How Does ExakTime Work?

ExakTime is a cloud-based time and attendance tracking solution tailored for the construction and field service industries. It enables employees to clock in and out using a mobile app or rugged time clocks, with features that include GPS tracking and geofencing to ensure accurate location data. 

Employees can use the app to log their hours, select job sites, and track specific tasks, while supervisors can monitor real-time activity and manage crew clock-ins. 

ExakTime also incorporates Photo ID verification to prevent buddy punching and unauthorized time entries. All data is securely stored in the cloud, allowing for easy access and integration with popular payroll systems like QuickBooks. 

Additionally, ExakTime provides customizable reporting tools to help businesses analyze labor costs and workforce performance effectively. 

Overall, ExakTime streamlines time tracking processes, enhances accountability, and supports accurate payroll management for mobile workforces.

ExakTime operates as a comprehensive time tracking solution specifically designed for the construction and field service industries, combining mobile technology and rugged hardware to streamline workforce management. 

Key Features and Functionality

Mobile Time Tracking: Employees can clock in and out using the ExakTime mobile app available on GPS-enabled smartphones and tablets. The app allows workers to enter a unique PIN, select their job site, and choose the specific task they are working on. This process captures the GPS location at the time of clocking in and out, ensuring accurate time records.

GeoTrakker and Geofencing: ExakTime utilizes a feature called GeoTrakker, which tracks employee locations in real-time. Employers can set up geofences—virtual boundaries around job sites—so that employees can only clock in and out when they are within these designated areas. If an employee moves outside of the geofenced area, managers receive immediate notifications, allowing for proactive workforce management.

Rugged Time Clocks: For job sites where mobile devices may not be practical, ExakTime offers rugged time clocks that can withstand harsh environments. Employees can clock in using color-coded key fobs, which simplifies the process and reduces the risk of time theft.

Photo ID Capture: To prevent buddy punching (where one employee clocks in for another), ExakTime includes a Photo ID Capture feature using FaceFront Biometrics. This feature requires employees to take a photo each time they clock in or out, which is stored alongside their time records for verification.

Real-Time Monitoring and Reporting: All data collected through the app and rugged clocks is synced to the cloud, providing managers with real-time access to employee locations and hours worked. ExakTime also offers over 40 customizable reports, enabling businesses to analyze labor costs, project performance, and overall workforce efficiency.

Payroll Integration: ExakTime integrates seamlessly with popular payroll systems like QuickBooks, allowing for automated syncing of time data to streamline payroll processing. This integration helps reduce manual entry errors and ensures timely and accurate payroll management.

Kiosk Mode: For job sites where a shared device is available, ExakTime offers a kiosk mode that allows employees to clock in and out using a central device, simplifying the time tracking process.

Overall, ExakTime provides a robust solution for managing time and attendance in dynamic work environments, particularly in construction and field services. Its combination of mobile technology, GPS tracking, and rugged hardware enables businesses to enhance accountability, improve efficiency, and ensure accurate payroll processing while addressing the unique challenges of managing a mobile workforce.

Check out our ExakTime review to learn more about how this software works. If you’re looking for more options, check out our software guides and reviews to stay ahead of the curve: 

• Work Scheduling Software
• Construction CRMs
• Best Apps for Tracking Work Hours

References