Have you ever wished that you could see where your employees are? Twenty years ago, you’d have to purchase an expensive GPS tracking device. Today, employee GPS tracking systems are much more affordable and easier to deploy because they leverage a device all of your employees already have in their pocket, their smartphone — you just need the right employee GPS tracking app.
With the power of an employee GPS tracking app for employees, you can:
- Accurately track employee work hours and time on each job site
- Generate mileage reports to ensure accurate reimbursements
- Optimize employee routes and improve delivery efficiency
- Dispatch employees faster and more effectively
- Use real-time GPS tracking to locate employees quickly in an emergency
Employee GPS tracking apps improve efficiency, safety, and accountability. But every industry’s needs are different. Which Employee GPS tracking app is best for your business?
What to Look Out for When Picking an Employee GPS Tracking App
Employee GPS tracking apps are now as accurate as any other GPS-enabled device. Instead of investing in expensive GPS tracking hardware, you can track them for cents a day by leveraging existing technology on Android and iOS devices.
However, with so many options on the market, it can be difficult to choose the right app for you, so let’s look at the most important features these apps must have.
The App Is Designed for Your Use Case
Every business is unique, so you should select an app that understands your requirements and industry. If you are unsure about which specifications are best for you, look closely at the offer, customer reviews, and key features. If the app appears to understand your issues and provides viable solutions, it is the best option for you.
GPS Accuracy
Most businesses that implement a time card app want an accurate GPS tracker built in. In fact, unless your employees work from a desk, it’s extremely difficult to implement an accurate employee location tracking without GPS.
GPS creates transparency and serves as an audit of where people are at any given time, which can be cross-checked against their hours.
A precise GPS solution will provide you and your employees with peace of mind, better organization, and easier compensation because the integrations with the payroll make it easier to track hours and mileage.
Site Visit Detection
When looking for the ideal solution, you want an app that allows you to set geo-fences and detect site arrivals and departures automatically. Some of the more advanced GPS tracking apps, such as Workyard, will detect site arrivals and departures without the need to set up a geofence at all.
Furthermore, site visit detection will remind your employees to clock in and out, making time tracking even more precise and easy to implement.
Mileage and Travel Time Tracking
A precise GPS app should enable you to track and save mileage data, allowing you to know how much time your workforce spends traveling versus working at a location.
With this one-of-a-kind feature, you’ll be able to pinpoint exact locations and routes, as well as manage employees’ schedules accordingly. It is also simpler to store and collect mileage data for payroll and mileage reimbursement purposes.
Ease of Adoption
For employee adoption of GPS tracking to stick, applications should not only be effective but also simple to use. So, while selecting the perfect app for you, make sure that your staff will not need any training and that the app is simple to use. Most functions should be automated to decrease manual effort, and your employees should be able to learn how to employ them on a regular basis.
The Best Employee GPS Tracking Apps In 2022
1
Best for Construction & Field Services
38 reviews
66 reviews
11 reviews
Workyard is one of the best GPS tracking apps for construction and field service companies, as well as an all-in-one workforce management solution. It was created primarily to assist contractors in better managing their crews, projects, tasks, scheduling, and payroll. You can track staff schedules, hours, overtime, travel time, and mileage on the Workyard platform. Workyard’s dashboard even allows you to see where your staff are in real-time, which may help you enhance efficiency and deployment.
Thousands of general and specialty contractors rely on Workyard
Designed to be simple to use for site personnel
With the most accurate GPS tracker on the market, you can save thousands of dollars on payroll
Break down labor costs by project and cost code
5-star rating on Capterra
GPS-Enabled Time Clock
Workyard’s GPS time clock app tracks employee site visits, exact entrance and leave times, driving routes, and actual travel time and mileage throughout the day. Every day, all employees have to do is to clock in and out.
Site Entry Detection
Workyard GPS app has accurate geo-fencing that detects employee arrival on site and even reminds them to clock in so that hours are constantly tracked. This excellent feature allows you to track the actual whereabouts of your field workers, which is especially handy on busy construction sites where staff frequently forget to check in and out. It also adds an extra element of security because you can always see where your employees are and when they arrived or left.
