2
Best construction cost management software
25K reviews
2.4K reviews
The Document Management Tool from Procore is a strong and safe way to manage documents for building projects. It has unlimited storage, and automatic version control, making it easy for construction workers to share important documents.
With Procore, you can store and archive all your construction documents without worrying about storage limits or losing track of the latest version. The tool has advanced check-in and check-out features that make it easy for project team members to work together. The built-in viewer in Procore lets you look at DWG files without leaving the app. Procore also puts data security first by backing up your documents automatically on multiple server hard drives in different places. You can view and share documents from anywhere, and you can link them to other project items like changes, drawings, or requests for information (RFIs). Procore makes it easier to manage documents, which makes it a must-have tool for construction workers who want to streamline their processes and get more done.
Key Features
- Unlimited storage
- Unlimited users
- Multiple file type support
- Fast and secure document sharing
- Permission-based access
- Document overview from the field
- Document linking to related items
- Desktop and mobile file uploading
- Cloud-based system
Best Suited For
- Meeting Minutes
- Drawings & Markups
- Submittals
- RFIs
- Photos/Files/Notes
- Field Reports
- Unlimited Storage
- Mobile Document Management
- Medium 50-500
- Large 500+
Pricing
- Custom
3
Best free construction document management software
3.9K reviews
11K reviews
ClickUp is a free software for managing construction documents. It has a wide range of tools that can help you speed up your document management workflows.
With ClickUp, you can put all of your work and documents in one place, making it easy for your team to view and collaborate. ClickUp excels in collaboration with real-time editing and commenting features. You can work together with your team easily, provide action items, and turn text into tasks that can be tracked to stay on top of projects and make sure they are carried out well. The software allows you to connect your Docs to workflows, linking them with tasks and widgets. This integration makes sure that everything is in one place, making it easy to update workflows, change project statuses, create tasks, and more, all from within the editor. Privacy and sharing are important to ClickUp. You can protect your Docs with privacy and edit controls, make links that can be shared, and handle permissions for teams and guests.
ClickUp helps you get more done in less time by giving you features like Focus Mode that blocks out distractions while you write, the ability to save templates for later use, and detailed tracking of your doc details.
Key Features
- Centralized document management
- Customizable templates
- Real-time editing and commenting
- Texts into tasks
- Privacy and sharing
- File storage
- Team sharing
- Private docs
- Focus mode
- Archive
Best Suited For
- Meeting Minutes
- Submittals
- RFIs
- Photos/Files/Notes
- Unlimited Storage
- Mobile Document Management
- Small 1-50
- Medium 50-500
- Large 500+
Pricing
- Free
- Unlimited – $5 per user/month
- Business – $12 per user/month
- Business Plus – $19 per user/month
- Enterprise – Custom
4
Best overall construction document management software
27 reviews
20 reviews
ProjectSight is a great software for managing construction documents. It lets teams handle and share drawings, documents, RFIs, and submittals effectively. With its powerful document control modules, ProjectSight makes sure that everyone involved, whether they’re in the office or out in the field, has access to the most up-to-date information.
One of the best things about ProjectSight is that it can get rid of paper-based processes. This means that team members can work together and talk about important RFIs, submittals, and other things without having to use physical documents. Also, ProjectSight works with Trimble Connect, which makes it easy to share BIM models, drawings in 2D or 3D, and documents across all Trimble products. By making sure the latest drawings are easy to find, this system helps users make better decisions and makes projects run more smoothly. With its strong document management features and ability to work with Trimble Connect, ProjectSight is a great choice for construction businesses that want to use construction document management software that is both efficient and easy to use. It gives you the tools you need to streamline processes, improve communication, and make up-to-date project information available to everyone, which improves the efficiency and success of the project as a whole.
Key Features
- Document sharing and collaboration
- Document control modules
- Elimination of paper-based processes
- RFIs and submittal management
- Document and drawing tools
- Integration with Trimble Connect
- Support for BIM models
- 2D/3D drawings
- Communication and information flow
- Streamlined workflow
Best Suited For
- Meeting Minutes
- Drawings & Markups
- Submittals
- RFIs
- Photos/Files/Notes
- Field Reports
- Unlimited Storage
- Mobile Document Management
- Large 500+
Pricing
- Custom
5
Best user-friendly construction document management software
198 reviews
46 reviews
HCSS is software for managing construction documents specially designed to help construction businesses. It gives a complete way to look at, share, and upload project documents, making sure that everyone on the team is on the same page. With HCSS, users can view and manage project-related documents in a safe way from anywhere and at any time.
The user-friendly interface of the software makes it easy to navigate and find important project documents, which speeds up the document management process. It also offers features such as accurate production tracking, material quantity management, and billing capabilities, tailored to meet the specific needs of construction projects.
If you’re looking to improve document management and storage efficiency, HCSS document management software, integrated with its other construction software solutions, can be a valuable asset for your construction business.
Key Features
- Document exploration, sharing, and uploading
- Secure access to project documents
- Industry-specific document management
- User-friendly interface
- Production tracking
- Material quantity management
- Billing capabilities
- Customizable demo
- Integration with other HCSS construction software solutions
Best Suited For
- Meeting Minutes
- Drawings & Markups
- Submittals
- RFIs
- Photos/Files/Notes
- Field Reports
- Mobile Document Management
- Large 500+
Pricing
- Custom
6
Best construction document management software for field teams
7.2K reviews
3.6K reviews
Fieldwire is a safe and easy-to-use software for managing construction documents. It lets project teams store, access, and handle important information from anywhere, on any device.
