(650) 332-8623The 7 Best Gusto Integrations (Time Tracking + Scheduling + More) for 2026
Looking for the best Gusto integrations for your construction business? We’ve reviewed 7 of the best apps on the market to help you!
Quick Answer:
Gusto integrations are software connections that sync payroll data between Gusto and other tools used by construction and field service teams, such as time tracking, scheduling, and job costing systems. They eliminate manual spreadsheet exports by moving approved hours, pay rates, and employee details directly into Gusto for cleaner, more reliable payroll.Pricing typically ranges from $0 for basic or single-location plans, to $2–$8 per user/month for common time-tracking integrations, and up to $70–$120+ per location/month or custom enterprise pricing for advanced workforce platforms. Choose based on how your crews track time in the field, whether job or cost codes must flow into payroll, and how much weekly payroll cleanup you need to eliminate.
Payroll gets complicated fast when employee hours, schedules, and job data are disconnected and siloed in separate systems. From my experience, the right Gusto integrations can save a lot of headache by automatically syncing time tracking and workforce data straight into payroll.
To help you find the best options, I reviewed the top Gusto time tracking integrations for 2026 so you can choose what fits your team, industry, and payroll needs. Here are my top picks:
- Workyard
- Homebase
- When I Work
- 7Shifts
- Deputy
- Sling
- Workforce.com
Top Gusto Integrations at a Glance
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|
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|---|---|---|---|
Our score |
9.5 |
8.0 |
7.5 |
Best for |
Precision time tracking and job costing |
Small business scheduling and time tracking |
Simple scheduling and time tracking |
Pricing |
Starting at $6 / mo. per user + $50 / mo. company base fee |
Starting at $24.95 / mo. for unlimited users |
Starting at $2.50 / mo. per user |
What are Gusto integrations?
Gusto integrations are software connections that allow Gusto payroll to sync data with other business tools automatically. They are used by construction companies, field service teams, and small contractors to move hours, wages, and employee details between systems without manual re-entry.
Instead of exporting spreadsheets or retyping time cards, integrations connect payroll processing software to tools like time tracking, construction accounting software, and expense systems. This is especially useful for construction teams with mobile crews, multiple jobsites, and complex pay rules. The result is fewer payroll errors and faster, more reliable payroll runs.
How Gusto integrations work
Gusto integrations work by syncing payroll data between Gusto and connected payroll system software in a defined workflow. Setup usually starts when an admin connects Gusto to a third-party tool, such as time tracking or job costing software.
Once connected, employee profiles, pay rates, and job assignments sync automatically. Field data like approved hours or reimbursements are sent to Gusto at the end of a pay period. Payroll managers review the data, apply final checks, and run payroll inside Gusto.
Automation handles repeat syncing every pay cycle. This keeps payroll aligned with actual field activity and reduces last-minute corrections caused by missing or mismatched data.
Benefits of Gusto integrations
The main benefit of Gusto integrations is accurate payroll without manual cleanup. Each benefit addresses common payroll problems in construction and field operations.
- Reduce payroll errors: Synced data removes rekeying mistakes.
- Save admin time: Hours and expenses flow directly into payroll processing software.
- Improve pay accuracy: Correct hours and rates are applied every cycle.
- Support mobile crews: Field data reflects real job activity, not estimates.
- Faster payroll runs: Less back-and-forth before payroll deadlines.
- Cleaner records: Payroll system software stays consistent with accounting and job data.
Even small errors like 15 minutes per worker can compound across a full crew each week.
How much do Gusto integrations cost?
Most Gusto integrations are either included with Gusto plans or priced through the connected software, typically using per-user or per-location monthly pricing. Costs commonly range from free up to about $10 per user per month, with 14–31 day free trials available to test payroll syncing before committing.
Low-cost tools like When I Work, Sling, and Deputy offer per-user pricing under $6, while platforms such as Workyard add company base fees on top of per-user rates for job-based payroll accuracy. Homebase and 7shifts use location-based pricing with free entry plans for single locations, and enterprise-focused tools like Workforce.com rely on custom pricing depending on payroll and workforce needs.
What to look for in Gusto integrations and payroll processing software?
The best Gusto integrations and payroll processing software support real construction payroll workflows, not just basic office needs. Focus on features that protect payroll accuracy across jobsites.
Core features (must-haves):
- Two-way data sync: Keeps employee and payroll data consistent.
- Approved-hours transfer: Sends only reviewed time into Gusto.
- Pay-rate compatibility: Supports different roles, rates, or classes.
- Reliable sync timing: Updates before payroll deadlines.
