How do contractors keep track of hours?

It is surprising that many contractors - including some companies with hundreds of employees - still use paper and pen or a text message to a supervisor at the end of the week to track time. For some who are a little more sophisticated, they may use Excel or Google Docs to have workers record their hours. But these old-fashioned processes are susceptible to error and able to be cheated. Modern construction businesses are adopting a new generation of construction-specific time tracking software like Workyard that remove all the admin, errors and cheating around payroll using GPS, automation and smart technology.

How hard is it to set up Workyard? Is there a set up fee?

Most new customers can get set up in under an hour with basic computer skills. Even things that seem like they might be more difficult - like integrating Workyard with your other tools like QuickBooks, ADP, or Foundation - takes just a few clicks. And if you need help, our U.S.-based customer support team is available to jump on a call. Every Workyard customer also gets a complimentary integration call with a product expert to ensure everything is set up exactly how you need it to be. This service is provided free of charge.

What time clock features should I look for when choosing time tracking software for construction workers?

If you’re thinking about setting up time tracking software for your construction or contracting business, we recommend you look for five things: 1. Built for construction: Generic time trackers aren’t built to handle real construction time and attendance challenges faced by modern construction companies. It is critical that you seek out time tracking software designed specifically for construction crews, jobsites, local / state / federal labour laws, union compliance, OSHA requirements etc. 2. Accurate, “bread-crumb” GPS: Reliable GPS ensures hyper-accurate timesheets and enables time-saving automation beyond simple clock-ins. 3. More than just a construction timesheet software: Fewer tools are better. Look for platforms like Workyard that combine time tracking with multiple other functions like job costing, crew scheduling, mileage tracking, compliance, reporting and project management updates so you and your crew don’t have to worry about paying for and using a dozen different apps. 4. Strong integrations: Manual entry of labour hours and miles from time tracking apps into accounting and payroll software, or ERP tools is annoying, time consuming and causes errors. Choose contractor time tracking software that integrates with your other tools like ADP, QuickBooks, Foundation, or Sage to reduce the amount of manual data entry you need to do. 5. Ease of use: Software for construction tends to be complicated but time tracking software for construction workers doesn’t have to be complex. Look for an app like Workyard that even your least tech-savvy team members can have on their own mobile devices to check schedules and project details before the shift, know where the job site is, clock in when they arrive, fill in any reports or photos throughout the day and then clock out before they leave. Apps like Workyard are built with simplicity at the heart of everything we do.

Can I require employees to only clock in/out from specific locations e.g. job sites?

Yes. A ’geofence’ in Workyard is a GPS-based virtual boundary around a job site. You can create multiple geofences and customize their shape to match each site. You can read more about geofences for construction here. Geofences are key to ensuring workers only clock on (or off) when they are on site. This is a popular use of Workyard amongst customers because it helps prevent buddy punching and early clock-ins and clock offs, ensuring employee hours are always accurate.

How does Workyard prevent “buddy punching” or clock-ins from home?

Workyard prevents buddy punching and at-home clock-ins by verifying where and who is clocking in. Workers can be required to be physically inside a GPS geofence around the jobsite before they can clock in or out. This ensures time is only recorded when someone is actually on site. For additional protection, Workyard also provides identity verification and facial recognition at clock-in, making it much harder for one worker to clock in for another. Together, GPS location verification and identity checks eliminate early clock-ins, at-home clock-ins, early clock-outs and buddy punching.

Construction Time Tracking Software for Contractors

After using Workyard
for the first time,
customers typically achieve

5-10%

savings on payroll costs

90%

reduction in manual admin
and data entry workload

2-4%

improved job margins through hyper accurate billing, job costing and labour cost control

How Workyard Helps Construction Businesses

Workyard Construction Time Tracking Software does more than track worker hours, it automates your business and increases your margins. From managing crew schedules and streamlining payroll to keeping you on top of project costs and progress in realtime, Workyard revolutionizes construction businesses.

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Eliminate payroll inaccuracies

Small time tracking errors add up fast. Workyard uses GPS and smart technology to eliminate timesheet mistakes, buddy punching and mileage exaggeration, so you know your payroll is accurate and your margins are protected.

One simple app for your crew

Our Workyard Crew app makes life easier for field crews. In one, easy-to-use app, they can manage their schedule and submit hours worked, miles travelled, work progress updates, project cost updates, end-of-day reports and more. No more annoying paper reports or lost time sheets!

Get realtime project costs and updates

No more waiting on paperwork. Workyard gives you live updates on who’s on site, what work was done, and then automatically ties worker hours and other costs back to each job.

Run payroll in minutes, not hours

Workyard Construction Time Tracking Software automates most payroll and time tracking tasks. This eliminates expensive errors and frees you and your crew up to focus on the real work.

