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The 7 Best QuickBooks Integrations (Time Tracking and More) for 2026

Which QuickBooks integrations are best for 2026? Explore top picks for time tracking, invoicing, and more.

Luis Batongbakal
Luis Batongbakal
Last updated: 10 min read
Exporting employee timesheet to QuickBooks

QuickBooks integration matters in construction businesses where time, job costs, and field updates need to reach accounting without manual rework. Offices relying on spreadsheets realize the value of these integrations too late when they deal with missed job codes, late approvals, and duplicate entries. I reviewed tools contractors actually use with QuickBooks Online and Desktop to see which ones keep field data clean, reduce payroll cleanup, and hold up in day-to-day construction workflows.

Top QuickBooks Integrations at a Glance
Our score
9.3
8.3
8.1
Best for
Precise field crew time tracking
Basic field crew timekeeping
Restaurant and cafe staff scheduling
Pricing
Starting at $6 / mo. per user + $50 / mo. company base fee
Starting at $40/mo. (+$9/mo. per user)
Starting at $4/mo. per user
Our score
9.3
Best for
Precise field crew time tracking
Pricing
Starting at $6 / mo. per user + $50 / mo. company base fee
Our score
8.3
Best for
Basic field crew timekeeping
Pricing
Starting at $40/mo. (+$9/mo. per user)
Our score
8.1
Best for
Restaurant and cafe staff scheduling
Pricing
Starting at $4/mo. per user

How our scoring system works

1. Workyard

Features Pricing Pros and Cons Ratings and Reviews

In a nutshell

Workyard is built for construction crews that need accurate field hours flowing into QuickBooks without cleanup. When I used it on active jobsites, time entries were captured with real-time GPS timestamps and tied to the correct jobs and cost codes before syncing into QuickBooks Online or Desktop. That setup reduced payroll corrections and kept labor costs aligned with the work actually performed in the field, instead of forcing the office to fix errors after the week was over.

Key Features

  • GPS time tracking with real-time updates and geofenced jobsite boundaries
  • Timecards with GPS verification and issue flags
  • QuickBooks-ready timesheets
  • Automatic overtime and break rule calculations
  • Detailed job costing and project tracking
  • User-friendly, offline-capable mobile app
  • AI form converter for digital jobsite forms

Our Score

9.3
Full scoring breakdown →
Start a free trial today Book a demo

QuickBooks-Ready Time Tracking

Manually entering timesheets into QuickBooks and correcting payroll mistakes is a frustrating, time-consuming process for construction and field service businesses. 

Workyard eliminates these inefficiencies by automatically syncing verified time data into QuickBooks, ensuring accurate payroll, job costing, and compliance without administrative hassle. 

Unlike other time-tracking apps I’ve tested which only integrate with QuickBooks Online, Workyard syncs with both QuickBooks Online and QuickBooks Desktop. This supports both QuickBooks Online and Desktop, giving businesses more flexibility depending on their accounting setup.

Here are some of the features I’ve found that makes Workyard the best time-tracking

Accurate Time Tracking That Syncs Instantly

Most time tracking apps require users to manually export time data or reformat files before importing them into QuickBooks. I use Workyard to eliminate these extra steps with one-click syncing, ensuring all approved timecards instantly appear in QuickBooks without missing hours or misclassified labor costs.

  • One-click syncing – Once timecards are reviewed and approved, they flow directly into QuickBooks for payroll and job costing.
  • Supports both QuickBooks Online & QuickBooks Desktop – Many competing time tracking tools, like Clockify and Jibble, only integrate with QuickBooks Online, leaving Desktop users without a solution. Workyard supports both versions, ensuring businesses can streamline payroll and job costing, no matter which QuickBooks product they use.
  • Payroll-ready timesheets – Workyard automatically applies overtime rules, break compliance, and cost codes before sending time data to QuickBooks, so payroll teams don’t have to make last-minute adjustments.
A list of Workyard's integration options in the web app. A list of Workyard's integration options in the web app.
Auto-sync settings for the QuickBooks integration in Workyard. Auto-sync settings for the QuickBooks integration in Workyard.
Workyard's interface for generating an API token with expiration settings. Workyard's interface for generating an API token with expiration settings.

Accurate Job Costing Without Manual Data Entry

Labor costs are one of the biggest expenses for construction and field service companies. Misallocating hours can throw off project budgets, as any project manager knows.

I use Workyard to ensure every clocked hour is assigned to the correct project and cost code before syncing to QuickBooks, eliminating the guesswork in job costing.

  • Automatic job cost tracking – Workyard captures hours worked per project and cost code with every timecard, ensuring QuickBooks reflects true labor costs.
  • Syncs active customers, jobs, and service items – Workyard automatically imports and updates customers, jobs, and cost codes from QuickBooks, so all project data stays current across platforms.
  • Real-time cost visibility – Instead of waiting until payroll is processed, businesses can track labor costs as they happen, allowing for better project budgeting and profitability analysis.
Easily export custom job costs report by date range, workers, and projects Easily export custom job costs report by date range, workers, and projects
Clicking on a project allows users to group costs by code Clicking on a project allows users to group costs by code
Workyard breaks down job costs py project site, customer, duration, etc. Workyard breaks down job costs py project site, customer, duration, etc.

Automated Compliance Tracking to Prevent Payroll Disputes

Payroll disputes often arise from overtime miscalculations, missed breaks, or incorrect job assignments. Workyard helps me ensure compliance with automated labor law compliance and avoid costly mistakes.

  • State and federal labor law compliance – Workyard applies the correct overtime rates and break requirements before syncing payroll data to QuickBooks, reducing the risk of underpayments or labor law violations.
  • Daily timecard sign-offs – Employees confirm their time entries at the end of each shift, preventing disputes over hours worked when payroll is processed.
  • Smart alerts for timecard mistakes – Workyard flags potential errors—like missing breaks or excessive overtime—before sending timesheets to QuickBooks, giving payroll admins a chance to correct issues before they impact paychecks.
Workyard compliance questions Workyard compliance questions
App interface for setting time entries for breaks. App interface for setting time entries for breaks.
Time card sign off form showing questions to be answered upon clocking out Time card sign off form showing questions to be answered upon clocking out
Mobile screen for adding break times to a time card. Mobile screen for adding break times to a time card.

