A No-Nonsense Review of WhenToWork: Features, Pricing, Alternatives, and More!

Is WhenToWork the best app for your construction business? This in-depth review explores everything you need to make an informed choice!

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FAQs
What is WhenToWork?

WhenToWork is an online employee scheduling software that helps organizations manage their staffing needs. It was developed by a team of math PhDs and is used by a wide range of businesses, from small “Mom & Pop” shops to large Fortune 500 companies.

The software allows employees to view and manage their schedules online, and provides employers with tools to create and optimize schedules based on their unique staffing requirements. Key features of WhenToWork include the ability to do everything online without requiring a credit card or phone number, and the software is described as being “intuitive and cost-effective”.

Customers have reported that WhenToWork has made a “dramatic impact” on their scheduling processes and that their staff enjoys the online accessibility.

How much does WhenToWork cost?

WhenToWork uses employee-count–based subscriptions with everything included for managers and employees, and a 30-day free trial to start. Pricing shows discounted introductory rates; you enter your maximum employees to see the total. For example, up to 10 employees costs $28 for 1 month, with pay-ahead discounts of $75 for 3 months, $123 for 6 months, or $205 for 1 year; taxes may apply.

What does WhenToWork do?

WhenToWork is an online employee scheduling software that provides the following key features:

  • Affordable Pricing: Pricing starts at $16/month and is based on the number of employees and subscription duration. The first 30 days are free to try.
  • Intuitive and Easy to Use: The software is described as “intuitive and cost-effective” with an interface that allows employees and managers to learn it quickly.
  • Online Accessibility: Employees can view and manage their schedules online without requiring a credit card or phone number. The software also has a mobile app.
  • Automated Scheduling: WhenToWork can automatically schedule employees based on their work time preferences to optimize staffing.
  • Schedule Management: The software allows managers to create, publish, and manage employee schedules easily. It also has features like shift swapping, schedule reminders, and bulk editing.
  • Improved Communication: The software helps improve communication between managers and employees by providing tools like team messaging and schedule confirmations.
  • Reporting and Analytics: WhenToWork offers reporting and analytics features to help managers track labor costs and staff utilization.

In summary, WhenToWork is an affordable, user-friendly employee scheduling software that helps businesses streamline their scheduling processes, improve communication, and optimize staffing

How to use WhenToWork?

Here is how to use WhenToWork, the employee scheduling software:

  • Sign Up: Go to the WhenToWork website and sign up for a free 30-day trial. No credit card is required.
  • Add Employees: Add your employees to the system, including their contact information and work preferences.
  • Create Schedules: Use the intuitive drag-and-drop interface to build employee schedules. The software can also automatically generate schedules based on preferences.
  • Publish Schedules: Publish the schedules so employees can access them online or through the mobile app.
  • Manage Changes: Approve shift swaps, time-off requests, and other schedule changes through the software.
  • Communicate: Use the built-in messaging tools to communicate with employees about schedule updates and other important information.
  • Track Time and Attendance: Integrate the software with your time tracking system to monitor employee hours and attendance.
  • Generate Reports: Utilize the reporting features to analyze labor costs, staffing levels, and other key metrics.

The combination of affordable pricing, ease of use, and robust scheduling tools makes WhenToWork a popular choice for businesses looking to streamline their employee scheduling processes.

How to cancel WhenToWork

You can cancel WhenToWork by logging in as an administrator, going to Account & Billing, and selecting Cancel Account.

  • Log in: Use administrator credentials.
  • Go to settings: Open Account & Billing.
  • Select cancel: Click Cancel Account/Subscription.
  • Confirm: Follow prompts and check for confirmation email.
  • Save data: Export schedules or employee info before canceling.
  • Need help? Contact support if issues occur.
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