Reduce Payroll Costs by 10%

Workyard eliminates the payroll errors that cost you thousands. Schedule your obligation-free consultation to see how much Workyard can save you.

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Flexible Time Tracking Options

No two jobs are ever the same, so a one-size-fits-all approach to time tracking just wasn’t going to cut it when we built Workyard. We offer 3 flexible ways to track time: all of them are easy as falling off a log.

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GPS Time
Tracking App

Workers install the Workyard app on their phone, and GPS does the rest. The best part? If your crew can use Tiktok, they can use Workyard. It's that easy… the app tracks arrival, departure, miles driven, enforces breaks, prompts workers to send updates and so much more. Easy for the crew. Reliable for you.

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Supervisor
Mode

With Supervisor Mode, supervisors can manually clock crews in (because someone always forgets their phone), manage breaks, adjust crew schedules, send progress reports to the office and so much more. Works beautifully paired with the GPS app.

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Kiosk
Time Clock

Our Kiosk Time Clock allows workers to clock in and out from a single, centralized device on site. Great for workshops, yards, offices or other long-term, fixed worksites. Photo verification on clock-in protects against buddy punching.

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"I like that I can instantly run a report in Workyard to show me how we're doing across any of the five projects we've got running at the same time."

Kristi Miller

Owner, Eric Miller Electric

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How Does Workyard Construction Time Keeping Software Work?

You don’t need multiple tools to track time or stay connected. Workers use the Workyard app to clock in each morning. They record mileage, breaks, expenses, and job updates during the day. At the end of the shift, they submit their timecards and required reports. And you can see it all in your Workyard dashboards from the office or the field.

Clock in

Throughout the day

Clock out

Step 1

Clock in

Make starting the day effortless and accurate. Workyards built-in automation for clocking in ensures every clock in is quick, reliable, and accurate.

Step 2

Throughout the day

Let Workyard handle the details so you can focus on the work. Built-in automation for mileage tracking, project updates, breaks, and more helps maintain productivity and compliance.

Step 3

Clock out

Wrap up the day smoothly with accurate and hassle-free automation tools for clock-out and compliance.

Solve These Problems With Workyard

There’s a reason 50,000+ contractors use Workyard every day. We’re built to solve the pain points that only construction & trades companies feel. Our customers chose Workyard because they needed solutions to the following pain points:

You’re Sick Of Payroll Errors

You can't help but feel like payroll hours just aren’t quite accurate. Whether it’s time theft or just an honest mistake, those inaccuracies add up fast. Workyard eliminates time errors and saves you up to 10% on payroll costs.

You’re Drowning In Admin & Data Entry

Scheduling crews, chasing job updates and timesheets, then re-entering everything into payroll, accounting, and project tools? That’s admin hell. Workyard automates 90% of manual admin so you and your team can focus on what matters.

You Want More Visibility on Crews

You need to know projects are on track and on budget, but manual processes and disconnected tools make realtime visibility hard. Workyard bridges this gap, delivering real-time insight across every job and every site.

You Lose Money On Inaccurate Job Costing

When worker hours aren't tracked and coded right, you lose billable hours. Workyard captures worker hours automatically, assigns them to the right job codes, and sends them to payroll and accounting for billing and job costing. This cuts billing errors and helps you bill more hours.

Integrate your existing systems in minutes

No more double entry to get your data into your other tracking systems. Workyard integrates with the tools you already use, so time and job data flow where they need to go. Workyard integrations are provided free of charge, are easy to set up and supported by our Customer Success team.

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Overtime compliance

Time Card sign off

Break compliance

GPS audit trail

Protection from costly labor disputes

Labour compliance can be a nightmare. Workyard’s labor compliance software helps contractors ensure accurate, verifiable time records and meet federal, state, and local labor law requirements. It automates overtime and breaks rules, captures GPS-verified time, and provides searchable audit trails and timecard change logs to reduce disputes and compliance risk.

The best part? Crew members can see any timecard changes you make and vice versa, ensuring transparency, trust and fairness.

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Capture everything you need to know about your jobs

What our customers are saying

See why over 50,000 tradespeople trust Workyard to simplify their workforce management with automation for time tracking, job costing, and more – saving time, boosting profits, and ensuring crew accountability.

“Workyard will save me $2,500 in inflated payroll costs from 1 guy alone. Guys would round to a 7 am arrival time. Now I can see 7:18, 7:14 actual arrival times on site.”

Dan Hausmann

Owner, American Contracting

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"Weekly time spent on payroll and job allocation went from four hours weekly to less than one hour."

Kathi Smith

Vice President, D&S Electric

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"Our timesheets are pretty well automated right now such that there isn’t any manual entry going on. The extremely small amount of user input required is one of the main reasons why we like Workyard as a platform."

Max Platoff

Managing Director, Tripoint Properties

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