Scheduling
Workyard’s app for contractors includes a scheduling function allows you to know exactly where your employees are and alter routes and schedules accordingly. With the locations always visible on the dashboard, you can create plans on the go, alert your staff of changes, and allocate specific tasks to the closest personnel on site.
Mileage Tracking
Track driving routes and miles as employees travel. Optimize travel between sites, pay fuel expenses, more effectively deploy staff, and generate mileage reimbursement reports. It’s all stored and simply shared using an integrated payroll system, so you don’t have to worry about manual calculations or additional labor costs.
Key Features
- GPS Tracking - addresses, trips, time on the site
- User-friendly time clock app for easy clocking in and out
- Timesheet reporting and clear audit trail with all the regular and overtime hours worked
- Export time to payroll systems with Quickbook and other integrations
- Simple schedule and task notifications for the entire team
- Auto calculate labor costs by project and cost code
- Easy office-to-field scheduling for remote teams and managers
Pricing
- Free trial – 14 days of unlimited usage without credit card info
- Time Tracking – $6/mo per user + $50/mo company base fee (paid annually)
- Workforce Management – $13/mo per user + $50/mo company base fee (paid annually)
- Large Workforces – Custom pricing for organizations with more than 50 employees
2
Best for Retail
37.1K reviews
16.6K reviews
869 reviews
Do your workers work from home? But how can you keep track of how many hours they work? It’s not always about micromanagement; typically, those hours must be attributed to billable clients. Homebase can assist you in tracking your remote employees’ location and activities in real-time. Manage work schedules, payroll, and team communication.
Top 50 Business Apps on the App Store
2021’s Best Employee Scheduling Software (Investopedia)
The Homebase app is used by over 100,000 company owners
Workforce Management
Homebase is fantastic software since it allows employee location tracking and to manage your staff from any device and location. The primary dashboard allows you to see and modify the schedule, assign shifts, handle time off requests, and much more.
Accurate Hourly Tracking
Homebase is the finest retail app since it allows you to simply log hours worked, generate timesheets, and run data through payroll interfaces. Everything is in one location, which saves you money and time.
Onboarding
Homebase is an exceptionally useful app for retail businesses with a high staff turnover. You can use the app to streamline the entire process of submitting an ad, screening applications, and even onboarding new members. You can distribute automated papers to new workers and design welcome packages.
Key Features
- Easy to use labor cost controls and budget management
- Simple scheduling and availability options
- Improved timesheet management
- Great hiring and onboarding features for new talents
- Tools for remote and field workers
- Accurate performance tracking
- Messaging and easy communication
Pricing
- Free trial – 14 days of unlimited usage without credit card info
- ESSENTIALS – $24.95 / per month/per location
- PLUS – $59.95 / per month / per location
- ALL IN ONE – $99.95 / per month/per location
3
Best For Logistics & Distribution
14 reviews
5K reviews
13 reviews
Hellotracks is a one-stop shop for employee GPS tracking and labor management. The platform offers a GPS tracking tool that allows you to follow your field personnel’s locations in real-time. Job dispatch is also included in the software, allowing you to assign tasks to your staff based on their location.
More than 8 million jobs assigned
35 million trips recorded
Over 10 billion live locations
Job Dispatch
You can quickly drag and drop work assignments or batch dispatch hundreds of jobs to your available employees with Hellotracks. Because all staff locations are displayed on the dashboard in real-time, you can make changes on the fly, saving time and money.
Time Clock
You can use the integrated time clock in Hellotracks to log in, track, and monitor the hours your workers spend working. It’s a valuable feature that can help you better manage your schedules and optimize the time spent on each assignment and project.
Reporting and Analytics
You can generate mileage reports, assess work completion metrics, and evaluate check-in timestamps on arriving and departing the task’s location using Hellotracks’ extensive reporting system.