Nice-to-have features (differentiators):
- Job or cost code support: Helps with job costing and reporting.
- Expense syncing: Pushes reimbursements into payroll automatically.
- Audit logs: Tracks changes for payroll reviews.
- Construction-ready workflows: Designed for crews working across sites.
To support construction finance accounting, Workyard’s Gusto integration ensures that only accurate, approved field hours reach payroll. Workyard is the GPS time tracking and job costing platform built for construction and field service crews who move across multiple jobsites, capturing exact timestamps and job-coded hours that sync cleanly into payroll systems like Gusto. This reduces last-minute fixes, protects pay-rate accuracy across roles, and gives payroll teams confidence that multi-site hours are correct before payroll is run.
How to choose the best Gusto integrations and payroll system software
Choosing the right Gusto integrations and payroll system software depends on how your payroll data starts in the field. Use a workflow-based approach instead of comparing feature lists alone.
- Map your payroll inputs: Identify where hours, expenses, and bonuses originate.
- Test real pay periods: Run a trial using live crew data, not samples.
- Confirm approval flow: Ensure only supervisor-approved data reaches payroll.
- Check edge cases: Validate overtime, reimbursements, and job-based pay.
- Measure payroll cleanup time: The right integration should eliminate manual fixes.
If payroll still requires spreadsheets after integration, it’s not solving the real problem.
Final Thoughts
The right Gusto time tracking integrations simplify payroll, reduce errors, and give you clearer insight into labor costs. Workyard stands out with high-accuracy GPS time tracking, automated job costing, and seamless payroll syncing so every hour is tracked, approved, and paid correctly.
Beyond Workyard, Gusto integrations mainly support shift-based payroll: Homebase, When I Work, Sling, and Deputy for hourly scheduling, 7shifts for restaurants, and Workforce.com for large enterprises. These ultimately lack GPS-verified time, job-level labor tracking, and mobile crew accountability – all of which Workyard delivers. See how Workyard’s clock-in clock-out app can help you eliminate errors with accurate time tracking, or sign up for a 14-day free trial today!
Our Scoring System Explained
Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.
We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:
The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.
How We Score Software
All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.
In general, the 0-10 range translates as:
- 9.0 – 10 – One of the absolute best in its category (amazing).
- 7.5 – 8.9 – Very good, but with some minor issues (very good).
- 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
- 3.0 – 5.9 – This feature is not ready for prime time (borderline).
- 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
- 0 – The product doesn’t include this important feature at all.
How We Calculate Overall Scores
The 8 factors reviewed are weighted based on an overall total of 100%:
- Ease of Use: 20%
- Time Tracking Accuracy: 20%
- Scheduling Features: 15%
- Job Tracking: 15%
- Integrations: 10%
- Customer Support: 15%
- Company: 5%
Methodology for Each Factor
Ease of Use
We evaluate a product’s ease of use based on three main considerations:
- How easy is it to set up this app?
- How easy is it for managers to use the backend dashboard?
- How easy is it for frontline workers to use the (mobile) app?
These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.
Time Tracking Accuracy
Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…
- How accurate or precise is its GPS tracking capability?
- How accurate – and how customizable – is its geofencing feature?
- How accurate is its travel and mileage tracking (if available)?
- Can it automatically clock workers in and out based on the above?
- Can you set and/or restrict rules for clocking in and out?
- Can the app continue tracking workers while offline?
- How easy is its mobile app and/or kiosk for frontline workers?
Scheduling Features
Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.
When we consider a product’s scheduling features, we look at:
- Its dashboard customizability (daily, weekly, or monthly views).
- Its project-based scheduling and visibility.
- Its real-time updates and notifications for workers.
- Its real-time map views of worker locations for best-fit scheduling.
- Its recurring schedule (copies to subsequent weeks, etc.) functionality.
Job Tracking
This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.
We assess several things when calculating a product’s job tracking score:
- Its project-based tracking for multiple projects per day/week/etc.
- Its ability to track multiple / many projects simultaneously.
- Its use of (and your ability to customize) construction cost codes.
- Any built-in job costing views.
- Any integrations for cost coding (QuickBooks etc.)
Integrations
No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.
To calculate a product’s integration score, we’ll examine:
- How many native integrations (the simplest connection) does it offer?
- How effective and easy-to-use are its integrations with payroll software?
- Does it have robust data import and export features?
Customer Support
Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.
Customer support scores are calculated based on:
- Live support channels available (phone, email, chat, etc.).
- Live support hours (business hours only, 24/7, etc.).
- The strength of the product’s online help center and/or FAQs.
- What other users say about support in online reviews.
Company
A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.
