Gone are the days when your workers had to clock in and clock out using a clipboard in the office or field. There are various time clock software and apps available in the market that employees can simply install on their smartphones.
Keeping track of your workers’ hours is a bit tricky if you are a part of the construction industry. Various job sites, unconventional work hours, having to go on supply runs only add to the already existing challenges. If you have an hourly workforce as part of your crew, you probably understand the importance of having an efficient and reliable time clock software.
Apart from creating a schedule, you need to accurately track and monitor your workers’ hours. If you don’t have a reliable tracking system in place, you might find it difficult to stay organized.
In this article, we have reviewed 7 construction time clock apps to provide you the information you need to help you in your decision-making process.
The Workyard Crew app is known for its simple and transparent time and location tracking.
Workers can easily clock in or out and submit their time for approval from their own smartphones. When a worker clocks-in, Workyard’s GPS tracking technology logs their location and movements between work sites.
The Workyard Crew app reduces admin overhead by enabling workers to easily edit their time cards, even after they are submitted. When workers do edit their time cards, they’re required to submit a short reason for the edit, which increases transparency and reduces confusion at the time of approval.
Workyard Crew is loaded with features to make your workers’ jobs smoother.
- Site updates – Workers can share notes and photo updates with your office from their mobile devices. The notes are automatically attached to their time card for the day, helping to keep things organized.
- Overtime calculation – Overtime is automatically calculated based on state regulations and instantly visible on every time card.
- Logging – Each time card displays a log of all edits made and who made them, ensuring accountability.
It also houses advanced features for the employer. As an admin, you can approve timesheets, and perform automatic labor cost coding for job sites. Supervisors can view, edit, and approve timecards from their mobile device or computer. If all the pending time cards look right, you can approve them all in one click or tap.
Workyard Crew has a state of the art GPS tracking feature which gives you an up-to-date view of who’s working and their exact location. Their GPS technology tracks sites visited and driving routes between each worksite. Before you approve a timecard, you can see all the sites a worker visited while they were on the clock – ensuring worker accountability and providing a visual mapping and itinerary of their workday.
Workyard’s GPS tracking technology also enables automatic labor code costing – making it easy to allocate labor costs to each of your work sites. You can create a geofence around your worksites, and workers will automatically be allocated to that site when they enter it. You can then view the labor costs of each of your project sites in the app.
Workyard Crew lets you seamlessly utilize the data it records for payroll processing in two ways:
1. Export to payroll system –
You can also conveniently export your workers’ hours and labor costs to whatever accounting software you use.
2. Automated payroll processing through Workyard –
You can also choose to utilize Workyard’s payroll processing service to make things much easier for you. If you don’t have your own HR team, this is especially beneficial for you. After you approve time cards, they are automatically fed into Workyard’s payroll processing system at the end of each pay period — ensuring your workers are accurately paid on time, every time. Workyard ensures that overtime is calculated properly, and they also handle payroll tax filing as well as year-end W-2 processing.
Workyard takes care of paying your workers each week, and accounting becomes easy as all of your expenses are consolidated into one single invoice.
Various logistical problems can arise at a worksite. TSheets is designed with such issues in mind. You might find TSheets helpful if you currently spend a lot of your time keeping an eye on your employees on the field. The app would automatically track your workers’ time, eliminating their need to carry physical timesheets with them. Furthermore, TSheets saves all the data in the form of virtual timesheets, and you can easily view them from your computer. Its iPhone and Android apps are equipped with built-in GPS, that tracks an employees’ location while they are clocked in. Furthermore, TSheets ensures that you comply with the Fair Labor Standards Act (FLSA) and the Defense Contract Audit Agency (DCAA), which are specifically crucial for government contracts.
Hubstaff has designed their time card app to help construction businesses grow and achieve higher goals. It can help you streamline your process by automating worker management, locations, and worksites through a single app. Following are some of its many features:
Easy to use time clock
Hubstaff has designed their time clock so that it’s easy to use, to make sure that workers of all skill levels would have no difficulties using it. Their app is supported by Android as well as iOS.
Accurate location tracking
Hubstaff uses geofences to mark a construction site. It then employs GPS location tracking to keep track of time on the construction site. You will be able to see where your employees are in real-time or through a detailed report.
Automatic time cards, emailed daily
Hubstaff automatically emails you detailed reports every day, which include your employee’s work hours, and the projects and tasks they performed that day.
