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The 7 Best Work Scheduling Software Solutions for 2025

Looking for work scheduling software for your construction business? We’ve reviewed 7 of the best apps on the market to help you!

Luis Batongbakal

Last updated: September 16, 2025 10 min read

a group of people standing in front of a computer screen using HVAC service software

Work scheduling software eliminates workplace chaos far better than spreadsheets. These tools are especially useful in construction, where 98% of U.S. mega projects face delays or budget overruns.

In this guide, we’ll explore the best work scheduling software solutions for 2025, helping you avoid gaps, overlaps, and other scheduling headaches.

If you’re ready to streamline schedules and improve communication, let’s jump in.


Our score	1	2	3
Best for	Best for field service work scheduling	AI-assisted labor forecasting	Best for employee shift swapping

Our score

Best for

Best for field service work scheduling

Our score

Best for

AI-assisted labor forecasting

Our score

Best for

Best for employee shift swapping

How our scoring system works

Scoring

Our score

Overall score

Ease of Use

Customer Support

Value for Price

Integrations

Scheduling

Time Tracking

Reporting

Learn how our scoring system works

Key Features

Calendar-style scheduling tool with daily, weekly, or monthly views
High-accuracy GPS tracking of worker’s time, location, and mileage
Precise job progress tracking and labor cost analysis
Built-in compliance rules (scheduling, overtime, and labor laws)
Customizable dashboards and scheduling reports

Pros

Drag-and-drop interface for quick rescheduling

Streamlined time off requests and approvals

Dedicated space for unassigned tasks

Real-time worker locations for accurate dispatching

Cons

Highly focused on construction and field service industries

No forever-free plan due to extensive GPS and automation features

No native CRM integrations

Highlights

Workyard provides an intuitive scheduling system designed to help construction and field-based businesses, including specialty contractors and general contractors, manage projects efficiently. With drag-and-drop scheduling, GPS tracking, and seamless payroll integration, Workyard helps businesses reduce scheduling conflicts and improve workforce coordination.

Key Scheduling Features

Visual Scheduling Calendar – Allows managers to switch between daily, weekly, and monthly views to plan short- and long-term projects with ease.
Automated Shift Assignments – Helps allocate tasks efficiently, ensuring workers are assigned the right jobs at the right time.
Approval & Customization Tools – Enables managers to approve shift changes, designate task watchers, and set up recurring schedules.
Instant Job Updates – Employees receive real-time notifications and detailed instructions, reducing manual errors and improving job clarity.
Seamless Coordination – Integrated GPS time tracking, job costing, and compliance tools help businesses track labor costs and optimize operations.

Improving Scheduling Efficiency at Accord Group

Workyard helped Accord Group, a residential and commercial restoration company, address the scheduling inefficiencies they faced. The issue has led to excessive travel time and misallocated resources.

Their Onsite Construction Supervisors (OCS) were frequently pulled in multiple directions, creating delays and logistical confusion. Without visibility into crew locations and task assignments, scheduling decisions were inefficient.

By implementing Workyard, Accord Group gained real-time visibility into field teams’ locations, allowing them to make data-driven routing decisions.

Tracking time spent on each site and assigning jobs based on proximity reduced unnecessary travel time and optimized daily schedules.

IT Business Relationship Manager Shiloh Hoggard shared, “With Workyard, I’ve saved a lot of time routing people by proximity and best-case scenario situations. I’ve never been able to do that before.”

These improvements translated into hundreds of man-hours saved per week, allowing the corporate team to enhance operational support and workforce efficiency.

Simplify construction scheduling with Workyard today

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Simplified Task Scheduler with Drag-and-Drop Interface

Workyard’s uncluttered and intuitive construction scheduling software makes it easy to keep track of everything.

With Workyard’s visual calendar, managers can spot scheduling errors, overlaps, or gaps immediately. Switch between monthly, weekly, or daily modes to get an overview or a detailed breakdown of tasks.

Creating a new task is straightforward: just click on any date, assign it to a worker or team, set the time frame, and define the project location. Workyard’s notification system will ensure everyone involved gets alerts via email or the app.

Workyard’s work scheduling app makes manual scheduling a thing of the past by offering features like:

Drag-and-drop rescheduling
One-click task duplication
Quick approval of time-off requests
Color-coded custom labels for tasks
Automatic repetition of recurring tasks
Task watchers to oversee job completion
Checklists for clear task instructions
Job progress updates through notes and photos
Calendar or task list mode views
Bulk editing of scheduled tasks
Staging site for unassigned, available tasks

Check out how Workyard enhances scheduling for you and your team:

Project-Based Scheduling

Organize and manage all project assignments for your team using Workyard’s centralized digital calendar. This tool allows you to schedule tasks with a drag-and-drop interface, group assignments by employee or project, and customize labels to suit your business needs.

Integrated Mobile Calendar

Equip crew members with an intuitive mobile calendar to keep them informed on assignments and destinations. Workyard updates its mobile calendar in real-time, making sure all changes are instantly communicated to team members even when they are out on the field. The app delivers specific instructions through notes, checklists, and attachments to keep your team on track.