Accurate GPS time tracking for crews moving between jobsites

Accurate time tracking in construction depends on capturing real start and stop times as crews move between jobs. When I used Workyard, it recorded clock-ins and clock-outs with real-time GPS timestamps, which gave the office reliable field time without chasing corrections.

I used geofences only as clock-in and clock-out reminders. Workers still clocked in manually, but the reminders helped reduce missed punches and early or late entries without relying on location guesses to create time records.

Workyard also tracked travel time and mileage between jobsites. That made it easier to separate job time from drive time and reduced mileage disputes when crews moved between locations during the day.

Each time entry included clear timestamps and job context. Instead of relying on estimated or self-reported hours, I had a consistent record of when work started and stopped, which kept payroll and job costing aligned with actual field activity.

Workyard live team map showing locations of all crew members Workyard live team map showing locations of all crew members
Workyard live team map showing locations of all project sites Workyard live team map showing locations of all project sites
Workyard live road map view of crew locations Workyard live road map view of crew locations
Workyard tracking worker's driving mileage between projects sites Workyard tracking worker's driving mileage between projects sites

Flexible time tracking options for different jobsite setups

Construction crews do not all track time the same way, especially when work spans multiple jobsites. When I used Workyard, having multiple clock-in options made it easier to match how crews actually worked without breaking payroll consistency.

I used the mobile app for crews moving between sites during the day. Workers clocked in and out with a tap, and each entry included real-time GPS timestamps tied to the correct job.

For jobs where a foreman handled time, supervisor mode worked better. I could clock an entire crew in or out at once, which reduced missed punches and end-of-day cleanup.

On fixed sites, kiosk mode made sense. Workers clocked in on a shared device, keeping time entry consistent at locations where everyone starts and ends the day in the same place.

Live map view Live map view
Supervisor using Workyard app to clock in multiple workers at once Supervisor using Workyard app to clock in multiple workers at once
Supervisor using Workyard app to clock out multiple workers at once Supervisor using Workyard app to clock out multiple workers at once
iPad screen showing Workyard's kiosk clock in interface iPad screen showing Workyard's kiosk clock in interface
Worker's photo-verified clock in on Workyard's web app Worker's photo-verified clock in on Workyard's web app
Workyard time clock app login interface Workyard time clock app login interface

Workyard’s time tracking follows wherever your workers go. Since all of the above methods are integrated into one system, you and your crew can easily switch between a mobile app, kiosk, or supervisor mode while Workyard ensures accurate and consistent time tracking throughout. 

In other words, employees can clock in at the kiosk in the office at the start of their shifts and clock out at the job site using Workyard’s mobile app once the day is over. 

If your crew forgets to clock in at the kiosk,  I can quickly switch to supervisor mode and clock in all workers simultaneously from the mobile app. When their work is done, the workers can then use the kiosk to clock out without the need to call  admins or fix any timesheet. 

This flexibility ensures every type of business can track time in a way that fits their workflow, reducing resistance from workers and ensuring accurate payroll data in QuickBooks.

Real-time labor cost reporting by job

Labor reports matter in construction when they show job costs before payroll is run. When I used Workyard, I could see job-level labor hours and overtime early enough to catch issues instead of fixing them after payroll closed.

Before running payroll in QuickBooks, I used payroll summaries to review hours, overtime, and flagged timecards. That made it easier to resolve problems upfront and avoid last-minute corrections.

For job reviews, I pulled labor reports by job and cost code to see where hours were stacking up. Having current labor data tied directly to jobs helped keep payroll clean and labor costs aligned with the work being done in the field.

Workyard interface for generating a job cost allocation report. Workyard interface for generating a job cost allocation report.
Workyard interface for downloading task reports by project. Workyard interface for downloading task reports by project.
Dashboard with a filter for viewing hours and cost for a specific project. Dashboard with a filter for viewing hours and cost for a specific project.

Job Cost Reports

Understanding how labor costs impact project budgets is essential for profitability, but many businesses rely on outdated spreadsheets or incomplete data to track job costs.

Workyard eliminates guesswork and manual tracking by automatically generating real-time job cost reports that break down labor expenses by project or cost code.

  • See real-time labor costs per job: Track total hours and expenses for each project as work happens.
  • Ensure QuickBooks reflects actual labor costs: Workyard automatically assigns labor hours to the correct job and cost code, preventing errors in job costing.
  • Improve bidding and budgeting accuracy: Historical labor cost data helps businesses make more accurate estimates for future projects.

Instead of waiting until payroll is processed to see labor costs, Workyard gives business owners instant access to accurate job cost data, allowing them to adjust budgets on the fly and avoid overspending.

Employee Productivity Reports

Inefficiencies on the job site — such as excessive overtime, extended breaks, or untracked downtime — can quickly eat into profits. Workyard helps businesses identify these productivity gaps with detailed employee performance reports that highlight trends in work hours, attendance, and job site activity.

  • Monitor individual and team productivity: See which employees or crews consistently meet (or miss) expected work hours.
  • Identify excessive overtime or unapproved breaks: Workyard flags irregularities in work hours to prevent unnecessary labor costs.
  • Track attendance trends: Spot chronic tardiness, absenteeism, or patterns of time theft before they affect project deadlines.

With these insights, managers can fine-tune scheduling, reallocate labor, and improve workforce efficiency, leading to better project timelines and lower labor costs.

View More Workyard features View Less Workyard features

Pricing

Workyard’s pricing is straightforward and designed to match the needs of different team sizes. It offers clear options for businesses that want to connect accurate time tracking with QuickBooks.

Free Trial?

14-day trial with no credit card required

Starter

Starts at $6/month per user
+ $50 company base fee

Pro

Starts at $13/month per user
+ $50 company base fee
Start a free trial today Compare plans

Pros and cons

Pros

Accurate GPS-verified time tracking

One-click QuickBooks payroll and job cost syncing

Automatic overtime and break rule tracking

Flexible time tracking: mobile app, supervisor approvals, and kiosk

US-based phone support for fast troubleshooting
Cons

Built for construction and field crews

Not the cheapest due to advanced GPS and automation features

Ratings and reviews

Our score

9
9
9
9
10
9
10
Learn how our scoring system works
4.3/5
4.3/5
4.7/5

iOS user 9,,@7;@7;.87 praises Workyard as the best work app:

Best work app
⭐ ⭐ ⭐ ⭐ ⭐

I have used several different work apps like this but this is by far the best. I like how it shows my total hours I’ve worked so for the day at the top of my phone. This is the only app that I’ve seen do that. Plus it very effective. If I could give it 10 starts I would

More Workyard IoS reviews →

An Android user praised Workyard for its GPS tracking, which helps technicians verify site visits and allows managers to efficiently dispatch nearby workers.

