How To Add Hourly Rate in Clockify

To add an hourly rate in Clockify, navigate to the workspace settings and locate the hourly rate section. You can set a workspace rate, which serves as the default for all users. Additionally, you can specify rates at the team member, project, or task level, with more specific rates overriding less specific ones.

By adding an hourly rate, you’re allowing Clockify to track hours and associate costs with specific tasks or projects. With Clockify recording everything in the background, it’s easier to manage your team’s time and costs effectively. 

Here’s a more detailed guide to adding an hourly rate in Clockify:

1. Log In to Clockify.

First, log in to your Clockify account. If you don’t have an account yet, you can easily sign up on the Clockify website.

2. Navigate to the ‘Settings’ Page.

Once logged in, click on your profile picture in the top right corner and select ‘Settings’ from the dropdown menu. This is where you can manage your account settings, including adding hourly rates.

3. Go to ‘Workspace Settings.’

Within the ‘Settings’ menu, select ‘Workspace Settings.’ Here, you can configure various workspace options that will apply to all users in your Clockify workspace.

4. Enable Hourly Rates.

In the ‘Workspace Settings’ section, you’ll find an option to enable hourly rates. Toggle this option on to start setting hourly rates for your projects and team members.

5. Set Default Hourly Rate.

Once the hourly rates option is enabled, you can set a default hourly rate for your workspace. This rate will apply to any new projects or tasks unless specified otherwise.

6. Assign Hourly Rates to Projects.

To assign an hourly rate to a specific project, go to the ‘Projects’ tab in the main menu. Select the project you want to edit and click on ‘Edit Project.’ Here, you can enter the hourly rate for the project. This rate can vary depending on the project’s needs and the employees working on it.

7. Assign Hourly Rates to Team Members.

To set individual hourly rates for your team members, go to the ‘Team’ tab. Click on a team member’s name to open their profile, and you’ll see an option to set their hourly rate. This is particularly useful when different employees have different billing rates.

8. Save Your Changes.

After setting the hourly rates for projects and team members, make sure to save your changes. These rates will now be used in your time tracking and reporting.

By following these steps, you can efficiently manage your team’s time and costs in Clockify. It makes it easier to track your team’s expenses, spot overspending, and make adjustments on the fly. 

To keep your team members in the loop about budgeting concerns, you can integrate Clockify with Pumble, a team chat and employee communication app. Using this tool, you can quickly notify workers about where the project stands financially, thereby preventing cost overruns.  

If you find Clockify not up to snuff, you can also explore these similar time-tracking tools with team communication built into their systems:

• Jobber offers time-tracking features that integrate with job schedules and GPS tracking, allowing smooth communication and real-time updates between field teams and the office.
• Homebase provides comprehensive time-tracking with shift scheduling, automated reminders, and team messaging to ensure clear and efficient communication.
• busybusy includes time-tracking with GPS and photo documentation, which enhances communication by allowing teams to record and share job site progress and hours worked.

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