Toggl Track review:
What 1,552 real reviews revealed

Sign-up offered email, Google, or Apple. Email sign-up paused at a six-digit verification code, which arrived in under a minute. No credit card was needed for the 30-day trial.

The account opened in the new Toggl app, not Classic Track. It landed on a five-day calendar with the live timer at the top and a four-item checklist: create a project, log a first entry, open reports, and plan a time slot. Finishing it gave us the minimum data needed to test everything else.

The real friction was finding the second product. Classic Toggl Track sat behind a separate Track link in the side rail, with its own menu and its own plan features. A buyer expecting to evaluate one product will need to notice that rail before they can compare the two.

The New project form starts short: name, color, client, privacy, and who has access. More options opens dates, billable rate, fixed fee, estimate, milestone, tags, description, and attachments. Once saved, the project page links straight to Tasks, Board, Timeline, Dashboard, and Members.

Tasks are full records in the new Toggl app, with dates, estimates, priority, tags, assignees, status, subtasks, and notes. You can leave most of it blank for basic time capture. The margin and forecast reports only work once rates, estimates, and linked projects are filled in, so a team that wants those numbers is signing up for real setup work.

We tested the iOS app directly. First launch was about as smooth as it gets: sign up or log in, a passwordless six-digit code, and a notification prompt that was easy to dismiss. No location or calendar permission got in the way of the first entry.

The Timer tab keeps description, project, tags, and billable status in one view. The start-time editor pairs a scroll wheel with quick adjustment buttons and a shortcut to your last stop time, which helped when we started a timer late. A red stop button stays visible the whole time, so a running timer is hard to miss.

Offline entries queue on the phone and sync when signal returns. An exclamation icon marks anything unsynced, and pull-to-refresh retries. Worth checking before payroll that every warning has cleared.

What the app does not do matters more for crews. It records start and stop times with no location proof: no GPS on the punch, no geofence, no breadcrumb trail, no travel capture. Team administration and full report setup stay in the web app. For construction, the phone works as a self-reported timer and not much more.

In the new Toggl app, the timer takes a plain-language description first, then a task, project, and tags. Picking a task fills in its project automatically. Start and stop are one click each, and the same screen switches between calendar, split, list, and timesheet views. The timesheet view shows the week by row and can copy last week.

Classic Track is faster for pure time capture. Its timer bar keeps description, project, tags, billable status, duration, and start and stop in one row. We created a project, linked an entry, and ran the timer without touching reporting or planning at all. On the Free plan the core timer stayed usable, while manual mode, billable status, and approvals asked for an upgrade.

Neither version checked where we were. Required fields can force a project or task onto every entry, but nothing confirms the worker was on the job, and nothing stops the timer when they leave.

Our test entry showed up in Summary right away. Classic Track gave familiar breakdowns by member, client, project, and tag. The new Toggl app adds Time Logs, Workload, Utilization, Profitability, and project dashboards that compare estimates with actuals.

The Profitability report and project dashboard stayed empty until we added tracked time and rate values. That is a useful reminder of how much the reports depend on setup. Missing rates or an entry on the wrong project leave the margin view incomplete. CSV and PDF exports, saved reports, and scheduled reports vary by plan.

For a contractor, these reports can support billing and labor review once every entry carries the right job. They cannot repair missing field context, so weak timecard habits flow straight into the totals.

Classic Track creates PDF invoices from report data, at summary or entry level, with custom charges. Free invoices carry Toggl branding. Toggl's own guide notes the limits: layout and fonts are fixed, there is no built-in way to mark entries as paid, and edits to one invoice do not carry into the next.

Billable rates stack from workspace to member, project, project-member, and task level on paid plans. Labor cost rates, fixed-fee projects, and rounding sit alongside them. One detail matters for anyone billing clients: on Starter, changing a rate rewrites past data, while Premium can keep historical rates with an effective date.

QuickBooks Online is available from Starter, and it sends Toggl invoices one way. Later edits do not sync back, and sending twice can create a duplicate. This is client billing, not payroll. Toggl markets payroll-hours tracking with CSV exports, but we found no overtime or break-rule engine in testing or Toggl's documentation, so hourly crews would still need a separate process to turn approved time into paychecks.

Timesheet approvals let a worker submit a period and an approver accept it, request changes, or decline it. Approved periods lock. The setup we opened supported weekly periods, with monthly marked as coming soon. In Classic Track, approvals sit behind the Premium plan.

Other controls include required fields, time audits that surface incomplete or unusual entries, and a lock date that stops edits to older time. The Audit Log is Premium and narrower than its name suggests: Its time-entries log covers only entries created or changed by someone other than the owner, and Toggl documents a one-year retention. SSO is paid.

These controls check that a timecard is complete. They do not check attendance. A worker can start a timer away from the job, pick the wrong work, or leave it running after they go home, and the timecard will still pass.

The new Toggl app now covers capacity. Timeline works as a Gantt-style view of each person's planned work and free hours. Working hours, public holidays, and time off feed the capacity numbers, and Workload and Utilization reports compare planned hours with tracked time. Time off includes requests, balances, team policies, and logging for a teammate.

This is most useful for office schedules and longer assignments. It is planning around people's calendars, not dispatching a crew to a job site in the morning.

Members join by email invitation with a role. Each member record in the new Toggl app can hold a role, billable rate, cost rate, time off, and working hours. Teams group members for filtering and planning. Enterprise adds custom roles and multiple workspaces under one organization.

One billing change is worth reading closely. From July 20, 2026, Toggl bills on the number of licenses you subscribe to, not the number of members in your organization. Removing a worker frees their license, but the bill stays the same until an admin reduces the license count. Contractors with seasonal crews should watch for paid seats sitting empty.

The integration list depends on which product you are in. In our trial, the new Toggl app showed Jira and Asana. Classic Track showed Google and Outlook calendars, Slack, Salesforce, Jira, Asana, QuickBooks, webhooks, and the API. The browser extension adds a timer button to more than 100 web apps.

Calendar integrations turn events into entries, though Toggl notes those entries are not updated if the meeting later moves or is cancelled. The Jira sync is Premium and pulls Jira data into Toggl, not time back into Jira. The newer Slack integration can start and stop timers, summarize tracked work, and send reminders. Toggl's pricing page also lists an MCP server and command-line access for AI assistants, and the new app has a beta Toggl AI chat panel for questions about your time data.

What is missing for contractors is the payroll side. We found no native connection to payroll systems like ADP, Gusto, or Paychex, or to construction accounting like Sage or Foundation, so moving hours into payroll likely means exports or custom API work.