⭐ ⭐ ⭐ ⭐ ⭐

App is amazing, it allows me as a technician if I accidentally forget to sign in to a customer that I’ll have proof I was there with the GPS location. It’s overall makes it easier on management because they can see where all the techs are and when new customers call in they’re able to call the nearest tech to pick up more business. Overall a very needed app for any business that has several techs or employees that are mobile. And it makes tracking hours easy.

More Workyard Android reviews →

Workyard impressed Jessica S. with its reliable tracking, especially in remote job sites with poor cell service.

Best tracking app out there
⭐ ⭐ ⭐ ⭐ ⭐

Overall, the cons definitely are minimal. I have been exceptionally thrilled with the service we’ve had. Most of our work areas are way out of cell service, and the app has worked better than expected.

More Workyard Capterra reviews →
Start a free trial today Book a demo

2. ClockShark

Pricing Pros and Cons Ratings and Reviews

In a nutshell

ClockShark is a user-friendly field service management tool that integrates seamlessly with QuickBooks to streamline time tracking, scheduling, and payroll. It’s designed primarily for small to midsize businesses with mobile or remote crews who need a straightforward way to manage employee hours and job costs.

By integrating ClockShark with QuickBooks, businesses can streamline time tracking and payroll processing. Employees can clock in and out using the mobile app or kiosk, and timesheets automatically sync with QuickBooks, reducing manual data entry errors.

In addition, ClockShark provides workforce management tools that further enhance payroll efficiency. I can approve timesheets, track overtime, and customize pay rates for different roles. Employees can also request paid time off directly in the app, with approved requests automatically reflected in payroll records.

On the flip side, some users have reported occasional sync delays between the two platforms, leading to payroll discrepancies that require manual corrections.

From my experience testing ClockShark, i’ve found that the platform’s automation for payroll processing is also somewhat limited, requiring more hands-on management for businesses with complex pay structures or multiple job sites.

Read our in-depth view of ClockShark.

Key Features

  • GPS tracking with a breadcrumb trail
  • Drag-and-drop employee scheduling
  • Automated timesheet approvals
  • Job cost tracking with QuickBooks sync
  • Mobile time tracking
  • PTO & shift reminders

Our Score

8.3
Full scoring breakdown →
screenshot of the QuickBooks page showcasing features relevant to construction business management and labor tracking

Pricing

Free Trial?

14 days (no credit card needed)

Standard

$9 / mo. per user + $40 base fee

Pro

$11 / mo. per user + $60 base fee

Pros and cons

Pros

QuickBooks integration for payroll and invoicing

Cloud-based storage for timesheets and job data

Multi-device access for remote teams
Cons

Occasional sync delays with QuickBooks

Limited automation for complex payroll rules

Higher pricing for advanced features

Less built specifically for construction job costing compared to other apps

Ratings and reviews

Our score

9
9
8
7
9
7
9
Learn how our scoring system works
2.9/5
3.8/5
4.7/5

An iOS user experienced a glitch where ClockShark’s app failed to log location data after clocking out, causing an overnight clock-in error that required manual correction.

Bugging out a little ⭐⭐⭐⭐
I clocked out yesterday and it stopped pinging my location like it does throughout the day when you were clocked in. However, I noticed at the end of the day today that it said I had stayed clocked in overnight and it clocked me out automatically, but there was no location pings throughout the night. I had to do a time correction form to fix the issue with HR.

ClockShark user Ken Knackstedt criticized the app’s frequent crashes, inaccurate GPS, and poor customer service, stating it has become unreliable and frustrating to use.

⭐
Omg. Horrible. Crashes alot. Dosent load often. Gps is off alot. Horrible. You cant count on this app. Stay away. The customer service is horrible since they moved it out of the US. The customer service used to be great but now these people can’t solve anything I have never dealt with customer service that is so rude and unavailable to help they just have no idea themselves what they’re doing. They are running away one customer at a time.

A cleaning service admin found ClockShark useful for scheduling and time tracking but struggled with unclear job and customer distinctions.

Review from a cleaning service admin ⭐⭐⭐
Overall: It is adequately doing its job, but If there is no mileage tracking, or improvement on GPS tracking, or I never figure out how the comments/notes work, I would find another app after a year.

Pros: Hard to choose only 1 thing, but I’d say employees being able to view upcoming weeks schedule and tracking clock time are great.

Cons: I am still confused as to the difference between ‘jobs’ and ‘customers’ and how they work with notes/comments. For example, if I want a permanent note attached to a house cleaning, do I put the note on the job or the customer? Is one permanent and is one temporary? Does it apply retroactively to all the jobs already on the schedule? What if I want to change the note for ONE day? I shouldn’t have to struggle to understand something that should be saving me time.

3. When I Work

Pricing Pros and Cons Ratings and Reviews

In a nutshell

When I Work is a workforce management platform built for hourly employees and shift-based teams. Its QuickBooks integration streamlines time tracking and payroll syncing, helping businesses manage attendance and wage calculations in real time.

When I Work integrates with QuickBooks to simplify time tracking and payroll processing, making it easier for businesses to manage employee hours.

Employees can clock in and out using the mobile app, and I and other admins can review, edit, and approve timesheets before syncing them with QuickBooks. This saves me time by reducing manual data entry and ensuring payroll accuracy.

The software also includes built-in overtime and break tracking to help businesses stay compliant with labor laws, while real-time attendance monitoring allows managers to track who is actively working at any given moment.

Unfortunately, the software does not provide advanced payroll customization options, making it difficult for businesses with complex pay structures to fine-tune their payroll exports.

Another common issue  I’ve found in my review is the platform’s limited reporting features, making it harder for managers to get in-depth insights into labor costs and employee productivity. For businesses that need precise time tracking and a highly automated QuickBooks integration, these drawbacks may create inefficiencies in workforce management.