With Fieldwire, it’s easy to sync documents with popular cloud storage services like Box, Dropbox, or OneDrive, so everyone has access to the latest versions. The platform gives you options for how to organize files, so you can make a folder layout that looks like your current file management system. Data protection is very important, and Fieldwire makes sure that your private project data stays safe and that you own it.
In addition, you can use various tools within the Fieldwire platform to further enhance document management, such as the RFI tool. This allows you to improve visibility and accountability and stay on the project schedule track. The users can create and assign RFIs from the field, track them from the same centralized place, and even link the RFIs to plans and other documents.
Key Features
- Files and photo management
- Task management
- File storage sync
- RFIs
- Submittals
- Custom forms
- Sheet compare
- Reports and exports
- Checklists
Best Suited For
- Drawings & Markups
- Submittals
- RFIs
- Photos/Files/Notes
- Field Reports
- Unlimited Storage
- Mobile Document Management
- Medium 50-500
- Large 500+
Pricing
- Basic – $0 per user/month
- Pro – $39 per user/month
- Business – $59 per user/month
- Business Plus – $74 per user/month
- Enterprise – Custom
7
Best construction document management and tracking software
CM Fusion is a construction management software that helps contractors keep track of and handle project documents in an easy, centralized way. With real-time document progress tracking, version control, and timestamps, CM Fusion makes sure that everyone is aware of the latest changes and updates. The software makes it easy to share and store documents in the cloud, which gets rid of the need for paper copies and makes it less likely that something will go wrong.
Without construction project management tools, contractors might miss important updates, have trouble keeping up with change orders, or have trouble managing multiple jobs at the same time. CM Fusion solves these problems by making it easier to keep track of and handle documents. It enables easy communication among project teams through the comments section and provides visibility into who has viewed and downloaded changes.
CM Fusion is user-friendly and offers features like mobile and tablet compatibility, making it accessible from anywhere. Contractors can improve job efficiency, and project planning, minimize mistakes, and work together better by using CM Fusion.
Key Features
- Document status tracking
- Document versioning management
- Timestamping and download history
- Permission management
- Mobile and tablet ready
- PDF download and printing
- Submittals and RFIs
- Image management
- Meeting minutes
Best Suited For
- Meeting Minutes
- Submittals
- RFIs
- Photos/Files/Notes
- Field Reports
- Mobile Document Management
- Medium 50-500
- Large 500+
Pricing
- Pro Plan – $199 per month
- Enterprise Plan – $349 per month
8
Best software for simplified construction document management
57 reviews
SKYSITE is a cloud-based software for the architecture, engineering, and construction (AEC) industry that is used to manage construction documents. With SKYSITE, users can view and manage construction documents from anywhere, at any time. This makes sure that everyone is working with the most up-to-date files.
One of the best things about SKYSITE is that it makes the submittals process easier, which speeds up reviews and lowers project risks. It also has a full management system for punch lists, which lets users keep track of progress and completion in a way that saves important time during closeout. The real-time tracking and response features of SKYSITE make it easier to manage RFIs and speed up the delivery of projects. The software works with many types of files, like Microsoft Office and image files, and it has a powerful search feature that makes it easy to find project documents.
Project managers can view and manage their construction documents from any device, and automatic syncing makes sure that everyone is up to date on the latest changes. With markup and communication tools, the software also makes communication easier.
Key Features
- Unlimited storage
- RFI administration
- Submittal management
- Punch list management
- Photo management
- View and support multiple file formats
- File and folder management
- Markups
- Automatic sync
Best Suited For
- Meeting Minutes
- Drawings & Markups
- Submittals
- RFIs
- Photos/Files/Notes
- Unlimited Storage
- Mobile Document Management
- Small 1-50
Pricing
- Basic – $19 per user/month
- Professional – $39 per user/month
- Enterprise – $59 per user/month
9
Best construction document management and control software
30 reviews
36 reviews
Kahua offers a comprehensive suite of tools to track and manage construction documents and drawings. With Kahua, general contractors can effectively manage documents, reduce waste and rework, and automate manual project processes.
The software offers a central place for project documents, with full archiving and version control to make sure that everyone is always looking at the most up-to-date files. Kahua offers flexible permissions, allowing users to share files with internal and external project team members while controlling access to project folders and files. The software also works well with renowned tools like Bluebeam for marking up documents and DocuSign for electronic signatures.
With Kahua, construction project managers can view project files from their desktop or mobile devices, even when they’re not connected to the internet. Files can also be easily synced later. The software also supports BIM and 3D models, providing the project team with access to rich information for viewing, measuring, and markups.
Key Features
- File manager
- Submittals
- RFIs
- Punch lists
- Daily reports
- Field observations
- Meeting minutes
- Communication
- Photo and media manager
Best Suited For
- Meeting Minutes
- Drawings & Markups
- Submittals
- RFIs
- Photos/Files/Notes
- Field Reports
- Unlimited Storage
- Mobile Document Management
- Small 1-50
- Medium 50-500
- Large 500+
Pricing
- Custom
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