(650) 332-8623The 7 Best GPS Fleet Tracking Solutions for Small Businesses in 2025
Looking for a GPS fleet tracking solution for your small business? We’ve reviewed 7 of the best apps on the market to help you choose!
Did you know grocery stores would run out of stock in three days if trucks stopped driving? That’s why 70% of fleets now rely on GPS tracking to boost productivity, reduce costs, and improve service. But with so many options, how do you choose the right GPS fleet tracking solution for your business?
This article breaks down the best GPS fleet tracking for small businesses—covering features, pricing, and user reviews—to help you find your perfect match. Let’s dive in!
Top GPS Fleet Tracking Solutions for Small Businesses at a Glance
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Our score |
1 |
2 |
3 |
Best for |
The most precise GPS tracking for small businesses. |
A good, no-nonsense GPS tracking solution for small businesses. |
Essential tracking features with a focus on vehicle monitoring. |
Pricing |
Starting at $6 / mo. per user + $50 / mo. company base fee |
Starting at $10 per month (billed annually) |
Contact Sales for Quote |
Final Thoughts
As we wrap up our exploration of the top GPS fleet tracking for small businesses, it’s clear these technologies are crucial for modern fleet operations. They enhance route efficiency, improve vehicle maintenance, and ultimately lead to better productivity and cost savings.
Choosing the right GPS tracking solution depends on your fleet size, specific business needs, and the kind of data insights you require.
With a range of features tailored to various requirements, each system we’ve reviewed offers unique benefits. Evaluating these options carefully will help ensure you select a solution that not only meets your current needs but also scales with your business as it grows.
Among the standout options, Workyard is a top choice, particularly for its integration of sophisticated tracking and comprehensive management tools directly through mobile devices — eliminating the need for costly hardware investments.
Experience Workyard. Sign up for a 14-day free trial today!
Our Scoring System Explained
Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.
We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:
The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.
How We Score Software
All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.
In general, the 0-10 range translates as:
- 9.0 – 10 – One of the absolute best in its category (amazing).
- 7.5 – 8.9 – Very good, but with some minor issues (very good).
- 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
- 3.0 – 5.9 – This feature is not ready for prime time (borderline).
- 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
- 0 – The product doesn’t include this important feature at all.
How We Calculate Overall Scores
The 8 factors reviewed are weighted based on an overall total of 100%:
- Ease of Use: 20%
- Time Tracking Accuracy: 20%
- Scheduling Features: 15%
- Job Tracking: 15%
- Integrations: 10%
- Customer Support: 15%
- Company: 5%
Methodology for Each Factor
Ease of Use
We evaluate a product’s ease of use based on three main considerations:
- How easy is it to set up this app?
- How easy is it for managers to use the backend dashboard?
- How easy is it for frontline workers to use the (mobile) app?
These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.
Time Tracking Accuracy
Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…
- How accurate or precise is its GPS tracking capability?
- How accurate – and how customizable – is its geofencing feature?
- How accurate is its travel and mileage tracking (if available)?
- Can it automatically clock workers in and out based on the above?
- Can you set and/or restrict rules for clocking in and out?
- Can the app continue tracking workers while offline?
- How easy is its mobile app and/or kiosk for frontline workers?
Scheduling Features
Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.
When we consider a product’s scheduling features, we look at:
- Its dashboard customizability (daily, weekly, or monthly views).
- Its project-based scheduling and visibility.
- Its real-time updates and notifications for workers.
- Its real-time map views of worker locations for best-fit scheduling.
- Its recurring schedule (copies to subsequent weeks, etc.) functionality.
Job Tracking
This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.
We assess several things when calculating a product’s job tracking score:
- Its project-based tracking for multiple projects per day/week/etc.
- Its ability to track multiple / many projects simultaneously.
- Its use of (and your ability to customize) construction cost codes.
- Any built-in job costing views.
- Any integrations for cost coding (QuickBooks etc.)
Integrations
No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.
To calculate a product’s integration score, we’ll examine:
- How many native integrations (the simplest connection) does it offer?
- How effective and easy-to-use are its integrations with payroll software?
- Does it have robust data import and export features?
Customer Support
Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.
Customer support scores are calculated based on:
- Live support channels available (phone, email, chat, etc.).
- Live support hours (business hours only, 24/7, etc.).
- The strength of the product’s online help center and/or FAQs.
- What other users say about support in online reviews.
Company
A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.
When assessing this score, we’ll examine:
- Transparency (easy-to-find pricing, etc.)
- Trial period (duration, feature availability, credit card requirements, etc.).
- Subscription flexibility (contracts, required durations, etc.).
- Ease of cancellation or pausing subscriptions.
- Customer perceptions (online product reviews).
- Website (a minor consideration, but great companies tend to have great websites).
Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!
GPS fleet tracking is a system that uses GPS technology to monitor the location and movement of fleet vehicles. This allows businesses to oversee vehicle routes, usage, and operational status in real-time, enhancing efficiency and security.
Key features of GPS fleet tracking solutions for small businesses include real-time location tracking, route history, geofencing, vehicle health reports, fuel usage monitoring, and driver behavior analytics. These features help in managing costs, improving safety, and optimizing routes.
To use GPS fleet tracking for a small business, start by installing GPS trackers in your fleet vehicles. Set up the tracking system to monitor routes, schedule maintenance, and analyze driver behavior. Use the data collected to optimize routes, reduce idle times, improve safety, and manage operational costs effectively.
While many GPS fleet tracking solutions require a subscription, some providers may offer free trials or limited free versions that can be useful for small businesses to start with. However, for comprehensive features and full functionality, a paid plan is generally necessary.