Read our in-depth view of When I Work.

Key Features

  • One-click timesheet export to QuickBooks
  • Shift-based time tracking with scheduling integration
  • Mobile clock-in with location tracking
  • Customizable pay rules for automated payroll calculations
  • Team messaging for shift and time-tracking updates
  • Overtime & break alerts

Our Score

8.1
Full scoring breakdown →
screenshot of a web page featuring various contractor logos related to construction business and workforce management

Pricing

Free Trial?

Yes. 14-day free trial

Single Location and Schedule

$2.50 / user

Multiple Locations and Schedule

$5 / user

PREMIUM

$8 / user

Start a free trial today Compare plans

Pros and cons

Pros

Automated overtime tracking with QuickBooks syncing

Employee availability management for accurate scheduling

Shift reminders to prevent missed clock-ins
Cons

Limited customization for payroll exports

Occasional sync delays with QuickBooks integration

Less focus on construction job costing compared to other apps

Ratings and reviews

Our score

9
9
9
8
7
8
7
Learn how our scoring system works
4.7/5
4.9/5
4.5/5

An iOS user appreciated When I Work’s scheduling features but found the messaging function unreliable, citing issues with disappearing messages and inconsistent notifications.

It’s okay? ⭐⭐⭐
This app has been nice for scheduling purposes, however, I have add major issues with the “workchat” section. First off, I sometimes don’t get a notification that a text has been sent in the group chat. This has happened on many occasions, and it hinders my ability to pick up extra shifts or cover shifts. Secondly, I am having major issues with once I send a message, it disappears on my end. I don’t know why this happens, and it’s simply frustrating. I then have to send another text because I am unsure if the person has received my first message. I have the iPhone XS, so perhaps my phone is the issue, but I have the latest software upgrade from WIW so my phone model shouldn’t be an issue. Perhaps other people are having the same issues as myself, and would love to have my issues resolved because it’s annoying. However, I like how it’s a scheduling and a message app which is convenient. I just wish the issues with the messaging would be fixed!

When I Work user Lindsay Neumann-Fitzsimmons struggled with messages failing to send and schedules not posting correctly, causing unnecessary frustration and repetitive work.

⭐⭐⭐
Most of the time, very Important messages simple will not send at all no matter how hard you try. Scheduling doesn’t post properly either. This creates a lot of redundancy and frustration.

A long-time user found When I Work helpful for scheduling but experienced occasional app issues, missing schedules, and wished for automatic location-based clock-ins.

When It Works, It Works ⭐⭐⭐⭐
Overall: It’s been useful for us for years. It works well overall but has some issues, like schedules not showing up in the app at times, and doesn’t have some features that we would like, like the ability to log staff in automatically when they’re on the premises.

Pros: It’s simple and easy to use. Allows us to manage schedules for our range of staff

Cons: It does not work for all of our staff. No automatic location login when on site. Schedules don’t always appear in the app.

4. Deputy

Pricing Pros and Cons Ratings and Reviews

In a nutshell

Deputy is a workforce management solution that excels at scheduling, time tracking, and labor compliance. Deputy offers a reliable QuickBooks integration that simplifies time tracking and payroll for construction and field service businesses. Employees can clock in and out using their mobile devices, and photo verification helps prevent time theft and buddy punching.

The system automatically syncs time entries with QuickBooks, reducing manual data entry and payroll errors. Businesses can customize pay rates for different roles, shifts, and job sites, ensuring accurate calculations.

In addition to time tracking, I use Deputy’s workforce management tools to optimize scheduling and control labor costs. I can also create optimized schedules that align employee availability with project demands. Employees, on the other hand, can swap shifts, request time off, and receive mobile notifications, streamlining communication and minimizing scheduling conflicts.

However, I’ve discovered in my review that Deputy tends to suffer from synchronization delays, with some users reporting that time entries do not always transfer instantly to QuickBooks, leading to payroll discrepancies.

Another challenge I noted is that Deputy’s learning curve is steep, especially for businesses moving from simpler time-tracking solutions. Setting up overtime rules, pay rates, and compliance features can be time-consuming, requiring extensive customization to fit company policies.

Read our in-depth view of Deputy.

Key Features

  • One-click QuickBooks payroll sync
  • AI-powered shift scheduling and time tracking
  • Real-time cost reporting for labor budgeting
  • Automated wage calculations with compliance tools
  • Break & overtime enforcement for compliance

Our Score

7.8
Full scoring breakdown →
screenshot of a computer screen displaying a web page related to construction business management and employee scheduling

Pricing

Free Trial?

31 days (no credit card required)

Lite

$5.50 /mo. per user

Core

$7.25/mo. per user

Pro

$10/mo. per user

Pros and cons

Pros

Customizable pay rates for different roles and shifts

Auto-scheduling based on labor demand and budgets

Shift swapping and approvals via mobile app
Cons

Limited reporting customization for payroll insights

Occasional sync delays with QuickBooks payroll

Steep learning curve for new users

Pricing per user can add up as you scale

Ratings and reviews

Our score

8
7
8
8
7
8
9
Learn how our scoring system works
4.2/5
4.7/5
4.6/5

iOS user Anagaleena71 isn’t so satisfied with auto clock-out issues:

iOS Review:

So many  auto clock out issues! – ⭐⭐

Update; still issues I clock in and wait to see it actually clock me in and it shows my clock in time but then when I go to clock out for lunch it shows I didn’t clock in! Honestly the developers to fix these issues! It is COMPLETELY UNRELIABLE!! At least weekly the app automatically clocks me out but what’s bizarre is I clock out each night myself but when I got back in the next day to look at my time sheet it shows the app clocked me out and each time this happens it’s clocking my out a HOUR LATER THAN WHEN I CLOCKED IN!! I’m constantly checking the app for updates but this has been a constant issue for me! My employer is having to fix my time almost weekly! This is ridiculous!!!! And there is no help for this

An Android user appreciated Deputy’s concept but was frustrated by frequent crashes, automatic logouts every 24 hours, and missing open shift notifications.

⭐⭐⭐
I love the concept of the app but it keeps crashing and automatically signing me out every 24 hours! This is really frustrating because I am missing out on open shift notifications as I’m not realising it’s logged me out. Please fix this. It would also be great to have an option to reject a shift if you’re unavailable that day.

