How Does WhenToWork Work?

WhenToWork is an online employee scheduling software designed to simplify the process of creating, managing, and communicating work schedules for businesses of all sizes. It is particularly beneficial for industries that require flexible scheduling, such as retail, hospitality, and healthcare.

Key Features and Functionality of WhenToWork

1. User-Friendly Scheduling

 WhenToWork allows managers to quickly create varied or repeating schedules for one or multiple locations. Users can manually assign shifts or use the “AutoFill” feature, which automatically assigns shifts based on employee preferences and availability, minimizing conflicts and ensuring adequate coverage.

2. Mobile Access 

The platform is accessible via mobile apps for iOS and Android devices, enabling employees to view their schedules, receive notifications, and communicate with managers from anywhere.

3. Shift Management

Employees can trade shifts with one another or pick up open shifts, facilitating a collaborative work environment. Managers can customize settings to allow trades with or without their approval.

4. Automated Notifications

WhenToWork sends automated email and text notifications to keep employees informed about their schedules. Managers can also set up reminders for shifts, reducing the likelihood of no-shows.

5. Time-Off Requests

Employees can submit requests for time off, which managers can approve or deny. The system automatically updates the schedule based on these requests.

6. Reporting and Analytics

The software provides reporting tools that allow managers to analyze employee hours, labor costs, and scheduling patterns, aiding in better decision-making and resource allocation.

7. Integration and Compatibility 

WhenToWork can integrate with other systems, allowing for seamless data transfer and improved operational efficiency. Users can also export schedules to Google Calendar or print them for distribution.

8. Customizable Views 

Schedules can be viewed in various formats, including graphical, calendar, and list views. This flexibility helps managers and employees find the information they need quickly.

How It Works

Setup: After signing up, managers can set up their account by entering employee information, defining shifts, and establishing scheduling preferences.

Creating Schedules: Managers can create schedules by dragging and dropping shifts, manually assigning employees, or using the AutoFill feature to automatically populate shifts based on employee preferences.

Employee Interaction: Employees can log in to view their schedules, request time off, trade shifts, and receive notifications about any changes.

Publishing Schedules: Once schedules are finalized, managers can publish them for employees to view. They can choose to publish the entire schedule or specific positions.

Communication: The platform allows for easy communication between managers and employees, ensuring that everyone stays informed about their schedules and any changes.

WhenToWork is a powerful tool for businesses looking to streamline their scheduling processes. Its combination of user-friendly features, mobile accessibility, and effective communication tools makes it an invaluable resource for managing employee schedules efficiently. 

By automating many aspects of scheduling, WhenToWork helps businesses save time, reduce errors, and improve employee satisfaction.

Curious to know what benefits other software solutions offer? Read our related articles if you want to streamline construction business operation! 

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