Accurate Time Tracking Is So Much Easier With Workyard
If you’re looking for a construction time clock app, you’ve come to the right place!
In this article, we’ll reveal the best construction time clock apps for contractors and field services businesses in 2023.
We’ll also cover the key features to look for when evaluating construction time clock apps (and why) to help you find the perfect solution to suit your business needs.
Let’s dive straight in!
Workyard provides leading workforce management software to construction companies and specialty contractors. Workyard’s construction time tracking software creates accurate timesheets using the industry’s most precise GPS tracking system.
Workyard’s easy-to-use construction time clock app works really well for small to medium-sized businesses with anywhere from 1 to 500 employees. Why? Because Workyard is focused on making technology easy and accessible for contractors and field teams.
Workyard’s intuitive construction job scheduling app has been battle-tested by thousands of workers over the past five years, making it a viable and reliable solution for the construction industry.
Workyard’s GPS time clock app goes one step further than competitors by showing you site entry and exit times, precise addresses, and driving trips including mileage. To make auditing timesheets even easier, Workyard uses smart alerts to surface potential time card mistakes.
Workyard’s construction job costing software provides an easier way to get the reports you need to know your project’s costs in real-time. By setting up your projects and unique cost codes once, then allowing your employees to allocate their work hours to them, Workyard automatically generates labor cost reports you can access at any time.
Say goodbye to wrestling with spreadsheets to keep track of your labor costs. Workyard’s construction time tracking software simplifies profit and loss analysis for construction companies. With on-demand access to labor costs down to the task, you’ll not only improve the accuracy of client billing, but you’ll be able to gauge if employee time is being used efficiently.
Workyard’s construction time clock includes integrated job scheduling software that makes it easy to schedule the right employee, at the right time, with a simple calendar planner. Organize schedules by employee and/or job. Communicate exactly what needs to be done with notes, checklists, and attachments that your employees can access from the field.
Workyard supports two-way integrations with QuickBooks, Sage, Foundation, ADP, Paychex, Gusto, Paylocity, and many more systems. Automatically sync Employees, Projects, and Cost Codes. When you are ready to run payroll, export time at the click of a button.
QuickBooks Time (formerly TSheets Time Clock Kiosk) is provided by Intuit, a longstanding leader in providing small business accounting and tax software such as TurboTax. QuickBooks Time is designed for a broad range of industries including healthcare, legal services, IT, government, and construction.
Up until now, its time clock app has been the default option for construction businesses given its Intuit affiliation.
Some of the software’s key features include:
ClockShark is a time clock app for construction and field service companies who want to replace their paper timesheets with digital ones. Moreover, residential, commercial, and subcontracting construction companies often need to send their crew to different locations.
ClockShark’s GPS time tracking system and custom geofencing capabilities make the time monitoring process hassle-free for you as well as your employees.
Some of ClockShark’s key features include:
ExakTime’s construction time clock app is adaptable to teams of all sizes. It’s especially suitable if you have a large crew, and you don’t have time to monitor each of your employees individually.
ExakTime’s construction app is streamlined for tracking across multiple teams and locations, and the solution offers actionable reporting on project costs and compliance.
Here are some of the app’s key features:
eSub Time is an app for contractors designed to help your office collaborate with your construction site. eSub Time lets you achieve higher accuracy in your time-tracking process, while you go paperless. If your workers don’t own a smartphone, it’s not a problem. This app gives you multiple ways to track your crew’s time while they are on the construction site. They can either clock in or out through their foreman, via their personal smartphone, or through a centralized kiosk.
Some notable features of the app include:
When evaluating construction time clock apps, it’s important you understand (and look for) these key features to ensure you select the best solution for your business.
Let’s face it, one of the biggest challenges of deploying a construction time clock app is getting your crew on board with using an app to track their hours worked.
It has to be super simple, and the good news is if designed the right way, a smart time clock can make this very easy.
In fact, it should be so easy to use that a worker just needs to make a few taps a day to record their hours.
Furthermore, it has to be designed to deal with the following scenarios that are guaranteed to happen:
The app should also support tracking time for independent contractors. If you are paying independent contractors on an hourly basis, you’ll want to be able to track both your employees and 1099’s with the same app.
You’ve got projects to run. Therefore, the last thing you want is to spend hours trying to figure out how to set up a construction time clock app and frustrate your team with the whole process.
Whatever app you choose, you should be able to get going in five minutes without having to call the support desk.
The good news is most providers offer a free trial without having to put down your credit card.
Aim to sign up, invite some of your people, and test it out on one of your projects.
You’ll get an immediate sense of how easy or hard it will be to use!
This one is straight forward but surprisingly many apps don’t do this well.
To calculate your weekly hours accurately, a construction time clock app needs to:
You’ll need the ability for your supervisors and office to enter/edit time on behalf of others.
There are many situations where this is important.
Make sure you can do the following operations with your construction time clock app:
There are many GPS time clock apps, but most just show you a bunch of dots or lines on a map, they don’t provide you with actionable and usable data.
Although this is better than nothing, this isn’t really that useful.
What’s more useful is the ability to see the following information at a glance:
Precise GPS trackers like Workyard take the raw signal and transform it into a much more useful itinerary of what happened throughout the day.
Additional GPS tracking considerations
Let’s face it, not all areas of your job sites are going to have internet coverage.
A construction time tracking app designed for the field needs to continue to work offline when there is no coverage.
When back online, time and GPS data should be uploaded seamlessly without any data loss.
One way to test this is to turn off your internet coverage while testing an app and see what happens!
Once time cards are submitted by your crew, you’ll probably want a supervisor to review them.
It’s important for this process to be easy for them, and for there to be a clear audit trail of every edit made.
Ideally, if a worker’s time is changed, a reason should be provided and communicated back to the worker.
This is important because it helps you avoid any disputes regarding hours down the line which are becoming increasingly common.
Also, if there ever is a claim made against you, you have a clear record trail of exactly what happened including detailed GPS logs.
Labor costs are a huge component of your overall project costs.
Most contractors struggle to accurately track and understand the exact costs of each of their jobs. Especially if they’re trying to do this with paper or spreadsheets!
A construction time clock app can make job costing a breeze.
Here’s what to look for:
Firstly, you want to be able to click a button and send your weekly hours to your payroll system.
Many providers support this for QuickBooks Online, QuickBooks Desktop, ADP, Gusto & more.
Secondly, if you care about job costing then you’ll want to be able to easily sync client information, field data, and cost codes with your accounting system from your time tracking app.
This is where most providers fall short because they are not focused on construction or field services businesses.
Avoid construction time clock apps that make you re-enter all this information, as it will become very hard to keep up-to-date.
There are plenty of construction time clock apps on the market to help you tackle your time and job cost tracking in 2023.
If you’re a contractor looking for a solution similar to what I’ve outlined above, take advantage of the free 14-day trial we have at Workyard.
Sign up today!
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Workyard provides leading workforce management solutions to construction, service, and property maintenance companies of all sizes.