Michael E. found Deputy’s scheduling and timesheet features useful but was disappointed by its unresponsive customer service and slow screen loading.

Very bad customer service ⭐⭐⭐⭐
Overall: Average. Clunky. Doesn’t upload or reload screens reliably.

Pros: Scheduling and timesheets. Seeing who is on shift.

Cons: Customer Service. Once you finally get through to someone there knowledge of Deputy is very limited, and most repeat what you can read off Deputy’s website. They can’t answer anything even slightly remotely complex. The phone support is a farce. A box ticking exercise to say they have it, it would seem.

5. 7shifts

Pricing Pros and Cons Ratings and Reviews

In a nutshell

7shifts focuses on helping restaurant and hospitality teams manage schedules, attendance, and payroll. It offers a reliable QuickBooks integration that simplifies time tracking and payroll management for shift-based businesses.

Employees can clock in and out using the mobile time clock, while managers monitor attendance in real-time. The system automatically calculates wages, overtime, and break deductions based on pre-set policies, ensuring payroll accuracy. Approved timesheets sync directly into payroll, eliminating manual data entry and reducing errors.

Beyond time tracking, I’ve found 7shifts improves workforce oversight by linking scheduling with payroll. The system ensures that only scheduled employees can clock in, preventing early punches and unauthorized work hours. I can review, adjust, and approve timesheets before they sync with QuickBooks, keeping payroll data accurate.

Despite its strengths, I’ve uncovered a few limitations in my review that may impact 7shifts’ usability for construction and field service businesses. Syncing delays between 7shifts and QuickBooks can cause payroll discrepancies, requiring manual adjustments to ensure accuracy.

Another drawback I’ve found is its compulsory reliance on an internet connection for time tracking. Since 7shifts does not offer an offline mode, employees working in areas with poor connectivity may experience issues clocking in and out, leading to inaccurate or missing time entries.

Key Features

  • Automated tip pooling and distribution
  • Shift-based wage tracking for payroll accuracy
  • Break compliance tracking with real-time alerts
  • Labor cost reporting linked to timesheets
  • Team communication

Our Score

7.8
Full scoring breakdown →
computer screen displaying various logos related to construction, business, and workforce management

Pricing

Free Trial?

14 days (no credit card needed)

Comp

Free for a single location

Essentials

$44.99/mo. per location

Pro

$89.99/mo. per location

Premium

$149.99/mo. per location

Pros and cons

Pros

Automatic wage calculations based on shift rules

Employee scheduling linked directly to time tracking

Real-time labor cost projections for budgeting

Labor forecasting for hospitality businesses ex. restaurants
Cons

Limited customization for time tracking reports

No offline mode for clock-ins in remote areas

Requires higher-tier plans for advanced payroll features

Ratings and reviews

Our score

9
9
8
8
7
7
7
Learn how our scoring system works
4.8/5
4.6/5
4.7/5

An iOS user complained about frequent crashes, slow loading times, login issues, missing notifications, and the app no longer displaying total worked hours.

Buggy ⭐⭐
It’s constantly crashing my phone, logging me out. Very slow to load and sometimes doesn’t load. Love the fact that it use to show all the hours but doesn’t anymore. Some messages don’t load sometimes or load days later. Have so many notifications I can’t seem to get rid of in the app.

Mendi Bartell finds updating and publishing shifts on the 7shifts app frustrating due to poor UI design.

⭐⭐⭐
It is damn near impossible to update a shift and publish from the app. Please please make this feature more user friendly on the app! I’d give 5 stars otherwise but I’m constantly frustrated by the lack of UI for this feature.

Julia S. found 7shifts easy to use and affordable but criticized its limited management roles and declining customer support quality over the years.

Would be even better with a few improvements, overall still great! ⭐⭐⭐⭐
Overall: Overall has been good, easier to use compared to similar platforms, the interface is very natural. It’s very affordable, for its basic uses.

Pros: Love that it integrates with TOAST POS. We use schedule enforcement and sales and labor forecasting on the budget tool. It’s easy to use and the app for employees is straightforward. The functions are basic but important without any fluff…Nothing is hard to find.

Cons: Customer service has really gone downhill in the last 5 years. Also they have only 2 management tiers (manager and assistant manager) and “managers” can’t modify other mangers, so you have to have admins in each location and reach out to support to add and remove admins. I have suggested to them they should create a super admin position, but no avail.

6. Jobber

Pricing Pros and Cons Ratings and Reviews

In a nutshell

Jobber combines job scheduling, dispatching, and invoicing with an easy-to-use QuickBooks integration that simplifies time tracking and payroll management for field teams.

Jobber integrates with QuickBooks to help businesses track employee hours, manage payroll, and streamline job costing.

The app’s mobile time tracking feature allows workers to clock in and out from the field, while managers can review and approve timesheets before syncing them with QuickBooks.

I’ve determined that one of Jobber’s biggest advantages is its built-in scheduling and dispatching tools, which make it easy to assign jobs and track employee availability. The integration with QuickBooks allows invoices to be generated directly from tracked work hours, eliminating the need for duplicate data entry.

Jobber also supports expense tracking, so I and other business admins can log materials and other costs alongside labor hours. Its reporting features provide insights into labor trends, helping managers optimize workforce efficiency and job costing.

On the other hand, many users complain about the limited customization options in Jobber’s reporting and payroll export features. Also, I caution businesses with complex pay structures that they may find it difficult to fine-tune their payroll data within QuickBooks. Additional manual input may be required to achieve the desired payroll results.

Read our in-depth view of Jobber.

Key Features

  • Mobile time tracking with job-specific entries
  • Syncs billable hours directly with QuickBooks
  • GPS-stamped time logs for remote teams
  • Automated timesheet approvals for payroll processing

Our Score

6.8
Full scoring breakdown →
computer screen displaying various business logos related to construction and workforce management

Pricing

Free Trial?