ClockShark is a powerful and user-friendly GPS time tracking app for construction and field service companies who want to replace their paper timesheets with digital ones. Moreover, residential, commercial, and subcontracting construction companies often need to send their crew to different locations. ClockShark’s GPS time tracking system and custom geofencing capabilities make the time monitoring process hasslefree for you as well as your employees.
Some of ClockShark’s features include:
Option to punch in and out from desktop, mobile phone, or kiosk. Ability to select jobs and tasks.
User-Friendly design. Drag and drop by task or worker directly into the calendar.
With the app, you can set geofences to a construction site, see who’s working in real-time, & replay their routes.
ClockShark’s intuitive design deems it suitable for construction workers and business owners.
With ClockShark, you can easily access detailed reports and overviews. You can also export your reports to various formats, or integrate it with your payroll and accounting systems.
ExakTime’s app is adaptable to teams of all sizes. It’s especially suitable for you if you have a large crew, and you don’t have time to monitor each of your employees individually. ExakTime is streamlined for tracking across multiple teams and locations, and the solution offers actionable reporting on project costs and compliance. Here are some of the app’s features:
Photo ID verification
Are you worried about buddy-punching? ExakTime snaps a photo of the worker with their front camera when they punch in or out, and link it to the worker’s records for proof.
ExakTime lets you pinpoint your worker’s location when they are on the job site. Like most time clock apps, you can set virtual geofences around your construction sites. You can also measure the speed and location of mobile workers with their Geotracker feature.
Easy payroll integration
Simplify payroll. ExakTime can integrate with over 90 accounting payroll and software products, as well as seamlessly communicate with them. This makes payroll processing much easier, as you don’t need to manually reenter the data.
ExakTime collects important compliance information from workers every time they clock-out and saves their responses for easy review.
Raken’s mission is to create happier, safer, and more efficient construction sites. Their time card app is designed for the field and is easy to use. This gives your back office real-time visibility into your workers and their projects. Raken’s polished user interface is optimized to collect data from the job site. Raken’s Time Cards are specifically designed for construction, to record your workers’ hours and streamline payroll processing.
Easy to use time clock
Discrepancies in reported hours cause confusion in the back office, frustration among field workers. With Raken Time Cards, you can bulk upload your workers and allocate hours to entire teams at once. You can add members easily from the app or edit hours for an individual who stayed late or got to work early. You can also roll over hours for duplicate work each day, and export time reports for smooth payroll processing.
Raken helps you simplify RT, OT, and DT. You can allocate regular hours, overtime, or double time to your workers with a single click through Raken. You can also make edits in real-time on the field, which minimizes the chances for disputes over hours reported.
With Raken, you can keep track of budgeted hours by uploading cost codes from your back office or adding them on the go from the construction site. Once they’re in Raken, you can allocate time to cost codes for detailed payroll processing, time management, and production tracking.
Streamlined payroll for the office
When your workers in the field start tracking time digitally, the back office gets the information they want promptly in standardized reports. You can even schedule reports before your processing day and export time card data to make payroll stress free.
#7 eSUB Time
This app can help you improve the efficiency of your back office by mobilizing the management of your workforce. eSubTime is designed to help your office collaborate with your construction site.
We can all agree that tracking timesheets manually is very counterproductive. But eSub Time lets you achieve higher accuracy in your time tracking process, while you go paperless. If your workers don’t own a smartphone, it’s not a problem: because this app gives you multiple ways to track your crew’s time while they are on the construction site: they can either clock in or out through their foreman, via their personal smartphone, or through a centralized kiosk. Some notable features of the app include:
Flexible Time Entry: Record time from your workers’ personal cellphone or set up a table in a “kiosk mode.” It also makes it easy to switch between projects and keep track of lunch breaks.
Clock Out Reminders: Workers get a reminder if they have not clocked out after a number of continuous hours.
Hasslefree accounting: Sometimes, workers forget to clock in or out. But eSub Time lets you modify timesheets to fix such errors. Moreover, it has provisions to let your field employees communicate with your back office about discrepancies in their timesheets. All of these features work toward making accounting and payroll processing seamless and hasslefree.
Works Offline: Not all areas of a job site have internet coverage. But your crew can still record their activity in the app. They can clock in or out even if they are offline, and the data would sync whenever their device goes online again.
Even small upgrades to your construction business processes can have major effects on your revenue, and the efficiency that a good time clock app can bring to your process can be invaluable. If you would like to find out whether Workyard Crew is right for your business, fill out this short form to get a free, no strings attached quote.