Key Features
- Auto-Dispatch
- Client Notifications
- Geofencing - Auto Check-Ins/Outs
- Integrations With Slack and Google Calendar
- Location History (Route Recording)
- Route Optimization
- Zones (Highlight Areas)
Pricing
- Free trial – 30 days without credit card info
- Hellotracks Business – $10 per user per month billed monthly
- Hellotracks Enterprise – custom pricing for Enterprise clients
4
Best For Delivery Drivers
3.1K reviews
2.97K reviews
82 reviews
If you have delivery employees, you will need an employee GPS tracking features that can track their position and activities in real-time. Onfleet is a one-stop shop that offers GPS tracking, turn-by-turn guidance, and confirmation of delivery. This GPS monitoring tool for employees not only tells you where your staff is but also optimizes the routes your delivery vehicles travel.
150,000,000+ deliveries powered
500,000,000+ miles tracked
1000+ happy customers
GPS Tracking
With Onfleet GPS tracking, you can know exactly where all of your drivers are in real-time. It’s a handy function for managing schedules and deliveries, as well as ensuring delivery drivers are fulfilling their KPIs.
Turn-by-Turn Navigation
With a turn-by-turn navigation system in place, you can be confident that your delivery drivers are on the safest and quickest path to their destination.
Proof of Delivery
Increase client satisfaction and retention by providing unique and timely proof of delivery. To guarantee that all deliveries are on time and completed, you can opt to capture photos or signatures as the most convenient method.
Key Features
- Route optimization
- Photo & signature proof of delivery
- Status and ETA-triggered notifications
- 90-day historical analytics
- Email and scheduled phone support
- Barcode scanning & age verification
- Standard onboarding
Pricing
-
- Free trial – 14 days
- LAUNCH – $500 / mo
- SCALE – $1,150 / mo
- ENTERPRISE – Custom
5
Best for Sales Representatives
4 reviews
643 reviews
3 reviews
Twib is an all-in-one platform that combines employee location tracking app, lead collecting, and sales force automation. This employee GPS monitoring program not only tells you where your employees are but also offers useful information about their sales activity.
Twib is used by 10000+ professionals
The app was featured in Innovative Zone, Enterprise, BusinessConnect, etc.
Chosen by the smartest companies
Documentation
The Twib app allows you to simply produce GPS-based report visits and check-ins with data such as date, time, and address. Check-ins may be performed offline because the data is automatically synchronized when an internet connection is available on mobile devices.
Productivity Reporting
You can easily manage and track sales reporting and attendance by employees to increase efficiency and guarantee all workers are on target. You can even assign and track the work remotely and ensure the best results.
Record Keeping
All the data you need to keep track of company spending, travel and mileage reimbursements, and so much more can be found in a one-stop shop like the Twib app. The employee time tracking is always synced to the cloud servers you can access from any location.
Key Features
- Map Based Check-In’s
- Expense Management
- Attendance Tracking
- Offline Mode
- Work Assign
- Cloud-Based
- Real-Time Monitoring
Pricing
- Free trial
- Enterprise – $15 per month per user
- Basic – $6 per month
- Custom – For businesses with custom requirements and large volumes of users
6
Best For Employee Safety
9 reviews
23 reviews
2 reviews
OK Alone is one of the only GPS employee tracking apps with features geared exclusively toward employee safety. If you’re largely worried about personnel who operate in remote locations—often alone—OK Alone has the capabilities you need to respond quickly to possible threats.
Ok Alone is the #1 rated lone worker app
24/7 Call Center
What3words Integration
Emergency Processes
Establish and implement emergency procedures for workers who work alone. Many features, such as hands-free commands, check-in frequency, and a panic button, can assist you in monitoring and keeping your team safe.
Safety Dashboard
Centralize alert management and issue notifications when employees fail to check in, all from one dashboard. You can also categorize your personnel into groups based on teams, shifts, or patterns to make it easier to access and update information.
Incident Tracking
Log incidents and reports in real-time, and regulate staff safety. This is especially handy if you have high-risk staff, and the software also includes man-down protection and GPS tracking to help you find your team faster.
Key Features
- Monitoring for workers
- Sms, Auto-phone calls, Emails, and WhatsApp to alert Monitors
- Safety Audit logs to demonstrate compliance
- Safety Zone (geo-fencing)
- Safety Awards and Rankings, to engage Workers and Monitors
- GPS monitoring reports
- Timesheet reports
- High-Risk check-ins
Pricing
- Free trial – 7 days
- Adjustable plans starting from $5 per month
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