YES
14-day free trial

Core

$28/mo. for 1 user

Connect

$84/mo. for 1 user, $119 for up to 10 users

Grow

$140/mo. for 1 user, $245 for up to 10 users

Plus

$420/mo. for 15 users

Pros and cons

Pros

User-friendly interface for managing time entries

Integrated expense tracking alongside labor costs

Quick export of payroll data to QuickBooks
Cons

Limited customization for time-tracking reports

Mobile app performance issues reported by users

Manual adjustments needed for overtime calculations

Ratings and reviews

Our score

9
9
8
0
7
6
7
Learn how our scoring system works
4.6/5
4.1/5
4.6/5

A Jobber user appreciated its logistics and job tracking tools but found its reporting features lacking, requiring extensive Excel edits to be useful.

Great organizational tool ⭐⭐⭐⭐
We love Jobber for logistics, organizing routes, setting up and keeping track of one-off and recurring jobs, materials, chemical services, etc, also the ability to upload pics and notes and to make changes to routes or job details without having to track down crews working on loud equipment. We don’t use the app for estimating, invoicing, or communicating with customers so we can’t speak to those features. The reports are very basic and have a lot of room for improvement – hence 4 stars. When we download reports we have to heavily edit them in excel to be useful. That gets annoying bc of time required which no landscaper has to spare. The report shortcomings might really matter to a small company using Jobber for all it’s capabilities – which we’re not. Hopefully improvements are on the way in that area. The only GPS that syncs with Jobber is Fleetsharp/Linxup and Fleetsharp customer service is so bad that we switched back to Clearpath anyways. Therefore we lost that connection betw our trucks and Jobber.

Craig Crist appreciated Jobber’s progress payment feature and frequent updates but found its QuickBooks and Xero integration lacking compared to the web version.

⭐⭐⭐⭐
Definitely getting there. Every Major update has been great. The progress payment feature has been awesome. The web browser still is better than the all but it’s fairly useful. the accounting side is only ok. It doesn’t talk well with Xero or Quickbooks.

Jobber user Heather K. found the software easy to use but was frustrated by its lack of customization and constant upsells for minor feature improvements.

Many improvements needed ⭐⭐
Overall: We have used them for 2.5 years now and are looking forward to switching as soon as our year is up (also, stick to month to month because you’re not getting out of that annual commitment come hell or high water). Whe we have asked about small changes needed to better fit our operations, the only answer we’ve ever gotten was that something wasn’t possible, or we needed to increase the amount we pay for a negligible service improvement.

Pros: It is fine for doing exactly what the designers of the software want it to do. It’s simple to use.

Cons: There is zero flexibility without upsell after upsell. If you want any customization at all, there are no options.

7. Zapier

Pricing Pros and Cons Ratings and Reviews

In a nutshell

Zapier isn’t a time-tracking tool itself, but its QuickBooks integration lets businesses connect QuickBooks with hundreds of third-party apps to automate payroll, time tracking, and expense management tasks.

By linking QuickBooks with various time-tracking apps, it ensures work hours are accurately recorded and synced for payroll processing. I can create automated workflows, known as Zaps, trigger actions like importing timesheets, categorizing expenses, and updating records in real time. These automations reduce administrative workload and payroll errors, allowing businesses to focus on operations instead of data entry.

One of Zapier’s biggest strengths is its flexibility. It connects QuickBooks to hundreds of apps, enabling businesses to customize their time-tracking processes.

I can set up automated triggers to update records when employees clock in or out, send reminders for incomplete timesheets, or alert managers when hours exceed limits. This level of customization makes Zapier a valuable tool for companies managing multiple job sites, where accurate labor tracking and payroll compliance are essential.

Despite its automation capabilities, I’ve discovered that Zapier has limitations that can affect time tracking for field-based businesses. It does not offer built-in time tracking, but only acts as a bridge between QuickBooks and third-party apps. Businesses must thus rely on external time-tracking solutions, which can introduce data accuracy or syncing issues and require ongoing maintenance.

Based on what I’ve seen, setting up workflows can also be challenging for those unfamiliar with automation tools, and errors in configuration may lead to payroll miscalculations or incomplete records.

Another drawback is the potential for sync delays, as Zapier does not always process data instantly. This can create issues for construction teams needing real-time labor tracking and cost updates.

Key Features

  • Automated invoice generation from connected apps
  • Seamless data syncing between QuickBooks and other tools
  • Trigger-based workflows for expense tracking
  • Instant transaction updates across integrated platforms

Our Score

5.7
Full scoring breakdown →
screenshot of a web page with a number of options related to construction business management and employee scheduling

Pricing

Free Trial?

14 days (no credit card needed)

Free

Free for up to 100 tasks/mo.

Professional

Starting from $29.99/mo.

Team

Starting from $103/mo.

Enterprise

Contact sales for pricing

Pros and cons

Pros

Connects QuickBooks with hundreds of third-party apps

Customizable triggers for payroll processing

Syncs employee work hours across multiple platforms
Cons

Not a time clock or payroll system; needs other systems to provide core time/pay data.]

Limited customization without advanced Zap configurations

Can become expensive with high-volume automation

No direct GPS or location-based tracking

Ratings and reviews

Our score

9
9
7
0
0
8
7
Learn how our scoring system works
4.7/5

A long-time Zapier user, bénédicte L. gave a thumbs up to its flexibility for both simple and advanced automations but found the learning curve too steep for beginners.

A safe bet for experienced users ⭐⭐⭐⭐
Overall: I’ve been using Zapier for many years now, as a paid version, and I’ve seen it evolve a lot. The platform knows how to adapt to trends, even if it would benefit from being more accessible in terms of price and complexity.

Pros: the platform is very comprehensive, enabling you to create both very simple automations and very advanced scenarios if you know enough about themCons: The most advanced automations are difficult to get to grips with, and the learning curve is long enough to put off newcomers. Artificial intelligence was a good idea, but unfortunately not effective enough.

What are QuickBooks integrations?

QuickBooks integrations are connections between QuickBooks and other third-party business applications to streamline data flow and automate tasks. These integrations allow data to flow automatically into QuickBooks, reducing manual data entry and improving accuracy. 

These integrations help businesses manage sales, expenses, payroll, inventory, invoicing, and financial reporting all in one unified system. For example, Workyard exports accurate labor hours for payroll processing directly into QuickBooks, while Zapier connects QuickBooks to hundreds of other apps to automate workflows. Integration is facilitated through APIs, middleware, or custom-built solutions, providing real-time data sync and accurate financial records.