When assessing this score, we’ll examine:
- Transparency (easy-to-find pricing, etc.)
- Trial period (duration, feature availability, credit card requirements, etc.).
- Subscription flexibility (contracts, required durations, etc.).
- Ease of cancellation or pausing subscriptions.
- Customer perceptions (online product reviews).
- Website (a minor consideration, but great companies tend to have great websites).
Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!
Time tracking tools integrate best with Gusto because payroll depends directly on accurate hours, overtime, and pay codes. In construction, errors usually start with bad time data from the field, not payroll itself.
Scheduling and expense tools integrate more loosely. Schedules rarely need to sync into payroll, and expenses often flow through accounting systems instead of Gusto.
Workyard is the GPS time tracking and job costing platform built for construction and field service crews who move across multiple jobsites. It focuses on producing clean, payroll-ready hours that export or sync accurately into Gusto without relying on schedules or expense estimates.
Most Gusto integrations pull basic employee records into the time tracking system, so field teams don’t need duplicate setup.
Typically synced data includes:
- Employee name and status
- Hourly pay rates
- Overtime eligibility or exemptions
- Employee IDs
Workyard can align with this structure by keeping time tracking separate from payroll logic. Crews track exact hours with GPS, while pay rates remain controlled in Gusto, reducing field-side setup errors.
correctly before sending data.
In construction workflows, that usually means regular hours, overtime, and sometimes PTO totals per pay period. Job or cost code detail does not live in Gusto.
Workyard delivers exact timestamps and accurate hour totals, applying construction pay rules before data reaches payroll so Gusto receives clean, defensible numbers.
Approvals act as the last checkpoint between the field and payroll. Supervisors review hours, correct mistakes, and lock timesheets before syncing.
Common approval steps include:
- Foreman or supervisor review
- Office payroll sign-off
- Locking the pay period
Workyard supports this by giving supervisors GPS-backed proof—exact entry, exit, and job switch times—so approvals are based on evidence, not memory.
Most Gusto integrations follow a simple authorization process but fail when setup is rushed.
Typical steps include:
- Admin authorization inside Gusto
- Employee matching between systems
- Pay code and overtime mapping
- Test payroll run
Workyard minimizes setup risk by keeping its role clear: capture accurate time and job data, then export or sync totals once payroll rules are confirmed.
Most payroll errors come from mismatched assumptions between the field and payroll system.
Common mistakes include incorrect overtime rules, duplicate employees, or rounding settings that don’t match state laws. In California, even small errors can trigger compliance issues.
Workyard prevents these problems by recording exact minutes worked, reducing reliance on rounding or estimates that often break overtime calculations in Gusto.
PTO is typically managed in Gusto, not in field tools. Time tracking systems usually send worked hours only.
Most integrations work like this:
- PTO accruals calculated in Gusto
- Approved PTO added directly to payroll
- Time tracking tools exclude PTO hours
Workyard fits cleanly into this model by focusing only on verifiable worked time, leaving PTO logic to Gusto where it belongs.
Yes, this data should live outside of Gusto. Payroll systems are not built for job costing or project reporting.
In construction, losing cost code detail at payroll makes it impossible to track labor burn accurately after the fact.
Workyard preserves job, task, and cost code data alongside hours, giving PMs real job costing visibility even though Gusto only receives summarized payroll totals.
Manual exports are safer when payroll rules change, crews work unusual schedules, or compliance risk is high.
Situations where export is safer include:
- California daily overtime changes
- Union or prevailing wage jobs
- Mid-period corrections
Workyard supports controlled exports so payroll teams can review totals before uploading to Gusto, reducing last-minute fixes.
The best tools prioritize accuracy in the field, not payroll dashboards.
Key requirements include:
- Real-time GPS, not geofencing estimates
- Offline tracking
- Easy job switching
Workyard is designed specifically for mobile, multi-site crews, producing payroll-ready data that fits cleanly into Gusto without losing field accuracy.
Scheduling tools rarely need deep Gusto integration. Their main role is telling crews where to be, not paying them.
Clean scheduling integrations focus on employee lists and shift visibility, while time tracking handles actual worked hours.
Workyard keeps scheduling lightweight and separate from payroll syncs, ensuring worked time—not planned time—drives Gusto payroll.
Teams should choose based on where errors actually happen. In construction, payroll errors almost always start in the field.
“All-in-one” tools often compromise accuracy to cover more features. Specialized tools reduce risk by doing one job well.
Workyard focuses on GPS-verified time and job costing, making it a strong foundation for Gusto payroll without pretending to replace scheduling, HR, or accounting systems.