Workyard goes beyond scheduling. Its GPS time clock accurately tracks worked hours for scheduled tasks, reducing payroll errors and delivering precise labor cost data.

In addition, Workyard’s job tracking and reporting offer real-time insights into job progress and costs. With features like checklists, notes, and attachments directly tied to scheduled work orders, you can help your team stay on task while capturing updates from the field. These and other features like compliance guidelines and integrations save you time and prevent costly errors, boosting your bottom line.

See why 50,000+ workers and over 10,000 contractors use Workyard (and why construction managers like you gave it a stellar score of 4.9 / 5 on Capterra). Explore Workyard and start a 14-day free trial today to see how we can speed up your construction and workforce management.

Precise GPS Time and Location Tracking

Avoid project delays by ensuring workers complete their tasks on schedule. With Workyard’s GPS time clock, field workers can clock in and out using the mobile app, making it easy for managers to track productivity even from a distance.

Workyard’s geofencing rules ensure workers can only clock in within or near the project location, eliminating early clock-ins and unnecessary labor costs. Unlike other time-tracking apps, Workyard offers precise location tracking.

Aided by a map-based team view, managers can verify which workers are currently on the clock, where they’re located, and how close they are to the project location.

Workyard is available in mobile, desktop, and kiosk mode for your unique workforce management needs:

Workyard’s real-time location tracking can help field-based service businesses make accurate dispatching decisions, ensuring the right technician gets to the right location within the shortest amount of time.

Workyard’s GPS tracking system helps by:

Automatically clocking in workers at geofenced sites and clocking them out when they leave
Tracking driving time, routes, and mileage for reimbursements
Syncing time clock entries with timesheets for easier payroll processing
Providing bulk editing of time cards
Setting up time clock alerts for each time a worker clocks in/out inaccurately
Showing workers’ whereabouts in real time with a map-based tracker
Specifying clock-in/out times to ensure accurate tracking
Respecting employee privacy by tracking only when workers are clocked in

Automated Compliance Management

Workyard’s labor compliance software promotes transparency and helps prevent labor disputes. It meets FLSA recordkeeping requirements and safeguards your business against potential wage and hour lawsuits.

Workyard incorporates compliance through:

Easy access to time card entries for employees
Correct classification and exemption status for new employees
Instant notifications when time cards are adjusted
Automatic overtime calculations based on federal, state, or custom rules
GPS time logs showing workers’ exact locations during shifts
Clear break reminders or auto-inserted breaks before clock out

Real-Time Labor Cost Tracking and Reporting

Workyard’s job costing tool allows business owners and managers to see firsthand the impact of scheduling on their labor costs and production goals, helping them make data-driven adjustments accordingly.

Each time workers clock in, they choose the project and cost code to tag their hours to. Workyard then automatically allocates each hour worked to these buckets and then updates the Job Costing report in real time, giving managers a live view of how much time and labor costs are spent on each task.

By letting Workyard assign a monetary value for each hour worked, managers can accurately track labor costs, compare them against total sales, and make scheduling adjustments on the fly to maximize profits.

Reviews

Workyard has performed well across all three review platforms we follow.

Mobile app users praise Workyard’s time clock for being accurate and reliable, while office admins find its job costing feature remarkably effective in tracking their labor expenses.

So far, Workyard has attracted the following reviews:

4.2/5

4.9/5

Losing crucial work-related data through a mobile app they once trusted taught the iOS user below hard lessons. Thankfully, Workyard has been more reliable for their team, as the app is designed to continue working even in offline mode.

iOS Review:

Better than most – ⭐⭐⭐⭐⭐
“We were using another app to clock employee hours until out of the blue it started deleting hours. Ended up losing all my information and the company told me there was nothing to do about getting them back. I almost went back to paper but decided to give Workyard a try. We’ve been using it for a few months and it’s been rock solid. It’s been so reliable we’re thinking about upgrading to the plan that gives us reporting on all our labor costs across projects. That’s another problem I’ve never solved.”

The Android user below loves Workyard’s time-tracking functionality and how it automatically generates labor cost reports based on the hours recorded by the app.

Google Play Review:

⭐⭐⭐⭐⭐
“Great for keeping track of employee hours. Even better than that I can get reports on the labor costs for each of my projects without any extra effort!”

Through a combination of Workyard’s scheduling and job costing features, the Capterra user review below claimed their business “improved dramatically.

Capterra Review:

Business origination – ⭐⭐⭐⭐⭐
“Our business has improved dramatically due to schedule improvements and cost code help us see where we are successful and where we need improve to have better services for our customers.”

Pricing

Free Trial?

14-day trial with no credit card required

Time Tracking

Annual: $6 / mo. per user + $50 base fee
Monthly: $8 / mo. per user + $50 base fee

Workforce Management

Annual: $13 / mo. per user + $50 base fee
Monthly: $16 / mo. per user + $50 base fee