Whether you use QuickBooks Online or QuickBooks Desktop, the right QuickBooks integration ensures your business systems communicate seamlessly, saving time and helping you make smarter, data-driven decisions.

How QuickBooks integrations work

QuickBooks integrations connect the QuickBooks accounting software with other business apps by securely sharing data through APIs. This automates data syncing for invoices, payments, customers, and inventory, reducing manual entry and errors. 

The integration setup includes authorizing access, mapping data fields, testing the connection, and scheduling ongoing syncs to keep financial data up to date and workflows efficient.

Most apps support both QuickBooks online integration and QuickBooks desktop integrations, allowing businesses to choose the setup that fits their workflow. The best tools also include mapping options that let you control how data flows between systems.

How much do QuickBooks integrations cost?

QuickBooks integration costs vary significantly depending on the third-party app you choose, as most integrate directly with QuickBooks rather than being add-ons within QuickBooks itself. The pricing models typically include a base company fee plus per-user costs, tiered subscription plans, or usage-based pricing.

Most of these integrations are standalone services that connect to QuickBooks. Pay-per-user models (Workyard, ClockShark, Deputy, When I Work) scale with team size, while usage-based pricing (Zapier) and location-based pricing (7shifts) scale differently based on business operations. 

So, when evaluating pricing, consider what features are included. Workyard, for example, includes GPS tracking, job costing, and compliance automation in its base price, potentially reducing overall software costs compared to purchasing multiple separate tools. 

Benefits of QuickBooks integrations

QuickBooks integrations are valuable in construction when they reduce payroll cleanup and keep job costs aligned with field work. When I used integrated tools, the biggest benefit was fewer manual fixes between time tracking, payroll, and accounting.

For day-to-day operations, integrations helped in a few practical ways:

  • Less manual entry: Approved time and job data flowed into QuickBooks, which cut down on rekeying hours and fixing mistakes.
  • Cleaner payroll runs: Hours synced consistently, making it easier to review payroll before processing and avoid discrepancies.
  • Better compliance support: Accurate time records and approvals made it easier to apply overtime and break rules during payroll review.
  • Flexible workflows: API connections and exports made it possible to move data into invoicing, billing, or reporting tools without rebuilding processes.

How to choose the best QuickBooks integration

Not every app integrates with QuickBooks easily and seamlessly. The best choice depends on your business type, workforce size, and the specific data you need to sync such as timesheets, invoices, or job costs. Here are a few steps to help you choose the right app for QuickBooks integration:

1. Start by identifying which data points you need to integrate based on your operational needs. Consider if real-time updates or batch syncing better fits your workflow. Then, look for solutions that offer reliable, automated syncing according to your specifications..

2. After choosing your initial list of candidates, test integrations with trial or free versions to ensure ease of use and data accuracy. 

3. Confirm that the apps’ integration supports your accounting and project management software. Determine which one delivers a seamless end-to-end workflow to streamline future processing.

 As you make your decision, keep in mind that the best app for QuickBooks integration isn’t just about cost or usability. It should match your business type, workforce size, and key data needs like timesheets, invoices, or job costs. 

What to look for in QuickBooks integrations

Below are the top criteria to consider when choosing the best QuickBooks integrations for your business.

Essential features:

  • Ease of setup and use: The best QuickBooks API integration options minimize configuration steps while giving you flexibility to align with your chart of accounts and payroll structure.
  • Accurate and reliable time tracking: Look for tools with GPS verification, geofencing, and real-time updates to ensure every hour logged is legitimate before syncing with QuickBooks. A dependable QuickBooks time tracking integration prevents costly payroll errors.
  • Seamless payroll sync: Both QuickBooks online integration and QuickBooks desktop integrations should support detailed wage rules, job codes, and cost allocations to keep payroll accurate and compliant.

Advanced features:

  • Job costing and project visibility: Choose a solution that tags each hour or expense to a specific job or cost code before syncing. This ensures your QuickBooks reports reflect true profitability, not just total labor hours.
  • Compliance and overtime management: Prioritize integrations that handle federal and state overtime rules, required breaks, and audit-ready reporting for complete peace of mind.
  • Reporting and analytics: Your QuickBooks integration should provide clear dashboards showing labor costs, overtime trends, and project summaries. Strong analytics capabilities help identify inefficiencies early and support smarter, data-backed business decisions.

Final Thoughts

QuickBooks integrations only help contractors when field time and job data reach accounting without cleanup. From testing these tools, most issues came from delayed syncs, missing job detail, or time records that needed fixing before payroll.

Workyard addressed those gaps by keeping field time clean before it reached QuickBooks. Time was captured with real-time GPS timestamps, tied to jobs and cost codes, and reviewed before syncing, which reduced payroll corrections and kept labor costs aligned with the work performed.

For construction teams that want fewer surprises at payroll and clearer job cost visibility, that consistency made the difference.

See how Workyard’s GPS time clock app can help your business, or sign up for a 14-day free trial today!

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Our Scoring System Explained

Our 8-part scoring system was created to help you understand the potential value of any software we review simply and fairly.

We created it after reviewing dozens of software products, which we covered in depth, but without providing a direct and simple way for readers to compare products on their merits – without spending a lot of time looking through our articles for the information they needed to make an informed decision.
Every app we review will include Customer Support and Company scores, which we’ll explain in more detail below. Many of the factors reviewed in this article will also be consistent across most (or all) of our software reviews, with some differences:

The 8 factors assessed and their contribution to a product’s overall score may differ slightly from product to product based on various factors, such as the use case we’re reviewing for, the type of business these products are tailored to, and other considerations. However, all reviews will feature an 8-part score, weighted and combined to calculate each product’s overall score.

How We Score Software

All factors in our reviews are scored on a 10-point scale – technically 11 points – from 0-10. However, we only give products a score of 0 if it does not include an essential feature at all, and we try to avoid giving out 0 scores if a product can demonstrate any functionality in line with the specific factor being reviewed.

In general, the 0-10 range translates as:

  • 9.0 – 10 – One of the absolute best in its category (amazing).
  • 7.5 – 8.9 – Very good, but with some minor issues (very good).
  • 6.0 – 7.4 – Mediocre performance with notable shortcomings (average).
  • 3.0 – 5.9 – This feature is not ready for prime time (borderline).
  • 1.0 – 2.9 – This feature actually makes its product worse (unacceptable).
  • 0 – The product doesn’t include this important feature at all.

How We Calculate Overall Scores

The 8 factors reviewed are weighted based on an overall total of 100%:

  • Ease of Use: 20%
  • Time Tracking Accuracy: 20%
  • Scheduling Features: 15%
  • Job Tracking: 15%
  • Integrations: 10%
  • Customer Support: 15%
  • Company: 5%

Methodology for Each Factor

Ease of Use

We evaluate a product’s ease of use based on three main considerations:

  • How easy is it to set up this app?
  • How easy is it for managers to use the backend dashboard?
  • How easy is it for frontline workers to use the (mobile) app?

These three considerations cover the main ways you and your team would use the software being reviewed – when you first obtain it, when someone (a manager, executive, team leader, or similar role) needs to use it to manage people, money, data, and other things, and when workers you’re tracking use the app (usually a mobile version of the software designed for frontline and/or field team members) to clock in, clock out, record time worked, or address other day-to-day needs.

Time Tracking Accuracy

Every minute matters when you’re trying to control payroll costs. This factor accounts for various features and common needs in time-tracking apps, such as…

  • How accurate or precise is its GPS tracking capability?
  • How accurate – and how customizable – is its geofencing feature?
  • How accurate is its travel and mileage tracking (if available)?
  • Can it automatically clock workers in and out based on the above?
  • Can you set and/or restrict rules for clocking in and out?
  • Can the app continue tracking workers while offline?
  • How easy is its mobile app and/or kiosk for frontline workers?

Scheduling Features

Many construction businesses prefer to manage as many aspects of employee labor activity as possible in a single app, which is why many time-tracking apps also include worker scheduling as a core feature.

When we consider a product’s scheduling features, we look at:

  • Its dashboard customizability (daily, weekly, or monthly views).
  • Its project-based scheduling and visibility.
  • Its real-time updates and notifications for workers.
  • Its real-time map views of worker locations for best-fit scheduling.
  • Its recurring schedule (copies to subsequent weeks, etc.) functionality.

Job Tracking

This factor helps you understand if the software can also provide insight into specific projects, which is particularly handy when your business deals with many customers or clients who generally need shorter-term work. Effective job tracking typically also includes accurate job costing functionality for construction companies.

We assess several things when calculating a product’s job tracking score:

  • Its project-based tracking for multiple projects per day/week/etc.
  • Its ability to track multiple / many projects simultaneously.
  • Its use of (and your ability to customize) construction cost codes.
  • Any built-in job costing views.
  • Any integrations for cost coding (QuickBooks etc.)

Integrations

No business can operate on a single app, which is why integrations with other apps and tools are such important aspects of modern business software.

To calculate a product’s integration score, we’ll examine:

  • How many native integrations (the simplest connection) does it offer?
  • How effective and easy-to-use are its integrations with payroll software?
  • Does it have robust data import and export features?

Customer Support

Learning how to use a new app can be frustrating, even if it’s meant to be the most user-friendly app around. That’s why great customer support is so essential when considering which time-tracking app to use.

Customer support scores are calculated based on:

  • Live support channels available (phone, email, chat, etc.).
  • Live support hours (business hours only, 24/7, etc.).
  • The strength of the product’s online help center and/or FAQs.
  • What other users say about support in online reviews.

Company

A great company with a highly customer-friendly approach can often make up for shortcomings in their software products – at least up to a point.

When assessing this score, we’ll examine:

  • Transparency (easy-to-find pricing, etc.)
  • Trial period (duration, feature availability, credit card requirements, etc.).
  • Subscription flexibility (contracts, required durations, etc.).
  • Ease of cancellation or pausing subscriptions.
  • Customer perceptions (online product reviews).
  • Website (a minor consideration, but great companies tend to have great websites).

Any questions about our scoring system? Have any suggestions on how we could make it even better? Click here to send us your feedback – we’d love to hear from you!

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FAQs
 Is there a time clock that integrates with QuickBooks?

Yes, Workyard offers a time clock that integrates seamlessly with QuickBooks, both Online and Desktop versions. It is a certified QuickBooks development partner, designed specifically for construction, contractors, and field services companies. Workyard provides an automated GPS time clock app that captures accurate clock-ins and clock-outs, job costs, and offers mobile scheduling. 

Time cards can be exported directly to QuickBooks for payroll and billing purposes. The integration setup is quick and simple, requiring just linking with your Intuit account for QuickBooks Online or installing a sync agent for QuickBooks Desktop. Workyard stands out for its precise GPS tracking, built-in job tracking, and focus on improving crew communication, which can reduce payroll errors significantly.

What’s the difference between QuickBooks Online and QuickBooks Desktop integrations?

QuickBooks Online integrations use cloud-based connections, allowing real-time data syncing across devices. QuickBooks Desktop integrations require locally installed software, often relying on API or manual imports. 

Online integrations are ideal for businesses needing remote access and automation, while desktop integrations work best for companies managing large, local datasets with advanced accounting needs.

How do QuickBooks API integrations work?

A QuickBooks API integration allows third-party apps to automate workflows, transfer data, and enhance QuickBooks functionalities. These integrations connect through Intuit’s API, enabling businesses to sync time tracking, invoicing, payroll, and job costing data. This eliminates manual entry, reducing errors and saving time. 

Most top-tier integrations like Workyard, Jobber, and Deputy use the QuickBooks API for seamless data flow.

Can I integrate multiple tools with QuickBooks at the same time?

Yes, you can connect multiple apps to QuickBooks Online integration, but QuickBooks Desktop integrations may require additional configuration. 

Many payroll, scheduling, and job management tools offer direct QuickBooks syncing, but using too many integrations can cause data duplication issues. It’s best to choose an all-in-one solution like Workyard, which covers time tracking, job costing, and payroll syncing without the need for extra tools.

What should I look for in a QuickBooks time tracking integration?

A great QuickBooks time tracking integration should include automated timesheets, GPS tracking, overtime calculations, job costing, and seamless payroll syncing. 

Look for features like real-time data updates, mobile clock-ins, and customizable pay rules to ensure accuracy. Workyard excels in precise labor tracking, location-based time entries, and instant QuickBooks syncing, making it a top choice for construction and field service businesses.

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